HR Executive

OHM Energy Management Sys. Pvt. Ltd.,; Chennai District; On-site; INR 300,000 - 450,000; Full time

Job summary

OHM Energy Management Sys. Pvt. Ltd. in Chennai invites applications for a comprehensive HR administrator role. The position oversees MIS reporting, policy implementation, employee relations and statutory compliance in a dynamic workplace.

The incumbent will coordinate housekeeping, attendance, salary preparation and various allowances while acting as a bridge between staff and management. This role demands meticulous record-keeping and proactive HR policy development.

Responsibilities

• Maintain MIS and prepare Daily/Weekly/Monthly reports
• Assist with implementation of HR procedures and processes
• Handle employee grievances and provide solutions
• Ensure statutory compliances under Labour laws
• Improve employee morale and motivation
• Conduct cost–benefit analysis and implement recommendations
• Serve as liaison between employees and management
• Initiate/develop new HR policies and procedures
• IR exposure including handling unions
• Formulate welfare schemes and implement procedures
• Check, verify and maintain daily records and registers
• Maintain attendance, absenteeism and overtime records; ensure on-time salary preparation
• Prepare allowances (night shift, machine operation, maintenance, driver, travel, food)
• Coordinate housekeeping, security, pest control and contract labour planning
• Manage vehicle insurance/claims, road tax, fitness certs, repairs, fuel consumption
• Handle front office, time office, master database, courier, phone, AMC and notice board
• Manage visitor and on-duty employee hospitality, tickets, accommodation, food, vehicle arrangements
• Create usable spaces like canteen, conference, lunch, rest, dressing, locker and wash rooms
• Ensure safety measures (safety shoes, glasses, earplugs, masks) for all levels
• Ensure supply of tea, canteen items, drinking water, biscuits and cool drinks
• Coordinate guest house, uniforms, ID cards, access and visiting cards
• Track first aid, stationery, printers, toners, CUGs and settle bills
• Housekeeping on shop floor, rooms, office, canteen, roads and garden
• Handle letters, filing, copying, printing, demand drafts, postal, faxes and petty cash
• Conduct cultural activities, sports, awards and certificates

Job description

q Maintain MIS and prepare various reports viz. Daily, Weekly & Monthly review.

q Assist with Implementation of HR Procedures and Processes.

q Handling the Employee’s Grievances by providing them appropriate solutions.

q Responsible for all Statutory Compliances under various Labour Administrative Laws.

q To improve Employee Morale and Motivation level.

q Taking accountability of Cost & Benefit Analysis and Implementation.

q Working as a Communicator between Employee and Management.

q Initiation / Development any New HR Policy or Procedure.

q IR Exposure (Handling of Trade Unions/ Multi Trade Unions).

q Formulate the Welfare Schemes; Procedures and its Implementation.

q Following, Checking, Verifying Daily Record and Register.

q Maintain Attendance, Absenteeism & Overtime records along with the Preparation of Salary on time.

q Prepare Allowance such as Night Shift, Machine Operation, Maintenance, Driver, Travel and Food.

q Follow up Housekeeping, Security, Pest Control and Contract Labour Planning as well as Allocation.

q Vehicle Insurance & Claim, Pollution, Road Tax, FC, Repair & Service, Petrol/ Diesel Consumption.

q Taking care of Front Office, Time Office, Master Database, Courier, Phone, AMC and Notice Board.

q Visitors and On-Duty Employee’s Hospitality, Ticket, Accommodation, Food, Vehicle Arrangement.

q Make usable condition such as Canteen, Conference, Lunch, Rest, Dressing, Locker & Wash Rooms.

q Ensure and Arrange Safety Measures like Safety Shoe, Glass, Earplug, Mask for all level employees.

q Ensure Quantity & Quality of Tea, Canteen, Drinking Water, Biscuit and Cool Drinks.

q Arrange basis on requirement, Guest House, Uniform, Shoe, ID Card, Access and Visiting Card.

q Follow records & availability of First Aid, Stationary, Printer, Xerox, Toner, CUG and pass all bills.

q Housekeeping in Shop Floor, Rooms, Office, Canteen, Roads and Garden and other general cleaning.

q Handle corresponding Letters, Filling, Coping, Printing, Demand Draft, Postal, Fax, Petty Cash.

Conduct Cultural Activities, Sports and Games, Issuing Certificates/ Materials/ Prize.