Inventory & Tally Associate

Lady Bamford Foundation; Jaipur; On-site; INR 300,000 - 420,000; Full time

Job summary

Lady Bamford Foundation in Jaipur seeks an Inventory & Tally Associate to manage end-to-end inventory in Tally/ERP, covering raw materials to finished goods. You will record receipts, movements, WIP and transfers, ensuring accurate stock and documentation across locations including Jaipur, with close coordination with production and finance teams.

The role requires 0-2 years of experience, strong Excel skills, and knowledge of GST/H SN codes and e-way bills.

Qualifications

• Strong Tally / ERP discipline and inventory understanding.
• Excellent MS Excel skills for sorting, filtering, lookups and reconciliation.
• Understanding of RM, WIP and FG terminology and inventory flows.
• Knowledge of GST, HSN codes and e-way bills.

Responsibilities

• Record authorised raw-material receipts in Tally / ERP with approved docs.
• Track material movement to processing/ job-work partners and maintain records.
• Maintain WIP movements and update with production information.
• Record finished goods and transfers across locations and reconcile differences.
• Prepare inventory reports and support month-end closings.
• Ensure audit-ready documentation and adherence to SOPs.

Skills

Tally/ERP

MS Excel

GST/e-way bills knowledge

Inventory control

Tools

Tally/ERP

MS Excel

Job description

Lady Bamford Foundation
Job title
Inventory & Tally Associate
Exhibition & Sales
0-2 Years
Department
Years of Experience
Qualification
Reports to
Courses in relevant field
Location
Jaipur
Role Overview
The Inventory & Tally Executive is responsible for maintaining accurate, timely and complete
inventory transactions in Nila Tally / ERP system across the full material and product lifecycle
from raw material receipt through production, processing / job work, work-in-progress, finished goods
and distribution.
The role creates an end-to-end system trail of inventory movement. The system is end-to-end;
accountability for physical movement, production decisions, procurement, distribution and
commercial decisions remains with the respective functional teams.

ROLE PURPOSE / ROLES & RESPONSIBILITIES

• 1. Raw Material Tally & Inventory Recording
  Record authorised raw-material receipts in Tally / ERP based on approved purchase and inward
  documentation.
  Maintain item-wise records including item code, description, quantity, unit of measurement and
  location.
• 2. Processing & Job Work System Tracking
  Record authorised movement of material to dyeing, weaving, printing, embroidery, stitching,
  finishing and other processing / job-work partners.
  Maintain system records of quantity sent, quantity received back and outstanding material based
  on documents provided by Production / Supply Chain.
  Maintain job-worker-wise records of material lying outside Nila premises.
  Flag overdue returns, unexplained differences or incomplete documentation to the Production /
  Supply Chain owner.
• 3. Work-in-Progress (WIP)
  Maintain Tally / ERP records of authorised WIP movements where required.
  Update records based on information / documents received from Production.
  Maintain visibility of outstanding WIP in system reports.
  Highlight ageing or unexplained WIP balances to the Production / Supply Chain owner.
• 4. Finished Goods System Recording
  Record finished goods received from Production.
  Maintain SKU / product-wise finished-goods records in Tally / ERP.
  Record authorised transfers, dispatches, returns, damages and approved adjustments.
  Maintain location-wise system records for Jaipur, Jodhpur, Bangalore, e-commerce and other
  approved locations.
  Support reconciliation of finished-goods system records with physical stock counts.
• 5. Distribution & Inter-location Transfers
  Record authorised movement of finished goods between Nila locations.
  Prepare / process required stock transfer documentation based on approved instructions.
  Maintain records of goods dispatched, goods received and goods in transit.
  Coordinate with Retail, Production / Supply Chain and Finance to close documentation End-to-End System Maintenance
  Maintain accurate and timely inventory transactions across RM, processing / job work, WIP, FG
  and distribution.
  Ensure transactions are entered against the correct item, quantity, location and transaction type.
  Maintain clean inventory ledgers and an auditable transaction trail.
  Identify duplicate, missing or incorrect entries and coordinate corrections through the appropriate
  approval process.
  Maintain system discipline so that physical movements are reflected in the system within agreed
  timelines.
• 7. GST, HSN & E-way Bill Documentation
  Maintain relevant HSN and GST information in coordination with Finance.
  Process / generate e-way bills for applicable movements based on approved dispatch information.
  Check invoice, transporter, destination and quantity information before processing.
  Maintain supporting dispatch documentation in an organised and audit-ready manner.
  Escalate mismatches between documents and system information to Finance / the relevant
  functional owner.
• 8. Reconciliation & Variance Reporting
  Support regular reconciliation between physical stock information and Tally / ERP records.
  Participate in physical stock counts and cycle counts as required.
  Identify shortages, excesses, unrecorded movements, duplicate entries and other variances.
  Prepare variance reports and share them with the relevant functional owner and Finance.
  Follow up until discrepancies are resolved and approved corrections are recorded.
• 9. Inventory MIS & Reporting
  Prepare periodic inventory reports from Tally / ERP.
  Provide RM, WIP and FG stock reports to the relevant functional teams.
  Prepare stock movement, ageing and slow-moving reports as required.
  Provide location-wise stock statements for retail and distribution.
  Maintain transaction records required for monthly closing, audits and management reporting.
• 10. Returns, Damages & Adjustments
  Record authorised returns, damages, replacements, samples and other approved stock movements.
  Maintain supporting documentation for all adjustments.
  Ensure no stock adjustment is made without the required approval.
  Maintain an audit trail of adjustments and the reason for each transaction.
• 11. Documentation & Process Discipline
  Maintain systematic filing of inventory-related documents, transfer records, job-work records and
  dispatch documentation.
  Ensure all transactions are traceable to an authorised source document.
  Support implementation of Nila inventory SOPs and documentation processes.
  Strong working knowledge of Tally / ERP.
  Good command of MS Excel, including sorting, filtering, lookups and reconciliation.
  Basic understanding of inventory accounting and stock movement.
  Understanding of RM, WIP and FG terminology and inventory flows.
  Working knowledge of GST, HSN codes and e-way bills.
  Strong attention to detail and numerical accuracy.
  Ability to identify mismatches between documents, physical information and system records.
  Disciplined documentation and filing skills.
  Good coordination and follow-up skills.
  Ability to work with Production, Stores, Finance, Retail and external job-work partners.
  Integrity and discretion when handling financial and inventory information.

Relevant Experience

Preferred candidates will have worked in inventory accounting, Tally / ERP operations, stores
accounting, stock reconciliation, production accounts or inventory control. Experience in textile,
garment, home textile, craft production, export houses, design-led manufacturing or other multi-stage
production environments is desirable.
The candidate does not need to be a supply-chain manager or production specialist. The key
requirement is strong Tally / ERP discipline, inventory understanding and the ability to accurately
record and reconcile transactions across multiple stages.

Working Hours & Days

6 days a week (Monday to Saturday, 10 AM 6 PM)