Hiring For HRBP

Vinove Software; Dadri; On-site; INR 450,000 - 750,000; Full time

Job summary

Vinove Software is seeking a detail-oriented HR Operations Executive to manage day-to-day HR operations, employee lifecycle processes, HR compliance, documentation, HRMS administration, attendance management, and policy implementation.

The role requires strong coordination, process discipline, and the ability to ensure seamless HR service delivery across the organization. Experience with Keka HRMS and IT services environment is preferred.

Qualifications

• MBA / PGDM in HR or related discipline.
• Graduation with relevant HR Operations experience.

Responsibilities

• Manage end-to-end employee lifecycle activities including onboarding, confirmations, transfers, promotions, and separations.
• Conduct joining formalities and onboarding documentation.
• Coordinate induction and orientation programs for new employees.
• Manage employee exits, clearance processes, and issuance of relieving documents.
• Maintain employee records and HR documentation with accuracy and confidentiality.
• Manage employee data within HRMS (Keka or equivalent).
• Ensure timely updates of employee information, reporting structures, and organizational changes.
• Generate and maintain HR reports and dashboards.
• Monitor attendance, leave records, and regularization requests.
• Perform daily attendance audits and coordinate with employees/managers for discrepancies.
• Manage leave balances and policy adherence.
• Prepare and validate monthly payroll inputs.
• Ensure timely submission and verification of payroll-related data.
• Prepare and issue employment-related letters including appointment, confirmation, promotion, salary revision, experience & relieving letters, and notices.
• Maintain employee personnel files and statutory records.
• Ensure adherence to company policies and HR processes.
• Support statutory compliance requirements and audits.
• Maintain HR trackers, SOPs, and process documentation.
• Assist in internal and external HR audits.
• Address employee queries related to attendance, leave, HR policies, benefits, and HRMS.
• Provide timely support and resolution to employee concerns.
• Facilitate employee communication and awareness initiatives.
• Generate daily, weekly, and monthly HR reports.
• Track HR operational KPIs and process compliance.
• Support HR data analysis and management reporting requirements.

Skills

HR Operations

HRMS Administration

Attendance & Leave Management

Employee Documentation

Payroll Inputs Coordination

HR Compliance

Employee Lifecycle Management

HR Reporting & Analytics

Education

MBA / PGDM in Human Resources

Graduation in any discipline with relevant HR Operations experience

Tools

Keka HRMS

Google Workspace

Microsoft Office

HR Reporting Dashboard

Job description

Role Summary

We are looking for a detail-oriented and process-driven HR Operations Executive to manage day-to-day HR operations, employee lifecycle processes, HR compliance, documentation, HRMS administration, attendance management, employee records, and policy implementation. The role requires strong coordination skills, process discipline, and the ability to ensure seamless HR service delivery across the organization.

Key Responsibilities

Employee Lifecycle Management

• Manage end-to-end employee lifecycle activities including onboarding, confirmations, transfers, promotions, and separations.
• Conduct joining formalities and ensure completion of onboarding documentation.
• Coordinate induction and orientation programs for new employees.
• Manage employee exits, clearance processes, and issuance of relieving documents.

HRMS & Employee Records Management

• Maintain employee records and HR documentation with accuracy and confidentiality.
• Manage employee data within HRMS (Keka or equivalent).
• Ensure timely updates of employee information, reporting structures, and organizational changes.
• Generate and maintain HR reports and dashboards.

Attendance & Leave Management

• Monitor attendance, leave records, and regularization requests.
• Perform daily attendance audits and coordinate with employees/managers for discrepancies.
• Manage leave balances and policy adherence.
• Maintain attendance and productivity tracking reports.

Payroll Support

• Prepare and validate monthly payroll inputs.
• Ensure timely submission and verification of payroll-related data.

Employee Documentation

• Prepare and issue employment-related letters including:
  • Appointment Letters
  • Confirmation Letters
  • Promotion Letters
  • Salary Revision Letters
  • Experience & Relieving Letters
  • Warning Notices and Disciplinary Communications
• Maintain employee personnel files and statutory records.

HR Compliance & Process Management

• Ensure adherence to company policies and HR processes.
• Support statutory compliance requirements and audits.
• Maintain HR trackers, SOPs, and process documentation.
• Assist in internal and external HR audits.

Employee Support & HR Helpdesk

• Address employee queries related to attendance, leave, HR policies, benefits, and HRMS.
• Provide timely support and resolution to employee concerns.
• Facilitate employee communication and awareness initiatives.

Reporting & Analytics

• Generate daily, weekly, and monthly HR reports.
• Track HR operational KPIs and process compliance.
• Support HR data analysis and management reporting requirements.

Required Skills & Competencies

Functional Skills

• HR Operations
• HRMS Administration (Keka preferred)
• Attendance & Leave Management
• Employee Documentation
• Payroll Inputs Coordination
• HR Compliance
• Employee Lifecycle Management
• HR Reporting & Analytics

Technical Skills

• Advanced MS Excel / Google Sheets
• HRMS Platforms (Keka preferred)
• Google Workspace / Microsoft Office
• HR Reporting & Dashboard Management

Behavioral Competencies

• Attention to Detail
• Strong Organizational Skills
• Confidentiality & Professional Ethics
• Process Orientation
• Problem Solving
• Communication & Interpersonal Skills
• Time Management
• Accountability & Ownership

Educational Qualification

• MBA / PGDM in Human Resources, Personnel Management, or related discipline.
• Graduation in any discipline with relevant HR Operations experience.

Success Metrics (KPIs)

• Attendance & Payroll Input Accuracy
• HR Documentation Accuracy & TAT
• Employee Query Resolution TAT
• HRMS Data Accuracy
• Onboarding & Exit Process Compliance
• Audit Compliance Score
• HR Process Adherence
• Reporting Accuracy & Timeliness

Preferred Experience

• Experience working in IT Services, Software Development, or Technology organizations.
• Hands-on experience with Keka HRMS.
• Exposure to payroll coordination, employee lifecycle management, and HR audits.
• Experience handling 200+ employee workforce operations.