Purchase Manager

Kgisl Trust; Coimbatore District; On-site; INR 500,000 - 900,000; Full time

Job summary

Kgisl Trust is seeking a diligent Procurement & Sourcing professional in Tamil Nadu to identify, evaluate, and develop reliable suppliers for engineering materials, equipment, and services, while negotiating pricing and terms to maximize value.

The role focuses on RFQ management, PO issuance, vendor performance, cost optimization, inventory planning, ERP-based procurement, and ensuring compliance with procurement policies and audit standards in a dynamic project environment.

Qualifications

• Bachelor's degree in a related engineering discipline.
• 1018 years of experience in procurement or supply chain operations (depending on role level).
• Experience negotiating pricing, terms, and supplier performance.

Responsibilities

• Identify, evaluate, and develop reliable suppliers for engineering materials, equipment, consumables, and services.
• Float RFQs (Request for Quotations), collect quotations, and perform commercial and technical comparisons.
• Negotiate pricing, payment terms, delivery schedules, warranties, and contracts to achieve best value.
• Issue Purchase Orders (POs) in accordance with approved procurement procedures and budgets.
• Ensure timely procurement to support uninterrupted project execution and operational requirements.
• Maintain a qualified supplier database and evaluate vendor performance periodically.
• Build and maintain long-term relationships with strategic suppliers.
• Resolve supplier-related issues including quality concerns, delivery delays, and commercial disputes.
• Conduct vendor assessments and recommend new suppliers based on business needs.
• Identify cost-saving opportunities through strategic sourcing and value engineering.
• Analyze market trends, price fluctuations, and alternative sourcing options.
• Support annual cost reduction initiatives and procurement planning.
• Coordinate with stores, planning, and user departments to monitor inventory levels.
• Prevent stock-outs and minimize excess inventory through effective procurement planning.
• Track material requirements based on project schedules and production plans.
• Maintain accurate procurement records, purchase orders, contracts, and supplier documentation.
• Ensure compliance with company procurement policies, statutory requirements, and audit standards.
• Prepare procurement reports, spend analysis, and purchase MIS for management review.
• Liaise with engineering, finance, stores, quality, and project teams for procurement requirements.
• Follow up with suppliers to ensure on-time deliveries and coordinate logistics where required.
• Support invoice verification and resolve discrepancies with suppliers and finance.
• Ensure procured materials meet technical specifications and quality standards.
• Coordinate inspections and quality approvals whenever required.
• Handle material replacement or return processes for non-conforming supplies.
• Process procurement transactions using ERP systems (SAP, Oracle, Microsoft Dynamics, or equivalent).
• Generate procurement reports, vendor performance reports, and purchasing analytics.
• Maintain accurate procurement master data and purchase records.

Skills

Vendor negotiation

Vendor relationship management

Procurement planning and sourcing

Commercial and analytical skills

Cost estimation and optimization

ERP procurement modules

MS Excel and reporting

Engineering drawings, specs, docs

Communication and interpersonal skills

Time management and problem-solving

Education

Bachelor's Degree in Mechanical Engineering / Electrical / Electronics / Industrial Engineering

Tools

ERP platforms (SAP/Oracle/MS Dynamics)

Job description

Procurement & Sourcing

• Identify, evaluate, and develop reliable suppliers for engineering materials, equipment, consumables, and services.
• Float RFQs (Request for Quotations), collect quotations, and perform commercial and technical comparisons.
• Negotiate pricing, payment terms, delivery schedules, warranties, and contractual conditions to achieve the best value.
• Issue Purchase Orders (POs) in accordance with approved procurement procedures and budgets.
• Ensure timely procurement to support uninterrupted project execution and operational requirements.

Vendor Management

• Maintain a qualified supplier database and evaluate vendor performance periodically.
• Build and maintain long-term relationships with strategic suppliers.
• Resolve supplier-related issues including quality concerns, delivery delays, and commercial disputes.
• Conduct vendor assessments and recommend new suppliers based on business needs.

Cost Optimization

• Identify cost-saving opportunities through strategic sourcing and value engineering.
• Analyze market trends, price fluctuations, and alternative sourcing options.
• Support annual cost reduction initiatives and procurement planning.

Inventory & Material Planning

• Coordinate with stores, planning, and user departments to monitor inventory levels.
• Prevent stock-outs and minimize excess inventory through effective procurement planning.
• Track material requirements based on project schedules and production plans.

Documentation & Compliance

• Maintain accurate procurement records, purchase orders, contracts, and supplier documentation.
• Ensure compliance with company procurement policies, statutory requirements, and audit standards.
• Prepare procurement reports, spend analysis, and purchase MIS for management review.

Coordination

• Liaise with engineering, finance, stores, quality, and project teams for procurement requirements.
• Follow up with suppliers to ensure on-time deliveries and coordinate logistics where required.
• Support invoice verification and resolve discrepancies with suppliers and finance.

Quality Assurance

• Ensure procured materials meet technical specifications and quality standards.
• Coordinate inspections and quality approvals whenever required.
• Handle material replacement or return processes for non-conforming supplies.

ERP & Reporting

• Process procurement transactions using ERP systems (SAP, Oracle, Microsoft Dynamics, or equivalent).
• Generate procurement reports, vendor performance reports, and purchasing analytics.
• Maintain accurate procurement master data and purchase records.

Key Performance Indicators (KPIs)

• On-time purchase order release.
• Supplier on-time delivery performance.
• Procurement cost savings achieved.
• Purchase order cycle time.
• Vendor performance rating.
• Inventory availability and stock-out reduction.
• Procurement compliance and audit findings.
• Purchase requisition to PO turnaround time.

Required Qualifications

• Bachelor's Degree in Mechanical Engineering, Electrical Engineering, Electronics Engineering, Industrial Engineering, or a related discipline.
• 1018 years of experience in procurement or supply chain operations (depending on role level).

Required Skills

• Vendor negotiation and relationship management.
• Procurement planning and sourcing.
• Commercial and analytical skills.
• Cost estimation and cost optimization.
• Knowledge of ERP procurement modules.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Excel and procurement reporting.
• Understanding of engineering drawings, specifications, and technical documentation.
• Time management and problem-solving abilities.

Preferred Competencies

• Strategic sourcing.
• Contract management.
• Supply chain coordination.
• Risk assessment and mitigation.
• Attention to detail.
• Ethical procurement practices.
• Continuous improvement mindset.
• Cross-functional collaboration.