HR Specialist, Payroll and Benefits

Guidant Measurement; Mumbai; On-site; INR 700,000 - 900,000; Full time

Job summary

Guidant Measurement (Exactura Measurement India Pvt. Ltd.) in Mumbai invites an experienced Human Resources Specialist, Payroll & Benefits, to support payroll, benefits, compliance, onboarding, and recruitment coordination for the India Center of Excellence.

The role partners with global HR, finance, payroll providers, and vendors to deliver accurate payroll, competitive benefits, and a positive employee experience while ensuring adherence to local regulations.

Qualifications

• 5+ years of progressive HR experience.
• Experience administering payroll in India.
• Experience with third-party payroll providers.
• Experience managing employee benefits programs.
• Experience supporting HR operations in multinational or matrixed org.
• Basic recruiting and talent acquisition coordination experience.

Responsibilities

• Administer monthly payroll processing for India employees via external providers.
• Review payroll inputs and reconcile discrepancies.
• Validate payroll reports and coordinate with vendors and finance.
• Support payroll audits, reporting, and inquiries.
• Maintain payroll records per policies and regulatory requirements.
• Coordinate employee benefits enrollments, renewals, and claims support.
• Educate employees on benefits and monitor utilization.
• Support onboarding and offboarding, HR communications, and document preparation.
• Assist with HR reporting, audits, and workforce data analysis.
• Support recruitment activities and candidate communications.
• Provide employee support and resolve inquiries with discretion.
• Collaborate with regional and global HR teams.

Skills

Payroll administration

Benefits administration

HR operations

Recruitment coordination

HRIS

Excel

English communication

Education

Bachelor's degree in HR / Business Admin

Tools

ADP payroll systems

Payroll software

HRIS

Job description

Guidant Measurement (legal entity Exactura Measurement India Pvt. Ltd. )

Delivers high-accuracy measurement solutions for the global energy industry. Built on the legacy of trusted brands Smith Meter®, INVALCO®, and Sening®, our technologies support custody transfer, terminal automation, and fluid measurement across production, transportation, and storage operations.

From flow meters and electronic measurement platforms to integrated terminal systems, Guidant solutions help customers operate safely, efficiently, and with confidence in the accuracy of every transaction.

With a global network of engineering, manufacturing, and service expertise, Guidant partners with operators around the world to solve complex measurement challenges and support the evolving energy landscape.

Key Responsibilities We Will Trust You With:

The Human Resources Specialist, Payroll & Benefits position is responsible for supporting all day-to-day HR operations for approximately 30+ employees within the company's India Center of Excellence (COE). This position serves as the primary local HR resource, managing payroll administration, employee benefits, HR compliance, employee support, onboarding, and recruitment coordination.

The India COE primarily consists of Finance & Accounting professionals and Tender/Proposal Engineering employees who support a multinational organization. The successful candidate will work independently with limited supervision while partnering closely with global HR, finance, payroll providers, benefits vendors, and business leaders to ensure an exceptional employee experience and compliance with local employment regulations.

Payroll Administration

• Administer and coordinate monthly payroll processing for India employees through external payroll providers.
• Review payroll inputs including new hires, employee changes, leave records, incentive payments, and statutory deductions.
• Validate payroll reports for accuracy and reconcile discrepancies before payroll submission.
• Partner with payroll vendors and finance teams to ensure timely and accurate payroll processing.
• Support payroll audits, reporting requirements, and employee payroll inquiries.
• Maintain employee payroll records and documentation in accordance with company policies and regulatory requirements.

Benefits Administration

• Serve as the primary point of contact for employee benefits programs.
• Coordinate with insurance carriers, benefits brokers, and third-party vendors regarding enrollment, renewals, employee changes, and claims support.
• Administer employee benefits including medical insurance, life insurance, retirement programs, and wellness initiatives.
• Support annual benefits reviews and renewal activities.
• Educate employees on available benefit programs and resolve routine benefits-related questions.
• Monitor benefits utilization and provide data and recommendations to HR leadership.

Human Resources Operations

• Maintain accurate employee records and HR information systems.
• Support onboarding and offboarding activities, including documentation, orientation, system access coordination, and exit processes.
• Prepare employment letters, HR documents, and required employee communications.
• Support performance management, engagement initiatives, and employee relations activities.
• Ensure compliance with Indian labor laws, statutory requirements, and company policies.
• Assist with HR reporting, audits, and workforce data analysis.

Talent Acquisition Support

• Support front-end recruitment activities for India-based positions.
• Partner with hiring managers to schedule interviews and coordinate candidate communications.
• Manage job postings through recruitment platforms and company systems.
• Screen resumes and conduct initial candidate assessments for selected positions.
• Coordinate offer documentation and pre-employment activities.
• Support onboarding activities for new hires to ensure a seamless employee experience.

Employee Support

• Respond to employee inquiries related to payroll, benefits, HR policies, and employment matters.
• Build positive relationships with employees and managers across the India COE.
• Promote a professional, customer-service-oriented HR experience.
• Escalate complex employee issues appropriately while maintaining confidentiality.

Other

• Support the global HR team in general HR projects, initiatives and general employee support.
• Provide general HR support to Middle East managers and employees as needed.

Your Areas of Knowledge and Expertise that matter most for this role:

Education

• Bachelor's degree in Human Resources, Business Administration, Commerce, or a related field.
• HR certifications are considered an advantage.

Experience

• 5 plus years of progressive Human Resources experience.
• Demonstrated experience administering payroll in India.
• Experience working with third-party payroll providers; ADP experience preferred but not required.
• Experience managing employee benefits programs and working with benefits brokers, insurance providers, and external vendors.
• Experience supporting HR operations in a multinational or matrixed organization preferred.
• Basic recruiting and talent acquisition coordination experience required.

Knowledge & Skills

• Strong understanding of India payroll practices, statutory compliance, PF, ESIC, gratuity, and applicable labor regulations.
• Knowledge of HR processes including onboarding, employee records management, benefits administration, and employee relations.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage sensitive and confidential information with discretion.
• Excellent verbal and written communication skills in English.
• Strong Microsoft Office skills, particularly Excel.
• Experience with HRIS and payroll systems.
• Ability to work independently, prioritize multiple responsibilities, and meet deadlines in a fast-paced environment.
• Strong problem-solving and customer service orientation.

Preferred Qualifications

• Experience with ADP payroll systems.
• Experience supporting a Center of Excellence or shared services environment.
• Exposure to global HR practices and collaboration with regional or corporate HR teams.
• Experience supporting professional services, finance, accounting, engineering, or technical employee populations.

Success Factors - The successful candidate will be:

• Self-directed and capable of managing daily HR operations with limited supervision.
• Detail-oriented and highly accurate in payroll and benefits administration.
• Responsive and service-focused when supporting employees and managers.
• Comfortable working with local and global stakeholders across functions.
• Able to balance operational excellence, compliance requirements, and employee experience.

Key Interactions

Key Internal Interactions

• India Employees for payroll, benefits, onboarding, HR policy guidance, and employee support.
• India Managers and Team Leaders regarding recruitment, onboarding, performance support, employee relations matters, attendance, support in organizational changes.
• Regional and Global Human Resources Teams to ensure alignment with global HR policies, programs, processes, and reporting requirements.
• Finance and Accounting Teams for payroll validation, employee compensation changes, accruals, reconciliations, and statutory compliance.
• Global Talent Acquisition Team to coordinate recruitment activities, candidate movement, and hiring processes.
• IT and Operations Teams to support onboarding, offboarding, and employee system access requirements.
• Business Leaders and Functional Management to support workforce planning, employee engagement, compliance, and local HR initiatives.

Key External Interactions

• Payroll Service Providers to coordinate accurate and timely payroll processing.
• Benefits Brokers and Insurance Providers for medical, life insurance, and employee benefit program administration.
• Statutory and Government Agencies related to Provident Fund (PF), Employee State Insurance (ESI), gratuity, labor compliance, and other regulatory requirements.
• Recruitment Agencies and Job Board Providers to support sourcing and hiring activities for India-based positions.
• Background Verification Vendors for pre-employment screening and onboarding support.
• External Auditors and Compliance Partners as needed for payroll, benefits, and employment compliance reviews.

A positive and collaborative office environment where open communication is encouraged, fostering a supportive team atmosphere with opportunities for professional development.

General physical conditions include working in a temperature-controlled office environment with good air quality, adequate lighting and low level of noise.

Physical Demands

Combination office environment and travel required. Frequent sitting. Daily personal computer usage, frequent use of mobile phone. Some air travel may be required which is generally domestic travel.