HR Generalist

Vilas Business Solutions; Pune District; On-site; INR 400,000 - 640,000; Full time

Job summary

Vilas Business Solutions is seeking an HR Generalist / HR Operations professional to manage day-to-day HR operations in Pune. You will partner with business leaders and employees to ensure smooth HR processes and compliance.

The role emphasizes onboarding, payroll coordination, employee engagement, and policy implementation, with hands-on experience in HRMS platforms and strong communication skills.

Qualifications

• Bachelor's degree in HR, BA; MBA/PGDM in HR preferred.
• 4–7 years of experience in HR Generalist / HR Operations roles.
• Experience managing HR operations in an engineering services, IT, or corporate environment.
• Good knowledge of HR processes, employee lifecycle management, payroll coordination, and statutory compliance.
• Hands-on experience with HRMS / HRIS platforms such as ZingHR, Darwinbox, Keka, or similar tools.
• Strong communication, interpersonal, and employee relationship management skills.
• Proficiency in MS Excel, Word, and PowerPoint.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Manage end-to-end employee lifecycle activities including onboarding and separation.
• Maintain employee master data, HRIS records, and documentation.
• Coordinate monthly payroll inputs and payroll-related changes.
• Support employee engagement, grievances, and disciplinary processes.
• Assist with HR policies, PMS initiation, review coordination, and performance documentation.
• Prepare HR MIS reports and coordinate with Talent Acquisition.

Skills

HR Operations

Communication skills

MS Excel

HRIS / HRMS

Employee relations

Attention to detail

Education

Bachelors in HR/Business Admin

MBA/PGDM in HR

Tools

ZingHR

Darwinbox

Keka

Job description

The HR Generalist / HR Operations professional will manage day-to-day HR operations, employee lifecycle activities, HR policies, employee engagement, statutory compliance coordination, and employee relations. The ideal candidate should have strong HR operational knowledge, excellent communication skills, and the ability to independently manage HR activities while partnering with business leaders and employees.

Key Responsibilities1. HR Operations & Employee Lifecycle Management

• Manage end-to-end employee lifecycle activities, including onboarding, induction, employee documentation, confirmation, transfers, and separation.
• Maintain employee master data, personnel files, HRIS records, and employee documentation.
• Manage employee attendance, leave administration, and HR-related queries.
• Coordinate exit formalities, clearance processes, relieving and experience letters, and Full & Final settlements.
• Ensure timely completion of employee documentation and HR operational processes.

2. Payroll & Compensation Support

• Coordinate monthly payroll inputs, including attendance, leave, LOP, incentives, reimbursements, and other payroll-related changes.
• Work with Finance and Payroll teams to ensure accurate and timely payroll processing.
• Support compensation changes, salary revisions, promotions, and increment documentation.
• Assist with payroll reconciliation and resolution of employee salary-related queries.

3. Employee Engagement & Employee Relations

• Plan and coordinate employee engagement activities, celebrations, wellness initiatives, and employee communication.
• Address employee concerns and HR-related queries in a timely and professional manner.
• Support employee grievance handling, conflict resolution, and disciplinary processes.
• Conduct employee connect initiatives and support employee retention activities.

4. HR Policies & Performance Management

• Communicate HR policies, procedures, and employee guidelines.
• Support performance management activities, including PMS initiation, review coordination, appraisal documentation, and follow-ups.
• Coordinate probation reviews, employee confirmations, and performance-related documentation.
• Support HR process improvements and standardization across locations.

5. HR Reporting & Administration

• Prepare HR MIS reports related to headcount, attrition, attendance, employee movement, and other HR metrics.
• Maintain recruitment and employee lifecycle trackers in coordination with the Talent Acquisition team.
• Support HR audits and internal compliance reviews.
• Coordinate with IT and Administration teams for employee-related requirements.

Required Skills & Qualifications

• Bachelors degree in Human Resources, Business Administration, or a related field; MBA / PGDM in HR preferred.
• 4–7 years of experience in HR Generalist / HR Operations roles.
• Experience managing HR operations in an engineering services, IT, or corporate environment.
• Good knowledge of HR processes, employee lifecycle management, payroll coordination, and statutory compliance.
• Hands‑on experience with HRMS / HRIS platforms such as ZingHR, Darwinbox, Keka, or similar tools.
• Strong communication, interpersonal, and employee relationship management skills.
• Proficiency in MS Excel, Word, and PowerPoint.
• Ability to manage multiple priorities and work independently.

Preferred Competencies

• Strong ownership and accountability.
• Excellent coordination and follow‑up skills.
• High level of confidentiality and integrity in handling employee information.
• Employee‑centric approach with a solution‑oriented mindset.
• Ability to work in a fast‑paced, dynamic business environment.