HR & Admin Executive

JobItUs; Surat; On-site; INR 300,000 - 500,000; Full time

Job summary

JobItUs is seeking an experienced Factory Administration and HR Coordinator to oversee day-to-day administrative activities in a weaving factory in Surat, India. You will manage attendance, records, documents, and liaison with HR for recruitment, onboarding, and engagement activities.

You will also coordinate with production, maintenance, and stores, supervise vendor services, and ensure safety, discipline, and compliance on the shop floor.

Qualifications

• Excellent communication and coordination abilities.
• Able to manage all admin-related tasks.
• Skilled in handling factory administration and worker coordination.
• Solid understanding of factory operations, labour practices, and discipline.
• Proficient with MS Office (Excel, Word, Email).
• Strong organizational, multitasking, and follow-up skills.

Responsibilities

• Handle day-to-day administrative activities of the weaving factory.
• Ensure smooth functioning of office, security, housekeeping, and common facilities.
• Maintain factory discipline and adherence to policies and factory rules.
• Coordinate with production, maintenance, and stores teams for administrative support.
• Maintain attendance, shift schedules, leave records, and overtime data for staff and workers.
• Maintain employee files, registers, gate records, and statutory records as required.
• Ensure proper documentation related to joining, ID cards, uniforms, and employee records.
• Maintain visitor registers, gate passes, and contractor entry records.
• Coordinate with HR for recruitment support, onboarding, and employee documentation.
• Assist in induction, policy communication, and employee engagement activities.
• Handle worker-related administrative issues and escalate to HR/management when required.
• Coordinate with vendors for housekeeping, security, canteen, transport, and office supplies.
• Ensure timely availability of stationery, consumables, uniforms, and safety items.
• Monitor vendor performance, service quality, and cost control.
• Ensure compliance with factory rules, safety norms, and statutory requirements.
• Support audits, inspections, and compliance documentation.
• Coordinate with safety team to ensure cleanliness, housekeeping, and basic safety practices on the shop floor.
• Prepare and submit daily/monthly admin-related reports to management and HO.
• Coordinate communication between factory, HO, and external agencies.
• Support management with administrative data and MIS as required.

Skills

Good communication

Coordination

Admin management

Factory operations understanding

Labor practices & discipline

Multitasking & follow-up

Tools

MS Office

Job description

Responsibilities

1. Factory Administration & Operations
   • Handle day-to-day administrative activities of the weaving factory.
   • Ensure smooth functioning of office, security, housekeeping, and common facilities.
   • Maintain factory discipline and ensure adherence to company policies and factory rules.
   • Coordinate with production, maintenance, and stores teams for administrative support.
2. Attendance, Records & Documentation
   • Maintain attendance, shift schedules, leave records, and overtime data for staff and workers.
   • Maintain employee files, registers, gate records, and statutory records as required.
   • Ensure proper documentation related to joining, ID cards, uniforms, and employee records.
   • Maintain visitor registers, gate passes, and contractor entry records.
3. HR & Manpower Coordination
   • Coordinate with HR for recruitment support, onboarding, and employee documentation.
   • Assist in induction, policy communication, and employee engagement activities.
   • Handle worker-related administrative issues and escalates to HR / management when required.
4. Vendor & Facility Management
   • Coordinate with vendors for housekeeping, security, canteen, transport, and office supplies.
   • Ensure timely availability of stationery, consumables, uniforms, and safety items.
   • Monitor vendor performance, service quality, and cost control.
5. Compliance, Safety & Discipline
   • Ensure compliance with factory rules, safety norms, and statutory requirements.
   • Support audits, inspections, and compliance documentation as required.
   • Coordinate with safety team to ensure cleanliness, housekeeping, and basic safety practices on the shop floor.
6. Reporting & Coordination
   • Prepare and submit daily/monthly admin-related reports to management and HO.
   • Coordinate communication between factory, HO, and external agencies.
   • Support management with administrative data and MIS as required.

Skills & Competencies

• Good communication and coordination skills.
• Can manage all the admin related work.
• Ability to handle factory administration and worker coordination effectively.
• Basic understanding of factory operations, labour practices, and discipline handling.
• Proficiency in MS Office (Excel, Word, Email).
• Strong organizational, multitasking, and follow-up skills.