Executive Assistant

Launch It Consulting; Hyderabad; Hybrid; INR 300,000 - 420,000; Full time

Job summary

Launch It Consulting in Hyderabad is seeking an Admin Executive to support management with calendar management, travel arrangements, and smooth office operations.

You will coordinate meetings across time zones, organize events, handle procurement, invoices, and expenses, and support onboarding and facilities. Proficiency in Excel and PowerPoint and familiarity with SharePoint/Teams are a plus.

Qualifications

• 3+ years of experience in administrative support for management
• Experience coordinating calendars, travel, and meetings across time zones
• Experience handling procurement, invoices and expense reports

Responsibilities

• Manage calendars, schedule meetings and book rooms for the manager and team, including meetings with US and EMEA teams across time zones.
• Organize team meetings, reviews and all-hands sessions: sending invites, preparing agendas, taking notes and following up on action items.
• Coordinate team events, recognition activities, offsites and training sessions, including vendors, catering and logistics.
• Handle purchase requests, invoices and expense reports, and tracking them through approval.
• Support new hires and leavers: requesting equipment and access, issuing badges and coordinating with facilities.
• Keep team trackers, distribution lists, SharePoint sites and Teams channels up to date.
• Booking travel and visas, and preparing simple Excel and PowerPoint reports for leadership.

Skills

Calendar management

Meeting scheduling

Travel coordination

Procurement

Invoice processing

Excel

PowerPoint

SharePoint/Teams familiarity

Tools

SAP

Invoice systems

Job description

Description:

Be a part of our success story. Launch offers talented and motivated people the opportunity to do the best work of their lives in a dynamic and growing company. Through competitive salaries, outstanding benefits, internal advancement opportunities, and recognized community involvement, you will have the chance to create a career you can be proud of. Your new trajectory starts here at Launch.

Summary:

Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.

Admin Executive

Location: Hyderabad

Years of experience: 3+ Years

Shift: General IST

Roles & Responsibilities:

• Managing calendars, scheduling meetings and booking rooms for the manager and team, including meetings with US and EMEA teams across time zones.
• Organizing team meetings, reviews and all-hands sessions: sending invites, preparing agendas, taking notes and following up on action items.
• Coordinating team events, recognition activities, offsites and training sessions, including vendors, catering and logistics.
• Handling purchase requests, invoices and expense reports, and tracking them through approval.
• Supporting new hires and leavers: requesting equipment and access, issuing badges and coordinating with facilities.
• Keeping team trackers, distribution lists, SharePoint sites and Teams channels up to date.
• Booking travel and visas, and preparing simple Excel and PowerPoint reports for leadership.

Skills:

1.Calendar and meeting management across time zones using Outlook and Teams 3+ years

2.Excel and PowerPoint for trackers, data reports and presentations (formulas, pivot tables, formatting) 2+ years

3.Event, travel and procurement coordination, including handling purchase orders, invoices and expenses in a corporate system (for example SAP or Invoice) 2+ years

We are Navigators in the Age of Transformation:

We use sophisticated technology to transform clients into the digital age, but our top priority is our positive impact on the human experience. We ease anxiety and fear around digital transformation and replace it with opportunity. Launch IT is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Launch IT is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.

About Company:

Launch IT India is wholly owned subsidiary of The Planet Group (http://www.launchcg.com; http://theplanetgroup.com a US company, offers attractive compensation and work environment for the prospective employees. Launch is an entrepreneurial business and technology consultancy. We help businesses and people navigate from current state to future state. Technology, tenacity, and creativity fuel our solutions with offices in Bellevue, Sacramento, Dallas, San Francisco, Hyderabad & Washington D.C. https://www.linkedin.com/company/launch-consulting-group-india/