HR and Accountant

Metflo Process; Ranchi; On-site; INR 250,000 - 450,000; Full time

Job summary

Metflo Process in Ranchi seeks an experienced HR & Admin Executive to manage recruitment, attendance, payroll coordination, documentation, and office administration.

You will coordinate overseas manpower deployments, ensure statutory compliance, and maintain employee records while liaising with project teams and accounts to keep operations running smoothly. The role requires strong communication and meticulous record-keeping.

Qualifications

• Experience in HR and administrative operations.
• Ability to coordinate recruitment, attendance, payroll and documentation.
• Strong communication and interpersonal skills.

Responsibilities

• Handle recruitment, screening resumes, interviews and selection.
• Coordinate joining formalities and documentation.
• Maintain attendance, leave, overtime and payroll inputs.
• Coordinate PF/ESI and statutory compliance with accounts.
• Manage office stationery, records and vendor coordination.
• Oversee overseas manpower coordination including visa and travel.
• Maintain employee records, contracts and appraisals.
• Prepare HR and admin reports and dashboards.
• Coordinate with accounts, projects and operations for smooth workflow.

Skills

Recruitment

Payroll coordination

Record keeping

Communication skills

Tools

MS Excel

MS Word

Job description

JOB RESPONSIBILITIES HR & ADMIN EXECUTIVE

1. Recruitment & Manpower Management

• Handle recruitment, screening of resumes, interviews, and employee selection.
• Coordinate with candidates for joining formalities and documentation.
• Maintain manpower requirements for office, workshop, and project sites.
• Coordinate deployment of engineers, technicians, fitters, welders, riggers, and other site personnel.
• Maintain employee records, CVs, qualification certificates, and experience details.

2. Attendance, Leave & Payroll Coordination

• Maintain daily attendance, leave records, overtime, and employee working hours.
• Prepare monthly attendance and salary input sheets.
• Coordinate with the accounts department for salary processing, advances, deductions, and reimbursements.
• Maintain employee-wise salary records and payroll documentation.

3. Employee Documentation & Compliance

• Prepare appointment letters, offer letters, employment agreements, and experience certificates.
• Maintain employee personal files, ID proofs, bank details, and emergency contact information.
• Coordinate PF, ESI, professional tax, and other applicable statutory compliance with the accounts team or consultant.
• Maintain records of employee contracts, renewals, and exit formalities.

4. Office & General Administration

• Manage office stationery, housekeeping, utilities, courier, and other administrative requirements.
• Maintain office records, registers, files, and documentation.
• Coordinate with vendors, service providers, and office maintenance personnel.
• Manage company assets, employee ID cards, access records, and asset handover registers.

5. Project Site & Overseas Manpower Coordination

• Coordinate manpower mobilization for domestic and international projects, including Senegal assignments.
• Collect and verify passports, passport validity, qualifications, experience certificates, and other required documents.
• Coordinate visa documentation, work permits, medical examinations, and vaccinations where legally required.
• Coordinate flight tickets, accommodation, local transportation, and site joining schedules.
• Maintain deployment, rotation, leave, demobilization, and replacement manpower records.
• Coordinate with project managers and clients regarding manpower availability and deployment status.

6. Employee Welfare & Discipline

• Communicate company policies, attendance rules, leave procedures, and workplace discipline.
• Handle employee grievances and coordinate resolutions with management.
• Maintain records of warnings, disciplinary actions, and performance reviews.
• Coordinate employee onboarding, induction, training, and exit interviews.

7. MIS & Management Reporting

• Prepare daily attendance reports and monthly HR reports.
• Submit manpower status, recruitment status, vacancies, joining, resignation, and absenteeism reports.
• Maintain an updated employee database and document-expiry tracker.
• Report HR and administrative issues to management on time.

8. Other Responsibilities

• Coordinate with the accounts, purchase, project, and operations departments.
• Ensure proper filing and timely submission of HR and administrative documents.
• Perform other HR and administrative duties assigned by management.

Reporting To:

Management

Required Skills:

MS Excel, MS Word, email communication, recruitment, payroll coordination, record keeping, and strong communication skills.

Key Performance Expectations:

Timely recruitment, accurate attendance and employee records, on-time HR reporting, proper documentation, and effective manpower coordination.