HR Operations & Administration Executive

Whereuelevate; Greater Noida; On-site; INR 300,000 - 500,000; Full time

Benefits offered by this job

Direct exposure to leadership

Dynamic startup environment with growth opportunities

Job summary

Whereuelevate is seeking an HR Operations & Administration Executive to establish and manage day-to-day HR functions for our new office in Greater Noida. The role involves overseeing office setup, managing maintenance and ensuring a seamless employee experience.

Candidates should be proactive graduates in HR or Business Administration, with strong coordination skills. This position offers significant exposure to leadership and a dynamic startup environment, contributing to the foundational HR processes.

Qualifications

• Graduate in Human Resources or Business Administration.
• Freshers can apply.

Responsibilities

• Coordinate office setup with contractors and vendors.
• Manage day-to-day office operations and employee onboarding.
• Oversee office maintenance and support HR operations.

Skills

HR Operations

Administration

Documentation

Procurement

Onboarding

Coordination

Communication

Execution

Education

Graduate in Human Resources, Business Administration, Management, or related discipline

Job description

HR Operations & Administration Executive

Ascenra

2 applied

Job Description

Role Overview

We are looking for a proactive, organized, and execution-oriented HR Operations & Administration Executive to support the establishment of our new office and manage day-to-day HR and administrative operations thereafter.

This role combines workplace administration, facility management, employee onboarding, HR operations support, vendor coordination, and office management. The ideal candidate will be comfortable taking ownership, building processes from the ground up, and ensuring a seamless employee experience in a fast-paced startup environment.

Eligibility Criteria

• Graduate in Human Resources, Business Administration, Management, or a related discipline.
• Freshers can apply.

Key Responsibilities

Office Setup & Infrastructure Management

• Coordinate with interior contractors, vendors, and service providers to ensure timely completion of office setup.
• Monitor project timelines, track progress, and proactively elevate delays or operational risks.
• Coordinate procurement and installation of furniture, office equipment, utilities, and workplace infrastructure.
• Ensure readiness of essential services including internet connectivity, electricity, water supply, security, and access systems.
• Conduct regular site visits and provide status updates to leadership.
• Support workspace planning, seating arrangements, meeting room readiness, and employee facilities.

Office Administration & Facility Operations

• Manage day‑to‑day office operations and ensure smooth functioning of workplace facilities.
• Oversee office maintenance, housekeeping, security personnel, and support staff.
• Manage inventory of stationery, pantry supplies, office assets, and consumables.
• Coordinate vendor relationships, service contracts, repairs, and maintenance activities.
• Ensure workplace cleanliness, safety, and employee comfort.
• Monitor office expenses related to administration, facilities, and vendor services.

HR Operations & Employee Lifecycle Support

• Coordinate interview scheduling and candidate logistics for virtual and in‑person interviews.
• Support onboarding processes including documentation, employee records, workstation setup, ID cards, and access management.
• Maintain and update employee records, HR documentation, and administrative files.
• Assist in attendance tracking, leave management, and employee data administration.
• Serve as the primary point of contact for employee office‑related and administrative requests.
• Support employee engagement initiatives, office events, and workplace activities.
• Manage relationships with contractors, facility management partners, and service providers.
• Ensure timely delivery of services and adherence to agreed service standards.
• Maintain records of contracts, invoices, vendor documentation, and operational expenses.
• Coordinate with internal teams to resolve administrative and facility‑related issues efficiently.

We are looking for someone who:

• Highly proactive and self‑driven; takes initiative without constant supervision.
• Strong coordination and follow‑up skills.
• Comfortable working in a startup environment with evolving responsibilities.
• Good communication and organizational abilities.
• Basic understanding of office administration or facility management is a plus.

Why Join Ascenra?

• Opportunity to build foundational HR and administrative processes from the ground up.
• Direct exposure to leadership and strategic decision‑making.
• High ownership and cross‑functional responsibilities.
• Dynamic startup environment with significant learning and growth opportunities.
• Chance to contribute to building a strong workplace culture and employee experience from day one.

Skills required

Mandatory skills

HR Operations

Administration

Documentation

Procurement

Onboarding

Coordination

communication

execution

All available locations

Greater Noida

About Ascenra Technologies Private Limited

Ascenra Technologies Private Limited is a technology company focused on building essential digital systems that enable organizations and individuals to grow with clarity, discipline, and long‑term reliability. We believe meaningful progress is not driven by hype or speed alone, but by thoughtfully designed systems that are secure, scalable, and built to last. At Ascenra, we work at the system level to simplify complexity, strengthen governance, and create digital infrastructure that helps businesses operate more effectively. Our approach combines rigor, craftsmanship, and accountability, with a strong emphasis on outcomes that matter—such as time saved, risk reduced, capability improved, and confidence restored. We are committed to building intelligent, dependable, and future‑ready solutions that support sustainable growth across organizations and industries. Our mission is to remove friction from modern digital complexity so people and businesses can focus on the work that truly matters.