Logistic Coordinator

Weekday 1; Pune District; On-site; INR 4,800,000 - 6,000,000; Full time

Job summary

Weekday 1 is seeking a Logistics & Shipping Coordinator in Pune to manage inbound and outbound international shipments for projects across the Middle East and Africa. The role requires coordinating with suppliers, freight forwarders, customers, and internal teams to ensure timely, compliant, and accurate shipments.

The candidate should have 3+ years of logistics experience, strong attention to detail, and the ability to manage multiple shipments and deadlines.

Qualifications

• Must have strong logistics coordination experience across inbound/outbound shipments.
• Proven ability to manage multiple shipments, deadlines, and stakeholders.
• Experience with HS codes, Incoterms, and customs documentation is preferred.

Responsibilities

• Manage inbound and outbound logistics activities for international shipments.
• Review shipping documents for accuracy: item descriptions, quantities, HS codes, origin, weights, packaging.
• Coordinate with suppliers to obtain complete shipping documentation before dispatch.
• Determine modes of transportation in coordination with PM and Procurement teams.
• Coordinate freight forwarders, couriers, and service providers for air, sea, and other shipments.
• Support project cargo requirements for over-dimensional or specialized shipments.
• Ensure shipments comply with HS codes and customs classifications.
• Coordinate customs-related documentation and processes for materials.
• Track deliveries and follow up to expedite delayed materials.
• Prepare logistics and shipment-status reports for project teams.

Skills

Logistics coordination

Stakeholder management

Attention to detail

Proactive issue resolution

Project coordination

Tools

Shipment tracking systems

ERP systems

Trade compliance software

Job description

This role is for one of the Weekly's clients

Salary range: Rs 4800000 - Rs 6000000 (ie INR 4.8-6 LPA)

Experience: 3+ yrs

Location: Pune, Maharashtra, India

Job Type: Full-time

We are looking for a detail-oriented and proactiveLogistics & Shipping Coordinatorto manage inbound and outbound logistics activities for assigned projects supporting international measurement, metering, and analytical solutions across theMiddle East and Africa region.

The role requires strong coordination across suppliers, freight forwarders, customers, project managers, procurement teams, trade compliance, and internal stakeholders to ensure materials are shipped accurately, compliantly, and on schedule. The ideal candidate will demonstrate strong ownership, communication, attention to detail, and the ability to manage multiple logistics activities simultaneously.

Requirements

Key Responsibilities

• Manageinbound and outbound logistics activitiesfor assigned projects and international shipments.
• Review shipping and logistics documents to ensure accurate information, includingitem descriptions, quantities, HS codes, country of origin, net/gross weight, and package details.
• Coordinate with suppliers to obtain complete and accurate shipping documentation before dispatch.
• Determine appropriatemodes of transportationin coordination with Project Management and Procurement teams.
• Coordinate the appointment of freight forwarders, couriers, and logistics service providers for air, sea, and other shipments.
• Coordinate project cargo requirements forover-dimensional or specialised shipments.
• Work closely with Trade Compliance teams to ensure shipments use the appropriateHS codes and customs classifications.
• Coordinate customs-related documentation and processes for incoming and outgoing materials.
• Support required attestations, duty-exemption documentation, and free-issue material requirements.
• Track subcomponent deliveries and proactively follow up with suppliers and procurement teams to expedite delayed materials.
• Coordinate closely withshippers, consignees, freight forwarders, suppliers, customers, and internal stakeholdersto ensure timely delivery.
• Ensure shipments are executed in accordance with agreedIncoterms and delivery commitments.
• Monitor shipment status and proactively identify potential delays, risks, or documentation gaps.
• Maintain accurate logistics records, databases, shipment trackers, and documentation.
• Prepare regular logistics and shipment-status reports for project and management teams.
• Ensure compliance with applicablelocal, national, and international transportation and trade regulations.
• Follow established trade compliance procedures and internal logistics processes across all transactions.
• Support additional logistics and project coordination activities as required.

What Makes You a Great Fit

• 3+ years of experiencein logistics, shipping, freight forwarding, supply chain coordination, or international project logistics.
• Strong experience managinginbound and outbound international shipments.
• Good understanding of shipping documentation, freight processes, customs requirements, and international transportation.
• Experience coordinating withsuppliers, freight forwarders, couriers, customers, procurement teams, and project managers.
• Working knowledge ofHS codes, Incoterms, customs documentation, and trade compliance requirements.
• Experience handling air and sea shipments, including project cargo or over-dimensional shipments, would be an advantage.
• Strong attention to detail when reviewing shipping, packaging, and commercial documentation.
• Excellent coordination, communication, follow-up, and stakeholder-management skills.
• Strong organisational skills with the ability to manage multiple shipments, deadlines, and priorities.
• Proactive approach to identifying shipment risks and resolving logistics issues before they impact delivery schedules.
• Strong ownership mindset with a commitment to timely and accurate execution.
• Ability to work effectively with geographically distributed teams and stakeholders.
• Good analytical and problem-solving abilities.
• Strong work ethic, teamwork, accountability, and commitment to achieving shared project objectives.
• Familiarity with logistics databases, shipment tracking systems, and standard reporting tools.