Junior HR in Mumbai

NEXT Labs; Mumbai; On-site; INR 300,000 - 600,000; Full time

Job summary

Next Labs in Mumbai is seeking an organized executive assistant to coordinate communications, calendars, meetings, and travel.

You will prepare internal and external documents, support onboarding, manage filing systems, and assist with invoices and facility operations while upholding confidentiality.

Qualifications

• Experience providing executive support and coordinating calendars, emails, and meetings.
• Comfort handling travel schedules and confidential information with discretion.
• Experience in preparing corporate documents, reports, and presentations.

Responsibilities

• Coordinate executive communications, including managing emails, calendars, meetings, and travel schedules.
• Prepare, review, and maintain internal and external corporate documents, presentations, reports, and correspondence.
• Ensure the smooth execution of internal and external meetings, including attendance tracking, scheduling, and follow-ups.
• Arrange and coordinate team events, employee engagement activities, and provide support throughout the recruitment and onboarding process.
• Create, maintain, and manage an organized filing and documentation system for all critical business records.
• Handle finance-related follow-ups, including invoice management, payment tracking, vendor coordination, reimbursement processing, and expense documentation.
• Oversee facility management operations, including office administration, vendor management, asset tracking, maintenance coordination, and workplace readiness.
• Uphold strict confidentiality standards while handling sensitive company information and business communications.
• Foster and maintain a professional work environment while managing interactions with employees, clients, partners, and stakeholders.
• Drive lead generation initiatives by conducting market research, identifying prospective clients, and building qualified lead databases for Next Labs.
• Monitor industry trends and stay updated on developments in digital marketing, mobile marketing, funding activities, emerging technologies, and the startup ecosystem.
• Support cross-functional teams with administrative, operational, and strategic coordination to ensure efficient day-to-day business operations.

Skills

Executive assistance

Calendar management

Email management

Travel coordination

Meeting coordination

Document preparation

Vendor coordination

Invoice management

Office administration

Confidentiality

Job description

• Coordinate executive communications, including managing emails, calendars, meetings, and travel schedules.
• Prepare, review, and maintain internal and external corporate documents, presentations, reports, and correspondence.
• Ensure the smooth execution of internal and external meetings, including attendance tracking, scheduling, and follow-ups.
• Arrange and coordinate team events, employee engagement activities, and provide support throughout the recruitment and onboarding process.
• Create, maintain, and manage an organized filing and documentation system for all critical business records.
• Handle finance-related follow-ups, including invoice management, payment tracking, vendor coordination, reimbursement processing, and expense documentation.
• Oversee facility management operations, including office administration, vendor management, asset tracking, maintenance coordination, and workplace readiness.
• Uphold strict confidentiality standards while handling sensitive company information and business communications.
• Foster and maintain a professional work environment while managing interactions with employees, clients, partners, and stakeholders.
• Drive lead generation initiatives by conducting market research, identifying prospective clients, and building qualified lead databases for Next Labs.
• Monitor industry trends and stay updated on developments in digital marketing, mobile marketing, funding activities, emerging technologies, and the startup ecosystem.
• Support cross-functional teams with administrative, operational, and strategic coordination to ensure efficient day-to-day business operations.

Key Responsibilities

• Coordinate executive communications, including managing emails, calendars, meetings, and travel schedules.
• Prepare, review, and maintain internal and external corporate documents, presentations, reports, and correspondence.
• Ensure the smooth execution of internal and external meetings, including attendance tracking, scheduling, and follow-ups.
• Arrange and coordinate team events, employee engagement activities, and provide support throughout the recruitment and onboarding process.
• Create, maintain, and manage an organized filing and documentation system for all critical business records.
• Handle finance-related follow-ups, including invoice management, payment tracking, vendor coordination, reimbursement processing, and expense documentation.
• Oversee facility management operations, including office administration, vendor management, asset tracking, maintenance coordination, and workplace readiness.
• Uphold strict confidentiality standards while handling sensitive company information and business communications.
• Foster and maintain a professional work environment while managing interactions with employees, clients, partners, and stakeholders.
• Drive lead generation initiatives by conducting market research, identifying prospective clients, and building qualified lead databases for Next Labs.
• Monitor industry trends and stay updated on developments in digital marketing, mobile marketing, funding activities, emerging technologies, and the startup ecosystem.
• Support cross-functional teams with administrative, operational, and strategic coordination to ensure efficient day-to-day business operations.

About Company: Next Labs is India's top app store optimization company. We are a team of marketers, growth hackers, content writers, and data nerds who believe in sustainable user acquisition through organic growth. Our mission is to increase app installs by ranking at the top for searches in Google Play and App Store. Next's data-driven approach has helped top apps like Dream11, CoinSwitch, MakeMyTrip, Nykaa & many more.