Inside Sales Specialist

Madhu Infotech; Bengaluru; On-site; INR 600,000 - 800,000; Full time

Job summary

Madhu Infotech in Bengaluru is seeking a proactive Procurement Executive to manage sourcing, vendor relationships, and negotiations for IT hardware and peripherals. You will engage with OEMs and distributors, lead end-to-end procurement, ensure timely and cost-effective purchases, and maintain accurate procurement records.

You will collaborate with IT, Finance, Logistics, and Legal teams, monitor market trends, and strive for compliant, efficient procurement aligned with business needs.

Qualifications

• Bachelor’s degree in Business Admin, Commerce, Supply Chain, IT or related field.
• 2–6 years of procurement experience, IT hardware and peripherals preferred.
• Experience with OEMs (e.g., Dell, HP, Lenovo, Acer, Cisco, HPE) and authorized distributors.
• Strong negotiation skills and ability to secure favorable terms.
• Familiarity with procurement software; good understanding of hardware specs and warranties.
• Excellent communication, stakeholder management and vendor relationship skills.

Responsibilities

• Source IT hardware and peripherals from OEMs and distributors.
• Lead end-to-end procurement: RFQ/RFP, PO creation, order follow-up, invoice reconciliation.
• Negotiate pricing, terms, service contracts, warranties, and SLAs.
• Maintain vendor scorecards and drive corrective actions.
• Coordinate with IT, Project Management, Finance, Logistics, Legal.
• Ensure compliance with procurement policies and regulations.
• Maintain procurement documentation and monthly spend reports.

Skills

Procurement

Vendor management

Negotiation

Supply chain

Stakeholder management

Communication

Analytical thinking

Education

Bachelor’s degree in Business Administration

Diploma/degree in Procurement/Materials Management

Tools

Procurement software

Job description

Company Description

Madhu Infotech, founded in 1999 by experienced IT technocrats, is a trusted provider of computer services and hardware solutions. The company focuses on delivering prompt, knowledgeable, and cost-effective support to a diverse client base. With robust systems for call logging, call tracking, and inventory management, Madhu Infotech operates on processes that meet or exceed industry standards. The organization is driven by a commitment to quality, customer satisfaction, and the principle of “doing everything right the first time and every time.” Its mission centers on helping customers serve their own clients more effectively through reliable, service-oriented partnerships.

We are seeking a proactive Procurement Executive to manage sourcing, vendor relationships, and purchase negotiations for IT hardware and peripherals. The role requires strong commercial acumen, hands-on experience with OEMs and distributors, and the ability to ensure timely, cost-effective procurement aligned with business needs and compliance standards.

Key Responsibilities:

• Source IT hardware and peripherals (servers, storage, networking, desktops, laptops, monitors, printers, UPS, accessories, etc.) from OEMs, authorized distributors, and vendors.
• Lead end-to-end procurement activities: requisition review, RFQ/RFP issuance, bid evaluation, PO creation, order follow-up, delivery tracking, and invoice reconciliation.
• Negotiate pricing, volume discounts, credit terms, service contracts, warranty, and support SLAs with OEMs and vendors to secure best commercial terms.
• Build and maintain relationships with OEM account managers, distributors, value-added resellers, and local vendors; act as primary point of contact for commercial and operational queries.
• Maintain vendor performance scorecards (delivery timelines, quality, support responsiveness, invoice accuracy) and drive corrective actions where needed.
• Manage vendor onboarding, due diligence, KYC, and maintain up-to-date vendor records and contracts in procurement systems.
• Coordinate with internal teams (IT, Project Management, Finance, Logistics, Legal) to align procurement timelines, technical specifications, and budgets.
• Ensure timely issuance and tracking of warranty, RMA, and AMC claims with OEMs and vendors.
• Monitor market trends, new OEM product launches, and pricing movements; recommend alternative products or vendors to optimize cost and performance.
• Maintain accurate procurement documentation, monthly spend reports, PO ageing reports, and inventory-related purchase forecasts.
• Ensure procurement activities comply with company policies, procurement guidelines, and applicable regulations.

Qualifications and Experience:

• Bachelor’s degree in Business Administration, Commerce, Supply Chain, IT, or related discipline. Diploma/degree in Procurement/Materials Management is a plus.
• 2–6 years of procurement experience, preferably in IT hardware and peripherals or technology procurement.
• Proven experience interacting with OEMs (e.g., Dell, HP, Lenovo,Acer, Cisco, HPE) and authorized distributors.
• Strong negotiation skills and demonstrated ability to secure favorable commercial terms.
• Familiarity with procurement software
• Good understanding of hardware technical specifications, warranty and support models, and lifecycle management.
• Strong communication, stakeholder management, and vendor relationship skills.
• Analytical mindset with attention to detail, and ability to work under deadlines.
• Negotiation and commercial awareness
• Vendor management and relationship building
• Contract review and compliance orientation
• Good interpersonal and cross-functional collaboration skills
• Problem-solving and escalation management
• Time management and ability to manage multiple procurements simultaneously