Hiring Commercial Operations Coordinator - Marketing For LOWER PAREL

Adecco India; Mumbai City; On-site; INR 600,000 - 900,000; Full time

Job summary

Adecco India is seeking a highly organized Marketing Operations & Commercial Coordinator to support brand teams across marketing operations, commercial processes, vendor management, event execution, and administrative coordination. The role requires hands-on experience with PO creation, invoice processing, vendor coordination, budget tracking, and marketing operations support.

You will partner with Finance, Procurement, and external vendors, manage multiple projects, and ensure timely delivery

Qualifications

• Experience in PO raising and PO management.
• Experience in invoice processing and vendor payment coordination.
• Experience coordinating with Finance, Procurement, and external vendors.
• Strong Excel and MIS reporting skills.
• Excellent stakeholder management and ability to manage multiple projects

Responsibilities

• Raise and track Purchase Orders (POs) for marketing and team activities.
• Process invoices and coordinate with Finance for timely payments.
• Maintain PO and invoice trackers and ensure compliance with internal processes.
• Manage vendor onboarding and coordinate with external agencies and suppliers.
• Support budget utilization tracking and documentation.
• Coordinate review and approval of marketing assets and NPD campaigns.
• Support content development activities for Brand Managers and Product Managers.
• Manage communication and circulation of marketing materials across business units.
• Coordinate PR, influencer, and blogger engagement activities.
• Organize logistics for brand reviews, strategy meetings, zone meetings, conferences, and activations.
• Support execution of medical conferences, CMEs, and external partnership events.
• Coordinate gifting, sampling, dispatches, and promotional activities.
• Manage team calendars, meetings, and offsite logistics.
• Coordinate onboarding and induction activities for new team members.
• Support subcontractor management processes.
• Maintain operational trackers and reporting dashboards.
• Organize team engagement initiatives and internal communication activities.

Skills

PO raising

PO management

Invoice processing

Vendor coordination

Excel & MIS reporting

Stakeholder management

Multitasking

Tools

Excel

MIS reporting

Vendor management software

Job description

We are seeking a highly organized and detail-oriented Marketing Operations & Commercial Coordinator to support brand teams across marketing operations, commercial processes, vendor management, event execution, and administrative coordination. The ideal candidate should have hands‑on experience in PO creation, invoice processing, vendor coordination, budget tracking, and marketing operations support.

Key Responsibilities

Commercial & Operations Management

• Raise and track Purchase Orders (POs) for marketing and team activities.
• Process invoices and coordinate with Finance for timely payments.
• Maintain PO and invoice trackers and ensure compliance with internal processes.
• Manage vendor onboarding and coordinate with external agencies and suppliers.
• Support budget utilization tracking and documentation.

Marketing & Brand Support

• Coordinate review and approval of marketing assets and NPD campaigns.
• Support content development activities for Brand Managers and Product Managers.
• Manage communication and circulation of marketing materials across business units.
• Coordinate PR, influencer, and blogger engagement activities.

Event & Campaign Coordination

• Organize logistics for brand reviews, strategy meetings, zone meetings, conferences, and activations.
• Support execution of medical conferences, CMEs, and external partnership events.
• Coordinate gifting, sampling, dispatches, and promotional activities.

Team & Administrative Support

• Manage team calendars, meetings, and offsite logistics.
• Coordinate onboarding and induction activities for new team members.
• Support subcontractor management processes.
• Maintain operational trackers and reporting dashboards.
• Organize team engagement initiatives and internal communication activities.

Mandatory Requirements

• Experience in PO Raising and Purchase Order Management.
• Experience in Invoice Processing and Vendor Payment Coordination.
• Experience coordinating with Finance, Procurement, and External Vendors.
• Strong Excel and MIS reporting skills.
• Excellent stakeholder management and follow-up skills.
• Ability to manage multiple projects and deadlines simultaneously.