HVAC Vendor Management Specialist

Affordable Infrastructure And Housing Projects; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

Affordable Infrastructure And Housing Projects is seeking an HVAC vendor coordinator with experience handling AC/HVAC vendors, a solid understanding of air conditioning systems, maintenance, and servicing. You will manage vendor coordination, quotations, service scheduling, and ensure timely resolution of AC issues across multiple facilities.

The ideal candidate will have 5–7 years of relevant experience, be adept at evaluating quotations, negotiating prices, and managing AMCs, with strong

Qualifications

• Diploma or degree in Mechanical Engineering, HVAC or a related field.
• Minimum 5 to 7 years of experience.
• Experience dealing with AC/HVAC vendors and service providers.
• Basic technical understanding of air conditioning systems.
• Knowledge of quotations, AMC contracts, negotiation, and vendor coordination.
• Good communication, coordination and documentation skills.

Responsibilities

• Coordinate with AC/HVAC vendors for installation, maintenance, servicing, and repairs.
• Obtain and compare vendor quotations, negotiate pricing, and support cost control.
• Manage Annual Maintenance Contracts (AMCs) for air conditioning equipment.
• Understand basic AC systems, including split ACs, VRF/VRV systems, chillers, and central air conditioning.
• Coordinate preventive maintenance and breakdown-related service calls.
• Monitor vendor performance, service quality, and response times.
• Maintain records of service reports, quotations, invoices, and maintenance schedules.
• Coordinate with facility management, procurement, and operations teams.
• Ensure vendors follow site safety standards and agreed service timelines.

Skills

Vendor coordination

Negotiation

Documentation

Communication

AMC contracts

Education

Diploma/degree in Mechanical Engg./HVAC

Job description

Job Summary

We are looking for a professional with experience in handling HVAC/AC vendors and a sound understanding of air conditioning systems, maintenance, and servicing. The candidate will be responsible for vendor coordination, quotation management, service scheduling, and ensuring timely resolution of AC-related issues across facilities.

Key Responsibilities

• Coordinate with AC/HVAC vendors for installation, maintenance, servicing, and repairs.
• Obtain and compare vendor quotations, negotiate pricing, and support cost control.
• Manage Annual Maintenance Contracts (AMCs) for air conditioning equipment.
• Understand basic AC systems, including split ACs, VRF/VRV systems, chillers, and central air conditioning.
• Coordinate preventive maintenance and breakdown-related service calls.
• Monitor vendor performance, service quality, and response times.
• Maintain records of service reports, quotations, invoices, and maintenance schedules.
• Coordinate with facility management, procurement, and operations teams.
• Ensure vendors follow site safety standards and agreed service timelines.

Required Qualifications and Skills

• Diploma or degree in Mechanical Engineering, HVAC or a related field is preferred.
• Minimum 5 to 7 years
• Experience dealing with AC/HVAC vendors and service providers.
• Basic technical understanding of air conditioning systems.
• Knowledge of quotations, AMC contracts, negotiation, and vendor coordination.
• Good communication, coordination and documentation skills.