Device Procurement

SHI Solutions India Pvt. Ltd.; Hyderabad; On-site; INR 700,000 - 1,000,000; Full time

Job summary

SHI Solutions India Pvt. Ltd. is looking for a detail-oriented IT Device Procurement Specialist to manage the procurement of IT hardware and devices. You will oversee vendor relationships and ensure cost efficiency while aligning deliveries with organizational requirements.

The ideal candidate will possess a Bachelor’s degree in a related field and have hands-on experience with NetSuite ERP. Excellent negotiation skills and a strong understanding of IT hardware are essential for success in this role.

Qualifications

• Experience in IT procurement, sourcing, or supply chain.
• Strong knowledge of IT hardware (laptops, desktops, networking devices).
• Good negotiation and contract management skills.

Responsibilities

• Manage procurement of IT devices such as laptops, desktops, and peripherals.
• Process purchase requests and raise purchase orders in line with company policies.
• Maintain accurate records of IT assets and inventory.

Skills

IT procurement

Vendor management

Cost optimization

Negotiation skills

Proficiency in MS Excel

Organizational skills

Communication skills

Experience with IT Asset Management tools

Education

Bachelor’s degree in Business, Supply Chain, IT, or related field

Tools

NetSuite ERP

Job description

Job Description

We are seeking a detail-oriented and proactive IT Device Procurement Specialist to manage end-to-end procurement of IT hardware and devices. This role involves vendor management, cost optimization, inventory tracking, and ensuring timely delivery of IT assets aligned with organizational requirements.

Key Responsibilities

Procurement & Vendor Management

• Manage procurement of IT devices such as laptops, desktops, mobile devices, peripherals, and accessories
• Identify, evaluate, and onboard vendors/suppliers for IT hardware procurement
• Negotiate pricing, contracts, and service level agreements (SLAs) to achieve cost efficiency
• Maintain strong relationships with OEMs, distributors, and vendors

Order Management & Logistics

• Process purchase requests and raise purchase orders (POs) in line with company policies
• Track orders, shipments, and delivery timelines to ensure timely fulfillment
• Coordinate with internal stakeholders (IT, Finance, Admin) for procurement planning

Inventory & Asset Management

• Maintain accurate records of IT assets and inventory
• Monitor stock levels and forecast future requirements
• Collaborate with IT Asset Management teams to ensure proper allocation and tracking

ERP & Tools (Mandatory)

• Use NetSuite ERP for procurement operations including purchase requisitions, purchase order creation, vendor management, and invoice reconciliation
• Ensure accurate data entry and tracking of procurement lifecycle in NetSuite
• Generate reports and dashboards from NetSuite for spend analysis and inventory tracking

Compliance & Documentation

• Ensure procurement activities adhere to company policies and audit requirements
• Maintain documentation for all procurement transactions and vendor agreements
• Support audits by providing required procurement and asset documentation

Cost Optimization & Reporting

• Analyze spend data and identify cost-saving opportunities
• Prepare regular procurement reports and dashboards
• Monitor market trends for pricing and supply updates

Requirements

• Bachelor’s degree in Business, Supply Chain, IT, or related field
• Experience in IT procurement, sourcing, or supply chain
• Strong knowledge of IT hardware (laptops, desktops, networking devices, etc.)
• Hands‑on experience with NetSuite ERP (mandatory)
• Experience working with vendors, distributors, and OEMs
• Good negotiation and contract management skills
• Proficiency in MS Excel and procurement systems
• Strong organizational and communication skills
• Experience with IT Asset Management tools
• Knowledge of procurement policies and compliance frameworks
• Familiarity with bulk procurement and enterprise-level purchasing
• Understanding of lifecycle management of IT devices