Project Coordinator

Meta Infotech; Mumbai; In loco; INR 900.000 - 1.500.000; Tempo pieno

Descrizione del lavoro

Meta Infotech Ltd. is seeking a Project Planning & Coordination professional in Mumbai to assist in planning, scheduling and execution. You will define timelines, milestones and dependencies, coordinating with technical teams and stakeholders to track progress and ensure timely delivery.

The role also covers monitoring activities, risk management, client communications, and maintaining comprehensive project documentation and governance standards. A PMP or equivalent certification is preferred.

Competenze

• Bachelor's degree in Engineering, IT, Management or related field.
• PMP certification is mandatory or preferred.
• Knowledge of Agile, Scrum and Waterfall project management methodologies.

Mansioni

• Assist in project planning, scheduling and execution.
• Define project timelines, milestones, deliverables and dependencies.
• Coordinate with technical teams, project managers and stakeholders.
• Track project progress and ensure timely completion of assigned activities.
• Maintain project plans, trackers and schedules.
• Monitor project activities against defined timelines and deliverables.
• Identify project risks, issues and dependencies and escalate them proactively.
• Track project performance and highlight deviations from the project plan.
• Ensure timely resolution of project-related bottlenecks.
• Monitor resource allocation and utilization.
• Act as coordination point between clients, internal teams and management.
• Conduct regular project review meetings and follow up on action items.
• Share project status updates, progress reports and deliverables with stakeholders.
• Manage client expectations and ensure timely communication.
• Prepare and maintain project documentation, including: Project plans and schedules.
• Project status reports and MIS.
• Meeting minutes (MOM).
• Risk and issue registers.
• Change request documentation.
• Project closure reports.
• Ensure all project-related documentation is updated and maintained.
• Coordinate with technical teams for resource allocation and project requirements.
• Follow up with team members on assigned tasks and deliverables.
• Track resource availability, utilization and project dependencies.
• Facilitate communication between cross-functional teams.
• Ensure adherence to project management methodologies and organizational processes.
• Track project milestones and ensure deliverables meet agreed timelines.
• Support change management and scope management activities.
• Assist in project closure, handover and lessons-learned documentation.
• Ensure compliance with internal project governance standards.

Conoscenze

Project planning

Coordination

Communication

Stakeholder mgmt

MS Excel

MS PowerPoint

MS Project

Jira

Asana

Agile/Scrum

Budgeting

Risk management

Multitasking

Analytical thinking

Organizational skills

Problem solving

Formazione

Bachelor's degree in Engineering/IT/Management

PMP certification

Strumenti

Jira

Asana

MS Project

Descrizione del lavoro

Project Planning & Coordination

• Assist in project planning, scheduling and execution.
• Define project timelines, milestones, deliverables and dependencies.
• Coordinate with technical teams, project managers and stakeholders.
• Track project progress and ensure timely completion of assigned activities.
• Maintain project plans, trackers and schedules.

2. Project Monitoring & Control

• Monitor project activities against defined timelines and deliverables.
• Identify project risks, issues and dependencies and escalation them proactively.
• Track project performance and highlight deviations from the project plan.
• Ensure timely resolution of project-related bottlenecks.
• Monitor resource allocation and utilization.

3. Client & Stakeholder Management

• Act as a coordination point between clients, internal teams and management.
• Conduct regular project review meetings and follow up on action items.
• Share project status updates, progress reports and deliverables with stakeholders.
• Manage client expectations and ensure timely communication.

4. Documentation & Reporting

• Prepare and maintain project documentation, including:
  • Project plans and schedules.
  • Project status reports and MIS.
  • Meeting minutes (MOM).
  • Risk and issue registers.
  • Change request documentation.
  • Project closure reports.
• Ensure all project-related documentation is updated and maintained.

5. Resource & Team Coordination

• Coordinate with technical teams for resource allocation and project requirements.
• Follow up with team members on assigned tasks and deliverables.
• Track resource availability, utilization and project dependencies.
• Facilitate communication between cross-functional teams.

6. Project Delivery & Governance

• Ensure adherence to project management methodologies and organizational processes.
• Track project milestones and ensure deliverables meet agreed timelines.
• Support change management and scope management activities.
• Assist in project closure, handover and lessons-learned documentation.
• Ensure compliance with internal project governance standards.

Educational Qualification & Certifications

• Bachelor's degree in Engineering, IT, Management or a related field.
• PMP (Project Management Professional) certification from PMI is mandatory/preferred.
• Knowledge of Agile, Scrum and Waterfall project management methodologies.
• Experience in IT / IT Infrastructure / Cybersecurity projects will be an added advantage.

Required Skills

• Strong project planning and coordination skills.
• Excellent communication and stakeholder management abilities.
• Proficiency in MS Excel, PowerPoint and MS Project.
• Knowledge of project management tools such as Jira, Asana or similar platforms.
• Strong analytical, organizational and problem-solving skills.
• Ability to manage multiple projects and priorities simultaneously.
• Good understanding of project budgeting, timelines, risks and deliverables.

Key Performance Indicators (KPIs)

1. Timely completion of project milestones and deliverables.
2. Effective coordination between technical teams and stakeholders.
3. Accuracy and timely submission of project status reports.
4. Proactive identification and escalation of project risks.
5. Effective resource and timeline management.
6. Client satisfaction and stakeholder communication.
7. Adherence to project management processes and governance standards.