Lead Mechanical Buyer Contracts & Services Projects DCTL Corporate

Deepak Chem Tech Ltd; Vadodara; On-site; INR 1,800,000 - 3,200,000; Full time

Job summary

Deepak Chem Tech Ltd in Vadodara is seeking a Lead Mechanical Buyer Contracts & Services (Projects) to drive end-to-end procurement for mechanical materials, equipment-related services, fabrication, erection, and commissioning across projects.

The role collaborates with Project Engineering, Construction, Planning, Contracts, Finance, QA/QC, HSE and PM teams to ensure timely procurement, adherence to budgets and technical specs, and strong commercial outcomes.

Qualifications

• B.E./B.Tech. in Mechanical Engineering is required.
• 10-14 years of relevant experience in Project Procurement/Mechanical Procurement/Contracts & Commercial.
• Experience in chemical, petrochemical, refinery, oil & gas, manufacturing projects preferred.
• Strong knowledge of mechanical equipment, fabrication/erection, and project schedules.

Responsibilities

• Lead procurement of mechanical items, materials and services per project requirements.
• Prepare RFQs and bid documents in coordination with Engineering, Projects and Contracts.
• Negotiate commercial and delivery terms with vendors/contractors.
• Ensure procurement aligns with budgets, specs and procurement strategies.
• Develop alternate vendors and manage vendor performance across projects.
• Coordinate with Planning, Construction and QA/QC for timely procurement and commissioning.

Skills

Mechanical procurement

Contract negotiations

Vendor development

Expediting

BOQ/MTO understanding

ERP/SAP

Education

B.E./B.Tech. in Mechanical Engineering

MBA/PG in Supply Chain/Procurement/Materials Management (adv)

Tools

SAP

ERP systems

Job description

The Lead Mechanical Buyer Contracts & Services (Projects) will be responsible for end-to-end procurement of mechanical materials, equipment-related services, fabrication, erection, installation, commissioning and other project-related contracts.

The role will work closely with Project Engineering, Construction, Planning, Contracts, Finance, QA/QC, HSE and Project Management teams to ensure timely procurement and execution of mechanical contracts in line with project schedules, approved budgets, technical specifications, quality requirements and commercial terms.

The position requires strong expertise in mechanical procurement, contractor/vendor development, commercial negotiations, contract finalization and project expediting.

Key Responsibilities:

A. Mechanical Procurement

• Lead procurement of mechanical items, materials, packages and project-related services as per approved project requirements.
• Understand project BOQs, specifications, MTOs, drawings and procurement schedules and translate them into procurement actions.
• Float RFQs, prepare commercial comparison statements and coordinate technical/commercial evaluation with relevant stakeholders.
• Evaluate quotations from vendors/contractors and negotiate commercial, contractual and delivery terms.
• Ensure procurement is aligned with approved budgets, project specifications and procurement strategies.
• Identify alternate vendors, materials and commercial options wherever required to optimize cost and delivery.

B. Contracts & Services Procurement

• Manage procurement of mechanical contracts such as:
  • Mechanical fabrication and erection
  • Equipment erection and installation
  • Piping fabrication and erection
  • Structural/mechanical installation
  • Equipment maintenance and servicing
  • Insulation and refractory works
  • Hydro testing, flushing and related services
  • Pre-commissioning and commissioning support services
  • Shutdown/turnaround mechanical services
  • Other project-specific mechanical works and services
• Prepare RFQs and commercial bid documents in coordination with Engineering, Projects and Contracts teams.
• Lead contractor negotiations and support finalization of work orders/contracts.
• Ensure scope of work, BOQ, deliverables, milestones, payment terms, LDs, retention, warranty and other contractual conditions are clearly defined.

C. Vendor & Contractor Management

• Develop and maintain a robust database of mechanical vendors and contractors.
• Identify and onboard capable vendors/contractors based on technical capability, capacity, project experience, financial strength, safety performance and geographical presence.
• Conduct commercial and capability assessments of new vendors/contractors.
• Monitor contractor performance related to cost, quality, manpower deployment, productivity and schedule adherence.
• Develop alternate sources for critical and high-value procurement categories.

D. Commercial Negotiation & Cost Optimization

• Lead negotiations for price, payment terms, delivery schedules, taxes, freight, escalation, warranty and other commercial conditions.
• Benchmark prices using historical procurement data, market intelligence and available cost databases.
• Drive cost savings through competitive bidding, negotiation, value engineering and alternate sourcing.
• Ensure purchase orders/work orders are released within approved project budgets.
• Track committed cost versus approved project cost and highlight deviations.

E. Project Schedule & Expediting

• Prepare and maintain procurement schedules for assigned mechanical packages and contracts.
• Coordinate with vendors/contractors to ensure timely mobilization, material supply and execution.
• Track critical procurement milestones and proactively identify potential delays.
• Coordinate with Project Planning and Construction teams to align procurement with site requirements.
• Escalate critical delays and develop recovery/action plans with vendors and project stakeholders.

F. Contract Administration & Execution Support

• Ensure compliance with contractual terms after award of work.
• Coordinate with project/site teams for measurement, milestone certification, billing and payment-related matters.
• Support resolution of commercial disputes, deviations, variation orders and claims.
• Review contractor requests for additional scope, rate revisions and variations in coordination with Contracts and Project teams.
• Maintain proper documentation of negotiations, approvals, contracts, amendments and correspondence.

G. Cross-Functional Coordination

• Work closely with Mechanical Engineering, Piping, Projects, Construction, Planning, QA/QC, HSE, Finance and Stores teams.
• Coordinate technical clarifications and ensure timely closure of vendor queries.
• Participate in project review meetings and provide procurement status, risk and recovery updates.
• Ensure procurement activities comply with company policies, delegation of authority and approved procurement procedures.

H. Compliance, Quality & Safety

• Ensure procurement is carried out in accordance with company procurement policies and project requirements.
• Ensure vendors/contractors comply with applicable statutory, quality and HSE requirements.
• Coordinate with QA/QC for inspection requirements, approved vendor lists and quality documentation.
• Ensure appropriate contractual provisions are incorporated for safety, quality, insurance, statutory compliance and performance obligations.

Key Deliverables:

• Timely placement of purchase orders/work orders against project requirements.
• Procurement completion in line with project schedule.
• Cost savings and cost avoidance against approved budgets.
• Reduction in procurement lead time.
• Timely mobilization of mechanical contractors.
• Vendor/contractor performance and delivery adherence.
• Effective management of variations and commercial claims.
• Development of alternate vendors and competitive sourcing.
• Compliance with procurement processes and project governance.
• Timely closure of procurement-related project issues.

Educational Qualification:

• B.E./B.Tech. in Mechanical Engineering required
• MBA/PG qualification in Supply Chain/Procurement/Materials Management will be an added advantage.

Experience:

• 10-14 years of relevant experience in Project Procurement / Mechanical Procurement / Contracts & Commercial.
• Experience in chemical, petrochemical, specialty chemicals, refinery, oil & gas, manufacturing or large-scale industrial projects preferred.
• Strong experience in mechanical contracts, fabrication/erection and project-related services is essential.

Technical & Functional Competencies:

• Strong knowledge of mechanical project procurement.
• Expertise in contracts and commercial negotiations.
• Understanding of mechanical equipment, piping, fabrication and erection activities.
• Strong understanding of BOQ, MTO, specifications and project drawings.
• Vendor development and contractor management.
• Cost estimation, benchmarking and cost negotiation.
• Procurement planning and expediting.
• Knowledge of contract terms, variations, claims and commercial risk management.
• Strong MS Excel and ERP/SAP procurement skills.
• Ability to interpret project schedules and procurement milestones.