HR Associate

University of Southampton Delhi; Gurugram District; On-site; INR 350,000 - 550,000; Full time

Job summary

The University of Southampton Delhi campus seeks an Executive – Human Resources with 1–2 years of HR experience to support HR operations and talent acquisition. The role focuses on recruiting for academic and professional services, onboarding, and employee lifecycle management under the Head of HR.

You will coordinate with global partners, maintain HR records, assist with attendance, payroll inputs, and HR policy implementation, while ensuring data confidentiality and an excellent candidate

Qualifications

• Bachelor's degree in a relevant field.
• 1–2 years of experience in supporting University HR operations.
• Experience in higher education is an advantage.
• Experience in supporting HR Operations, Talent Acquisition & Employee Engagement.
• Proficient IT skills, including MS Office.
• Proven ability to meet recruitment targets.

Responsibilities

• Manage end-to-end recruitment for academic and professional services positions.
• Draft and publish job advertisements on portals, LinkedIn, and university site.
• Source candidates via portals, social media, referrals, and networks.
• Screen resumes and prepare candidate shortlists.
• Coordinate interview scheduling with hiring managers and panels.
• Maintain recruitment trackers and applicant databases.
• Coordinate pre-employment documentation, background checks, and references.
• Support onboarding activities and generate recruitment MIS reports.

Skills

HR generalist

Talent acquisition

Employee lifecycle

Onboarding

Communication

Education

Bachelor's degree in a relevant field

Master's in HRM (Desirable)

Tools

Microsoft Office

HRIS

LinkedIn Recruiter

Job description

Job Description

HR Associate

Location: University of Southampton Delhi

Type of Contract: Permanent, Full-Time

Salary: Competitive

Overview

The University of Southampton, in partnership with Oxford International Education Group (OIEG), has successfully launched its first international campus in India, located in Gurgaon, Delhi. This initiative, developed in response to India's New Education Policy, represents a significant investment in transnational education. The campus provides Indian students with the opportunity to earn a globally recognised degree without leaving the country.

Job Purpose

We are seeking a proactive and enthusiastic Executive – Human Resources with 1–2 years of HR experience to support the Human Resources function within the University. The role will primarily focus on Talent Acquisition (60%) while also supporting HR Operations (40%). The incumbent will work closely with the Head of HR to ensure timely recruitment, smooth onboarding, employee lifecycle management, HR administration, and compliance with organizational policies.

Main Duties and Responsibilities

Talent Acquisition

• Manage end-to-end recruitment for academic and professional services positions.
• Draft and publish job advertisements on recruitment portals, LinkedIn, university website, and other sourcing channels.
• Source candidates through job portals, social media, employee referrals, and professional networks.
• Screen resumes and prepare candidate shortlists.
• Coordinate interview scheduling with hiring managers and interview panels.
• Maintain recruitment trackers and applicant databases.
• Ensure a positive candidate experience throughout the recruitment process.
• Coordinate pre-employment documentation, background verification, and reference checks.
• Prepare offer documentation and support onboarding activities.
• Generate recruitment MIS reports, dashboards, and hiring metrics.
• Support employer branding initiatives and recruitment events.
• Coordinate with external recruitment agencies where required
• Collaborate with the Global Talent Acquisition Partner to ensure consistency in process, accurate reporting and candidate experience.

HR Operations

• Assist in employee onboarding and induction programmes.
• Maintain employee records and HR documentation.
• Support attendance, leave management, and HRMS updates.
• Coordinate employee confirmation, probation review, and contract documentation.
• Support payroll inputs by ensuring timely submission of attendance and employee data.
• Assist in implementing HR policies and procedures.
• Support employee engagement activities, training coordination, and HR events.
• Maintain HR reports and employee databases with complete accuracy.
• Coordinate exit formalities and documentation.
• Ensure confidentiality of employee information and HR records.
• Provide administrative support to the Head of HR on various HR initiatives and projects.
• Supporting for employee Engagement activities
• Collaborate with the Global People Operations team to ensure consistency in process, accurate reporting and a positive employee experience.

Special Requirements

• Experience in recruitment and HR operations is essential.
• Experience in the education or university sector will be an added advantage.
• Minimum 30% travel across India
• Recruitment positions filled within agreed timelines.
• Time-to-hire and quality of hire.
• Candidate experience and hiring manager satisfaction.
• Accuracy of HR documentation and employee records.
• Timely completion of onboarding and employee lifecycle processes.
• HRMIS and recruitment reporting accuracy.
• Compliance with HR policies and statutory requirements.
• Support provided to HR projects and employee engagement initiatives.

Person Specifications

Qualifications, knowledge and experience

• Bachelors in a relevant field.
• 1-2 Years of Experience in supporting University HR operations
• Experience in higher education. Experience of working with a top-ranked university is an advantage.
• Experience in supporting HR Operations, Talent Acquisition & Employee Engagement .
• High level of competence using IT, including the Microsoft Office suite.
• Evidence of having achieved the Recruitment targets in conversion
• Diploma / Master's level qualification in Human resources Management (Desirable)
• 1 Year Experience of supporting international University (Desirable)
• Experience Related to Education Domain (Desirable)
• Experience is working with Global Team , Stakeholders (Desirable)

Planning and organising

• Ability to organise own workload under pressures of time, resources and attention to detail.
• Evidence of successful personal management and organisation skills.
• Ability to assimilate a large volume and range of information, provide analysis and proposed actions in relation to markets.
• Good numerical skills (Desirable)

Problem solving and initiative

• Ability to respond positively and creatively to unforeseen events whilst at home and abroad.
• Creative and entrepreneurial thinking ability.
• Personal management skills to include consistent professional presentation, conduct and attitude.
• Development of own area of specialist responsibility and meeting set targets.
• Collaboration Evidence of having worked with multiple stakeholders, both internal and external
• Ability to support team members where needed.
• Excellent verbal and written English communication skills, including the ability to present effectively to diverse audiences in an engaging way.
• Excellent interpersonal skills and the ability to relate to a wide range of people from many different cultural backgrounds.
• Ability to engender confidence and influence people.
• Ability to successfully work across teams in matrix management environments, so that objectives are fully realized.
• Ability and willingness to travel extensively and at short notice.
• Ability and willingness to work long and out of hours.
• A commitment to upholding our equality, diversity and inclusion strategic plan in spirit and in practice.
• Experience of having worked in a multicultural environment. (Desirable)
• Fluency or working proficiency in languages relevant to the region. (Desirable)

This job description is provided as a guide to the role. It is not intended to be an exhaustive description of duties and responsibilities and may be subject to periodic revision.

Oxford International is committed to safeguarding and promoting the welfare of children. Recruitment checks, including checks with past employees, are undertaken in accordance with our Recruitment and Selection policy.

Oxford International is an equal opportunity employer. Every applicant and employee has the same opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status

We reserve the right to close this vacancy earlier than the advertised closing date should we receive a high volume of suitable applications. We therefore encourage interested candidates to apply as early as possible.