Sr. Executive / Assistant Manager – IT Procurement

One97 Communications Limited; Dadri; On-site; INR 1,000,000 - 1,500,000; Full time

Job summary

One97 Communications Limited is seeking an experienced IT procurement professional to manage end-to-end IT hardware and software procurement. You will translate technical requirements into procurement plans, negotiate with OEMs and partners, and drive cost optimization while ensuring compliant contracts and timely deliveries.

The role requires 5–7 years of relevant procurement experience in technology-driven sectors, strong vendor management and excellent negotiation skills.

Qualifications

• 5–7 years of relevant procurement experience in IT hardware and software.
• Experience in a technology-driven organization, fintech, BFSI, e-commerce, telecom, or similar industry preferred.
• Strong understanding of IT hardware and software procurement.
• Good knowledge of IT product categories, software licensing, SaaS models and technology procurement processes.
• Strong commercial negotiation and vendor management skills.
• Good analytical and cost-comparison capabilities.
• Ability to evaluate TCO and commercial proposals.
• Good understanding of contracts, commercial terms, SLAs, warranties and licensing agreements.
• Strong stakeholder management and communication skills.
• Good working knowledge of MS Excel, PowerPoint and Word.
• Experience with ERP/Procurement tools and PR-to-PO workflows.

Responsibilities

• Manage end-to-end procurement of IT hardware and peripherals and other IT devices.
• Translate technical requirements from IT/Business teams into procurement requirements.
• Identify, evaluate, onboard and manage OEMs, distributors, system integrators and authorized channel partners.
• Negotiate pricing, payment terms, warranty, AMC, delivery timelines and other commercial terms.
• Benchmark market prices and identify cost optimization opportunities.
• Coordinate with IT and vendors for product availability, delivery, installation, commissioning and warranty support.
• Track hardware procurement spend and maintain procurement records.
• Manage procurement and renewal of SaaS, software licenses, enterprise applications, cloud-based apps, productivity tools, security software and other IT solutions.
• Coordinate with stakeholders for technical, commercial, security, and contractual evaluation.
• Manage new software procurement, subscription renewals, upgrades, license expansions, and downgrades.
• Track software contracts, license validity, renewal dates and subscription obligations.
• Support optimization of software licenses through utilization analysis and vendor negotiations.
• Coordinate with Legal for review and execution of software agreements and MSAs.
• Develop new IT vendors, OEMs, distributors and technology partners.
• Conduct vendor benchmarking and market intelligence to reduce dependency and supply risk.
• Maintain vendor database, commercial history, contracts, and performance records.
• Resolve commercial and operational issues with vendors in coordination with internal stakeholders.
• Support vendor performance reviews and periodic business reviews for strategic suppliers.
• Prepare detailed commercial comparative statements and vendor evaluation reports.
• Analyze total cost of ownership including product cost, licensing, implementation, support, renewal, logistics, taxes.
• Conduct commercial negotiations to achieve optimum pricing and contractual terms.
• Benchmark vendor proposals against historical prices and market prices.

Job description

Key Responsibilities

1. IT Hardware Procurement

   • Manage end-to-end procurement of IT hardware and peripherals such as accessories, and other IT devices.
   • Understand technical requirements and specifications received from IT/Business teams and translate them into appropriate procurement requirements.
   • Identify, evaluate, onboard and manage suitable OEMs, distributors, system integrators and authorized channel partners.
   • statements and conduct commercial evaluations.
   • Negotiate pricing, payment terms, warranty, AMC, delivery timelines, replacement terms and other commercial conditions.
   • Benchmark market prices and identify cost optimization opportunities.
   • Coordinate with IT and vendors for product availability, delivery, installation, commissioning and warranty support.
   • Track hardware procurement spend and maintain relevant procurement records.

2. Software & Application Procurement

   • Manage procurement and renewal of SaaS, software licenses, enterprise applications, cloud-based applications, productivity tools, security software, and other IT solutions.
   • Coordinate with IT, Information Security, Legal, Finance, and Business stakeholders for technical, commercial, security, and contractual evaluation.
   • Manage new software procurement, subscription renewals, upgrades, license expansions, and downgrades.
   • based, consumption-based, enterprise, and volume licensing.
   • milestones, price protection, escalation clauses, and other commercial terms.
   • Track software contracts, license validity, renewal dates, committed quantities, and subscription obligations to avoid business disruption and unnecessary costs.
   • Support optimization of software licenses through utilization analysis, consolidation, and vendor negotiations.
   • Coordinate with Legal for review and execution of software agreements, MSAs, SaaS agreements, Order Forms, and other contractual documents.
   • Identify and develop new IT vendors, OEMs, distributors, and technology partners.
   • Conduct vendor benchmarking and market intelligence exercises to ensure Develop alternate sources for critical IT hardware and software categories to reduce dependency and supply risk.
   • Maintain vendor database, commercial history, contracts, and performance records.
   • warranty, and service commitments.
   • Resolve commercial and operational issues with vendors in coordination with internal stakeholders.
   • Support vendor performance reviews and periodic business reviews for strategic suppliers.

3. Commercial Evaluation & Negotiation

   • Prepare detailed commercial comparative statements (CS) and vendor evaluation reports.
   • Analyze total cost of ownership (TCO), including product cost, licensing, implementation, support, AMC, renewal, logistics, taxes, and other applicable costs.
   • Conduct commercial negotiations to achieve optimum pricing and contractual terms.
   • Benchmark vendor proposals against historical prices, market prices, alternate suppliers, and applicable OEM/channel pricing.
   • Negotiate favorable payment terms, price validity, warranty, service levels, credit terms, price protection, and termination/renewal conditions.
   • Identify opportunities for annual savings, volume discounts, bundling, and long-term commercial arrangements.

4. Procurement Operations – PR to PO

   • Manage the complete PR-to-PO procurement cycle for assigned IT categories.
   • Validate procurement requirements, specifications, quantities, budgets, and Coordinate with stakeholders for timely PR creation, approvals, RFQ, commercial evaluation, and PO release.
   • Ensure POs are released with accurate commercial, technical, delivery, warranty, and contractual terms.
   • Coordinate with Finance for invoice and payment-related issues.
   • Maintain accurate procurement documentation and ensure transaction records are audit-ready.

5. Contract & Compliance Management

   • Coordinate with Legal, Finance, Information Security and Compliance teams protection, information security, SLA, warranty, liability, termination, audit rights, and business continuity, as applicable.
   • Track contract expiry, renewal, notice periods, price escalation clauses, and other key contractual milestones.
   • Ensure procurement activities are conducted in accordance with company procurement policies, approval matrices, and internal controls.
   • Support internal and external audits by maintaining complete procurement documentation.

6. Cost Optimization & Procurement Analytics

   • Track IT procurement spend and identify opportunities for cost reduction and value creation.
   • Analyze historical pricing, vendor-wise spend, category-wise spend, and renewal trends.
   • Develop procurement dashboards and MIS reports for management review.
   • Support annual budgeting and forecasting for IT procurement categories.
   • Identify opportunities for consolidation of vendors, licenses, and purchase volumes.
   • Monitor savings achieved through negotiations, benchmarking, alternate sourcing, and contract optimization.

5–7 years of relevant procurement experience, preferably with exposure to IT Hardware and Software procurement.

Experience in a technology-driven organization, fintech, BFSI, e-commerce, telecom, or similar industry will be preferred.

Strong understanding of IT Hardware and Software procurement.

Good knowledge of IT product categories, software licensing, SaaS models and technology procurement processes.

Strong commercial negotiation and vendor management skills.

Good analytical and cost-comparison capabilities.

Ability to evaluate TCO and commercial proposals.

Good understanding of contracts, commercial terms, SLAs, warranties and licensing agreements.

Strong stakeholder management and communication skills.

Good working knowledge of MS Excel, PowerPoint and Word.

Experience with ERP/Procurement tools and PR-to-PO workflows.

Strong attention to detail and documentation discipline.

Ability to manage multiple procurement projects and renewals simultaneously.

Result-oriented approach with focus on cost optimization, compliance, and

Preferred Candidate Profile

The ideal candidate should be a commercially strong IT procurement professional who can independently manage procurement assignments from requirement understanding through sourcing, negotiation, PO/contract execution, and vendor performance monitoring. The candidate should be comfortable working with both technical stakeholders and senior business stakeholders and should have a strong focus on cost optimization, process compliance, and risk management.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.