HR Manager - Operations & Payroll

JUSTO; Mumbai; In loco; INR 1.200.000 - 1.800.000; Tempo pieno

Descrizione del lavoro

Justo Realfintech Private Limited, Mumbai, seeks an experienced Manager – HR Operations & Payroll to oversee end-to-end payroll, HR operations and statutory compliance. You will drive employee lifecycle activities, manage attendance and incentives, and maintain accurate HR records and MIS.

The role requires strong hands-on payroll experience, KEKA HRMS expertise, and advanced Excel skills to deliver accurate payroll processing and insightful reporting for senior management.

Competenze

• 8–10 years of experience in HR Operations & Payroll.
• Strong hands-on experience in end-to-end payroll and statutory compliance.
• Knowledge of PF, ESIC, PT, TDS and employee taxation.
• Experience in incentives, variable pay and attendance management.
• Hands-on experience with KEKA HRMS portal.

Mansioni

• Manage end-to-end monthly payroll processing, ensuring accuracy and timely salary disbursement.
• Validate monthly payroll inputs, salary revisions, new joiners, exits, LOP, reimbursements, deductions and arrears.
• Handle full and final settlements (F&F), notice pay, leave encashment and exit-related payroll adjustments.
• Reconcile payroll data and resolve salary discrepancies.
• Coordinate with Finance and Accounts for payroll processing, salary disbursement and accounting reconciliation.
• Maintain payroll records, salary registers and employee compensation data.
• Manage complete employee lifecycle activities, including onboarding, documentation, confirmation, transfers, promotions, salary revisions and employee exits.
• Ensure employee records, personal files and HR documentation are accurate and updated.
• Manage employee letters, HR documentation, employment certificates and other HR-related communication.
• Maintain accurate employee databases and manpower records across locations.
• Ensure compliance with applicable statutory requirements, including PF, ESIC, Professional Tax, Labour Welfare Fund, TDS and other labour laws.
• Coordinate monthly and annual statutory filings, challans, returns and reconciliations.
• Manage employee investment declarations, proof submissions and tax-related payroll calculations.
• Handle Form 16, TDS calculations and employee tax queries.
• Coordinate with statutory auditors, consultants and government authorities whenever required.
• Maintain compliance records and ensure timely completion of statutory obligations.
• Manage end-to-end calculation, validation and processing of employee incentives, performance-linked pay and variable compensation.
• Validate incentive eligibility, achievement data, payout calculations and approvals in coordination with Business Heads.
• Maintain incentive MIS, payout trackers and reconciliation reports.
• Monitor employee attendance, shift schedules, leave balances, weekly offs, late marks and loss of pay.
• Ensure accurate attendance inputs for monthly payroll processing.
• Coordinate with respective departments and reporting managers for attendance regularization and discrepancies.
• Ensure timely closure of attendance inputs before monthly payroll processing.
• Act as the primary point of contact for employee queries related to payroll, taxation, attendance, leave, incentives, HR policies and HRMS.
• Handle employee grievances and operational escalations professionally.
• Ensure effective communication of HR policies, processes and employee-related updates.
• Maintain query trackers and monitor resolution timelines.
• Prepare and publish monthly HR MIS covering payroll, attendance, manpower, attrition, employee movements and statutory compliance.
• Develop advanced Excel-based reports, dashboards and trackers.
• Perform data analysis, reconciliation and validation to ensure accuracy.
• Prepare periodic reports for HR leadership and senior management.

Conoscenze

Payroll management

HR operations

Advanced Excel

Analytical skills

Communication

Attention to detail

Confidential data handling

Formazione

Bachelor's degree in Commerce/Management

MBA / PGDM in HR

Strumenti

KEKA HRMS portal

Descrizione del lavoro

The Manager – HR Operations & Payroll will be responsible for managing the end-to-end HR operations, payroll processing, statutory compliance, employee compensation, attendance management, incentives and variable pay administration.

The role requires strong hands-on experience in payroll management, HRMS administration (KEKA), employee lifecycle management, statutory compliances, taxation and advanced Excel.

Key Responsibilities

1. Payroll Management

• Manage end-to-end monthly payroll processing, ensuring accuracy and timely salary disbursement.
• Validate monthly payroll inputs, salary revisions, new joiners, exits, LOP, reimbursements, deductions and arrears.
• Handle full and final settlements (F&F), notice pay, leave encashment and exit-related payroll adjustments.
• Reconcile payroll data and resolve salary discrepancies.
• Coordinate with Finance and Accounts for payroll processing, salary disbursement and accounting reconciliation.
• Maintain payroll records, salary registers and employee compensation data.

2. HR Operations & Employee Lifecycle Management

• Manage complete employee lifecycle activities, including onboarding, documentation, confirmation, transfers, promotions, salary revisions and employee exits.
• Ensure employee records, personal files and HR documentation are accurate and updated.
• Manage employee letters, HR documentation, employment certificates and other HR-related communication.
• Maintain accurate employee databases and manpower records across locations.

3. Statutory Compliance & Taxation

• Ensure compliance with applicable statutory requirements, including PF, ESIC, Professional Tax, Labour Welfare Fund, TDS and other applicable labour laws.
• Coordinate monthly and annual statutory filings, challans, returns and reconciliations.
• Manage employee investment declarations, proof submissions and tax-related payroll calculations.
• Handle Form 16, TDS calculations and employee tax queries.
• Coordinate with statutory auditors, consultants and government authorities whenever required.
• Maintain compliance records and ensure timely completion of statutory obligations.

4. Incentive & Variable Pay Management

• Manage end-to-end calculation, validation and processing of employee incentives, performance-linked pay and variable compensation.
• Validate incentive eligibility, achievement data, payout calculations and approvals in coordination with Business Heads.
• Maintain incentive MIS, payout trackers and reconciliation reports.

5. Attendance & Leave Management

• Monitor employee attendance, shift schedules, leave balances, weekly offs, late marks and loss of pay.
• Ensure accurate attendance inputs for monthly payroll processing.
• Coordinate with respective departments and reporting managers for attendance regularization and discrepancies.
• Ensure timely closure of attendance inputs before monthly payroll processing.

6. Employee Helpdesk

• Act as the primary point of contact for employee queries related to payroll, taxation, attendance, leave, incentives, HR policies and HRMS.
• Handle employee grievances and operational escalations professionally.
• Ensure effective communication of HR policies, processes and employee-related updates.
• Maintain query trackers and monitor resolution timelines.

7. MIS, Reporting & Process Improvement

• Prepare and publish monthly HR MIS covering payroll, attendance, manpower, attrition, employee movements and statutory compliance.
• Develop advanced Excel-based reports, dashboards and trackers.
• Perform data analysis, reconciliation and validation to ensure accuracy.
• Prepare periodic reports for HR leadership and senior management.

Educational, Experience & Professional Qualifications

Education:

• Bachelor's degree in Commerce, Management or a related discipline.
• MBA / PGDM in HR or equivalent qualification.

Experience:

• 8–10 years of experience in HR Operations & Payroll.
• Strong hands-on experience in end-to-end payroll and statutory compliance.
• Good knowledge of PF, ESIC, PT, TDS and employee taxation.
• Experience in incentive, variable pay and attendance management.
• Mandatory: Hands-on experience with KEKA HRMS portal.

Technical Skills:

• Advanced MS Excel (Pivot Tables, VLOOKUP, XLOOKUP, IF, SUMIFS and MIS dashboards).
• Strong knowledge of payroll systems, HRMS and reporting.
• Strong analytical and numerical skills.
• High attention to detail and accuracy.
• Good communication, coordination and employee query-handling skills.
• Ability to manage confidential employee data.