HSEQ & Vetting Executive

NauticFleet; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

NauticFleet is seeking an HSEQ Executive to coordinate and maintain documents, schedules, and generate reports for the HSEQ Department. The role focuses on accuracy, timely data entry, and proactive record keeping across SIRE, audits, and incidents.

You will liaison with fleet cells, vetting partners, and auditors to ensure smooth inspections, proper documentation, and up-to-date MOC and publication inventories. Strong organizational skills are essential.

Qualifications

• Coordinate and maintain HSEQ documents and schedules.
• Enter SIRE inspection details into Q88.
• Create incident reports in internal systems.
• Maintain up-to-date inventory of office publications.
• Update audit and incident reports in systems.
• Collate data for management reviews and QA metrics.

Responsibilities

• Assist in maintaining vetting schedule for all fleet vessels.
• Liaise with fleet cells, vetting company, agents, and vessels.
• Upload vetting replies into the SIRE database.
• Maintain the schedule to track follow-up comments in the SIRE portal.
• Consolidate records of vetting observations for internal sharing.
• Maintain MOC register up to date.
• Maintain up to date inventory of office publications.
• Liaise with suppliers for initial subscription of new build / takeover vessels.
• Updating internal and external audit reports.
• Classifying and categorizing corrective actions from external audits.
• Collecting data for VDR audits and update reports in NS Enterprise.
• Maintain records of audits and collate data for management reviews.
• Monitor QA data and confirm updates.
• Review NCs from external audits, PSC reports, safety inspection reports.
• Coordinate with vessel, auditors, and fleet cell for travel arrangements.
• Design and develop training materials.
• Support in review of HSE documents like meeting notes, JSAs, Permit to Work, etc.
• Any tasks assigned by the line manager to achieve targets.

Skills

Documentation

SIRE data entry

Audit coordination

Incident reporting

Stakeholder liaison

Training material design

Tools

Q88 system

SIRE database

NS Enterprise

Job description

The HSEQ Executive is responsible to coordinate and maintain documents, schedules, and generate reports required by the HSEQ Department.

The HSEQ Executive is accountable for:

• Entering SIRE inspection details in Q88
• Creating incident reports in the internal system
• Maintaining up to date inventory of office publications
• Updating reports related to audits in the system
• Updating reports related to incidents in the system
• Collating data for management review

KPIs

• Timely entries of SIRE, Incident, MOC data.
• Timely pulling of reports required by the HSEQ Department
• Timely completion of Audits as per audit planner

Tasks

• Assist in maintaining vetting schedule for all the fleet vessels
• Liaise with fleet cells, vetting company, agents, and vessel to arrange smooth inspection
• Assist in uploading the vetting replies in the SIRE database
• Maintain the schedule to track the follow up comments to post in the SIRE portal
• Consolidate records of all vetting observations to share internally
• Maintain MOC register up to date
• Maintain up to date inventory of office publications
• Liaise with suppliers for the initial subscription of new build / takeover vessels
• Updating internal audit reports
• Updating external audit reports
• Classifying and categorizing corrective actions derived from External Audits
• Collecting data for VDR audits and update reports in NS Enterprise
• Maintain records of audits
• Collating data for management reviews
• Monitor QA related data and confirm they are updated
• Review NCs from external audits, PSC reports, technical/ safety inspection reports
• Coordinating with vessel, auditors, and fleet cell for travel arrangements
• Design and develop training materials
• Support in review of work-related documents like HSE Meeting, JSAs, Permit to Work, Daily Work Plan meeting Unsafe conditions etc.,
• Any tasks assigned by the line manager to enable achieve targets set