Import-Export Executive

Sorbe Biotechnology (India) Pvt. Ltd; Thane; On-site; INR 350,000 - 500,000; Full time

Job summary

Sorbe Biotechnology (India) Pvt. Ltd. in Thane seeks an Import-Export Executive to manage export and domestic logistics, documentation, and customer updates.

You will prepare export documents, negotiate freight quotes, coordinate with production, track shipments, and ensure on-time delivery while staying compliant with import-export rules. Strong communication and MS Office proficiency are essential.

Qualifications

• Bachelor’s degree in Business, Supply Chain Management or related field.
• Experience in import-export operations and documentation.
• Strong understanding of shipping and customs procedures.
• Proficiency in MS Office (Excel, Word, Outlook).
• Excellent communication and negotiation skills.
• Strong organizational and multitasking abilities.
• Attention to detail and time-sensitive task management.

Responsibilities

• Prepare and manage export documentation (invoices, packing lists, certificates of origin).
• Request and negotiate shipping quotes to optimize costs and delivery times.
• Coordinate with production to ensure timely dispatch and shipment of materials.
• Oversee domestic logistics and internal shipments documentation.
• Track shipments and ensure on-time delivery domestically and internationally.
• Update customers regarding orders, schedules and dispatch statuses.
• Resolve issues related to logistics, customs clearance, or delays.
• Maintain records of shipments, quotes and customer interactions for audits.
• Stay updated on import-export regulations, tariffs, and documentation requirements.
• Collaborate with production, sales and logistics to streamline operations.

Skills

Import-Export operations

Documentation

MS Office Suite (Excel, Word, Outlook)

Communication skills

Negotiation skills

Organisation & multitasking

Attention to detail

Education

Bachelor’s degree in Business, Supply Chain Management, or related field

Tools

ERP systems

Job description

Job Description

We seek a highly organized and detail-oriented Import-Export Executive to join our team. The ideal candidate will handle export and domestic logistics, documentation, and shipping activities. This role involves requesting and negotiating freight rates, ensuring timely dispatch and delivery of materials, and coordinating with production teams. The Import-Export Executive will also communicate with customers, updating them on order and dispatch statuses.

Key Responsibilities

• Prepare and manage all export documentation, including invoices, packing lists, certificates of origin, and other necessary paperwork.


• Request and negotiate shipping quotes with freight forwarders and logistics providers to optimize costs and delivery times.


• Coordinate with the production team to ensure timely dispatch and shipment of materials.


• Oversee domestic logistics and ensure proper documentation for internal shipments.


• Track shipments and ensure on-time delivery to customers, both domestically and internationally.


• Address and update customers regarding their orders, shipping schedules, and dispatch statuses.


• Resolve issues related to logistics, customs clearance, or delays in shipment.


• Maintain records of shipments, quotes, and customer interactions for audit and reporting purposes.


• Stay updated on import-export regulations, tariffs, and documentation requirements.


• Collaborate with various teams, including production, sales, and logistics, to streamline operations.

Requirements

• Bachelor’s degree in Business, Supply Chain Management, or a related field.


• Proven experience in import-export operations and documentation.


• Strong understanding of shipping and customs procedures.


• Proficiency in MS Office Suite (Excel, Word, Outlook).


• Excellent communication and negotiation skills.


• Strong organizational and multitasking abilities.


• Attention to detail and ability to handle time-sensitive tasks efficiently.

Preferred Skills

• Familiarity with ERP systems or logistics software.


• Knowledge of international trade regulations and Incoterms.


• Experience working with freight forwarders and customs brokers.