Logistic Coordinator

Weekday AI; Pune District; On-site; INR 480,000 - 600,000; Full time

Job summary

Weekday AI in Pune, India seeks a detail-oriented Logistics & Shipping Coordinator with 3+ years of experience to manage inbound and outbound logistics for international projects. You will collaborate with suppliers, freight forwarders, and internal teams to ensure compliant, on-time deliveries across the Middle East and Africa region.

Proficiency in shipping documentation, HS codes, and Incoterms is essential, as is strong coordination and communication across multiple stakeholders.

Qualifications

• 3+ years of experience in logistics, shipping, or international project logistics.
• Strong understanding of shipping documentation and customs requirements.
• Experience coordinating with suppliers, freight forwarders, and project managers.
• Knowledge of HS codes, Incoterms, and trade compliance.
• Experience with air and sea shipments is advantageous.

Responsibilities

• Manage inbound and outbound logistics activities for assigned projects and international shipments.
• Review shipping documents for accuracy: item descriptions, quantities, HS codes, origin, weight, and packaging.
• Coordinate with suppliers to obtain complete shipping documentation before dispatch.
• Determine modes of transportation in coordination with PM and Procurement.
• Appoint freight forwarders, couriers, and logistics providers for various shipments.
• Handle project cargo requirements for over-dimensional or specialized shipments.
• Work with Trade Compliance to ensure correct HS codes and customs classifications.
• Coordinate customs documentation and processes for materials.
• Support attestations, duty-exemption docs, and free-issue material needs.
• Track deliveries and follow up to expedite delayed materials.
• Collaborate with shippers, consignees, and internal stakeholders to ensure timely delivery.
• Ensure compliance with Incoterms and delivery commitments.
• Monitor shipment status and identify risks or gaps in documentation.
• Maintain logistics records, trackers, and documentation.
• Prepare regular logistics and shipment-status reports for project teams.

Skills

Logistics coordination

Inbound/outbound shipments

HS codes & Incoterms

Documentation

Stakeholder management

Tools

Shipment tracking systems

Job description

𝗧𝗵𝗶𝘀 𝗿𝗼𝗹𝗲 𝗶𝘀 𝗳𝗼𝗿 𝗼𝗻𝗲 𝗼𝗳 𝘁𝗵𝗲 𝗪𝗲𝗲𝗸𝗱𝗮𝘆'𝘀 𝗰𝗹𝗶𝗲𝗻𝘁𝘀

Salary range: Rs 480000 - Rs 600000 (ie INR 4.8-6 LPA)

Experience: 3+ yrs

Location: Pune, Maharashtra, India

Job Type: Full-time

We are looking for a detail-oriented and proactiveLogistics & Shipping Coordinatorto manage inbound and outbound logistics activities for assigned projects supporting international measurement, metering, and analytical solutions across theMiddle East and Africa region.

The role requires strong coordination across suppliers, freight forwarders, customers, project managers, procurement teams, trade compliance, and internal stakeholders to ensure materials are shipped accurately, compliantly, and on schedule. The ideal candidate will demonstrate strong ownership, communication, attention to detail, and the ability to manage multiple logistics activities simultaneously.

Key Responsibilities

• Manageinbound and outbound logistics activitiesfor assigned projects and international shipments.
• Review shipping and logistics documents to ensure accurate information, includingitem descriptions, quantities, HS codes, country of origin, net/gross weight, and package details.
• Coordinate with suppliers to obtain complete and accurate shipping documentation before dispatch.
• Determine appropriatemodes of transportationin coordination with Project Management and Procurement teams.
• Coordinate the appointment of freight forwarders, couriers, and logistics service providers for air, sea, and other shipments.
• Coordinate project cargo requirements forover-dimensional or specialised shipments.
• Work closely with Trade Compliance teams to ensure shipments use the appropriateHS codes and customs classifications.
• Coordinate customs-related documentation and processes for incoming and outgoing materials.
• Support required attestations, duty-exemption documentation, and free-issue material requirements.
• Track subcomponent deliveries and proactively follow up with suppliers and procurement teams to expedite delayed materials.
• Coordinate closely withshippers, consignees, freight forwarders, suppliers, customers, and internal stakeholdersto ensure timely delivery.
• Ensure shipments are executed in accordance with agreedIncoterms and delivery commitments.
• Monitor shipment status and proactively identify potential delays, risks, or documentation gaps.
• Maintain accurate logistics records, databases, shipment trackers, and documentation.
• Prepare regular logistics and shipment-status reports for project and management teams.
• Ensure compliance with applicablelocal, national, and international transportation and trade regulations.
• Follow established trade compliance procedures and internal logistics processes across all transactions.
• Support additional logistics and project coordination activities as required.

What Makes You a Great Fit

• 3+ years of experiencein logistics, shipping, freight forwarding, supply chain coordination, or international project logistics.
• Strong experience managinginbound and outbound international shipments.
• Good understanding of shipping documentation, freight processes, customs requirements, and international transportation.
• Experience coordinating withsuppliers, freight forwarders, couriers, customers, procurement teams, and project managers.
• Working knowledge ofHS codes, Incoterms, customs documentation, and trade compliance requirements.
• Experience handling air and sea shipments, including project cargo or over-dimensional shipments, would be an advantage.
• Strong attention to detail when reviewing shipping, packaging, and commercial documentation.
• Excellent coordination, communication, follow-up, and stakeholder-management skills.
• Strong organisational skills with the ability to manage multiple shipments, deadlines, and priorities.
• Proactive approach to identifying shipment risks and resolving logistics issues before they impact delivery schedules.
• Strong ownership mindset with a commitment to timely and accurate execution.
• Ability to work effectively with geographically distributed teams and stakeholders.
• Good analytical and problem-solving abilities.
• Strong work ethic, teamwork, accountability, and commitment to achieving shared project objectives.
• Familiarity with logistics databases, shipment tracking systems, and standard reporting tools.