Import Officer

Balaji Malts; Bengaluru; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Balaji Malts in Bengaluru is seeking an experienced Import/Logistics Manager to oversee import planning, vessel nominations, LC issuance, and documentation, ensuring compliance and timely shipments.

You will coordinate with CHA, Shipping Agents, and Finance, monitor demurrage and freight costs, and maintain vessel files, while ensuring payments in USD where applicable and adherence to DGFT and RBI regulations.

Qualifications

• Strong knowledge of import procedures and documentation used in international trade.
• Good understanding of customs clearance and shipping processes.
• Knowledge of letters of credit (LC) and import payment procedures.
• Strong coordination and communication skills across departments.
• Good analytical and problem-solving abilities.
• Proficiency in MS Excel, ERP/SAP, and MS Office.
• Ability to manage multiple shipments and deadlines simultaneously.

Responsibilities

• Finalizing import plans based on inventory and sales requirements and arranging vessel nominations.
• Review and comment on contracts; issue Documentary/Shipping Instructions to suppliers.
• Handle import documentation, check and amend as needed.
• Monitor and verify LC issuance and ensure USD payments where applicable.
• Coordinate with Finance for invoicing and payments; manage costs and demurrage claims.
• Monitor vessel progress and maintain vessel files; ensure timely berthing with CHA/Agent.
• Prepare short claims, LOI/Bank Guarantee if required; maintain compliance with DGFT, Customs, RBI, FEMA.
• Establish/maintain relationships with local and international clients regarding shipments.

Skills

Import procedures

Customs clearance

LC & payments

Coordination & communication

Analytics & problem-solving

MS Excel & ERP/SAP

Shipment management

Tools

ERP/SAP

Job description

• Finalizing Import plan based on the inventory and sales requirement and arranging vessel nominations for import of Coal as per the plan.


• Review and comment on contracts


• Issuing Documentary/Shipping Instructions to suppliers.


• Handling import documentation including thorough checking and arranging amendments to documents wherever necessary.


• Checking freight calculations against C/P and arranging freight certificate from suppliers.


• Checking and proper execution of LC issuance as per the draft received from the import supplier and coordination to get it issued from the banking team.


• Issuance of LCs: Ensure timely issuance of Letters of Credit for all purchase and sales contracts. Monitor and ensure timely payments for each contract as per LC terms. Eliminate any tolerance for discrepancies in LC terms to ensure full compliance. Ensure LC payments are made in US Dollars (USD) for each cargo.


• Liaise/Coordinate with Finance, providing them with accurate and timely data needed for invoicing of and payment of cargoes.


• Monitoring and advising finance desk all costs related with each shipment. Ensuring all claims to third parties are correctly documented and presented.


• Monitoring progress of the vessels during voyages and keeping the other departments well informed about the status of vessels and maintaining vessel files.


• Proper execution with CHA/Agent for vessel get berth on time without any demurrage


• Establishing or maintaining good working relationships with local and international clients on a regular basis regarding shipment activities.


• Coordinating with CHA and Shipping Agents for timely filing of documents & ensuring adherence to customs clearance procedures as set up by the relevant authorities


• Preparation of short claims, Letter of Indemnity (LOI)/Bank Guarantee (if required), Interest claims, trade confirmations, claims for shipment extension etc.


• Collecting information for trading opportunities, maintaining respective MIS accordingly and providing support to the trader.


• Checking computation of demurrage and ensuring that the claim submitted within the timeframe.


• Also responsible for handling brokerage business of the firm and ensuring smoothly completion of shipment.


• Ensure compliance with DGFT, Customs, RBI, FEMA, and other applicable import regulations.

Required Skills

• Strong knowledge of import procedures and documentation.


• Good understanding of customs clearance and shipping processes.


• Knowledge of LC and import payment procedures.


• Strong coordination and communication skills.


• Good analytical and problem-solving abilities.


• Proficiency in MS Excel, ERP/SAP, and MS Office.


• Ability to manage multiple shipments and deadlines simultaneously.

Preferred Experience

Experience in coal, minerals, commodities, shipping, or bulk cargo imports will be an added advantage.