Head - Tendering

Aarvi Encon; Mumbai, Navi Mumbai; On-site; INR 3,500,000 - 5,500,000; Full time

Job summary

Aarvi Encon seeks a Head Tendering to lead end-to-end government tenders including EPC/PPP/DBFOT projects from Chembur, Mumbai. You will manage bid strategies, risk assessments, and cross-functional collaboration with estimation, engineering, procurement and planning teams.

The role requires 15+ years in infrastructure tendering, deep knowledge of formal tendering processes, and strong liaison with government bodies. F2F interview mode; head office location Mumbai.

Qualifications

• 15+ years experience in infrastructure tendering (EPC, PPP, DBFOT, Government contracts).
• In-depth knowledge of EPC, HAM, BOT, and item-rate tendering processes.
• Strong understanding of government procurement policies and e-tendering platforms (e.g., CPPP, eProcure, NHAI portals).

Responsibilities

• Track upcoming tenders from government agencies like NHAI, MoRTH, PWDs and State authorities.
• Analyze tender documents (RFPs, RFQs, BOQs, SBDs) for technical, financial and legal requirements.
• Evaluate scope, risks and viability for Go / No-Go decision with Management.
• Develop competitive and compliant technical and financial proposals.
• Collaborate with estimation, engineering, procurement and planning teams for cost inputs and construction methodologies.
• Ensure accurate quantity take-offs, rate analysis and cost estimation based on current market trends.
• Supervise bid preparation, formatting, documentation and final submission within deadlines.
• Formulate bid strategies including pricing decisions, value engineering options and partnerships.
• Engage with design consultants, third-party vendors or JV partners for required documentation or services.
• Oversee timely procurement of bid bonds, EMDs and other bid security instruments.
• Interface with government departments for bid clarifications, pre-bid meetings and updates.
• Establish and maintain relationships with sub-contractors, consultants, and JV partners for collaborative bidding.
• Identify and flag legal, financial and technical risks in tender documents.
• Coordinate with legal and finance teams for contract terms, taxation and compliance requirements.
• Ensure adherence to regulatory guidelines, including prequalification norms and financial eligibility.
• Participate in negotiations, clarifications and presentations with clients post submission.
• Support smooth transition of project knowledge to execution teams after award.

Skills

Tender management

Leadership

Stakeholder management

Risk analysis

Cost estimation

BOQ & rate analysis

Government procurement processes

Contract management

Strategic planning

Team leadership

Vendor & JV management

Liaison with government departments

Education

B.E./B.Tech in Civil Engineering

MBA or PGDM in Business / Project Management

Tools

MS Office

AutoCAD

Primavera/MS Project

Job description

Job Title: Head Tendering

Qualification: B.E. / B.Tech in Civil Engineering (mandatory); MBA or PGDM in Business / Project Management is a plus.

Experience: 15+ years in infrastructure tendering (EPC, PPP, DBFOT, Government contracts)

In-depth knowledge of EPC, HAM, BOT, and item-rate tendering processes.

Strong understanding of government procurement policies and e-tendering platforms (e.g., CPPP, eProcure, NHAI portals).

Location: Head Office - Chembur, Mumbai

Mode of Interview - F2F

Key Responsibilities:

• Track upcoming tenders from government agencies like NHAI, MoRTH, PWDs and State authorities.
• Analyze tender documents (RFPs, RFQs, BOQs, SBDs) for technical, financial and legal requirements.
• Evaluate scope, risks and viability for Go / No-Go decision with Management.

2. Tender Preparation & Submission

• Develop competitive and compliant technical and financial proposals.
• Collaborate with estimation, engineering, procurement and planning teams for cost inputs and construction methodologies.
• Ensure accurate quantity take-offs, rate analysis and cost estimation based on current market trends.
• Supervise bid preparation, formatting, documentation and final submission within deadlines.

3. Strategic Bid Management

• Formulate bid strategies including pricing decisions, value engineering options and partnerships.
• Engage with design consultants, third-party vendors or JV partners for required documentation or services.
• Oversee timely procurement of bid bonds, EMDs and other bid security instruments.

4. Client & Partner Coordination

• Interface with government departments for bid clarifications, pre-bid meetings and updates.
• Establish and maintain relationships with sub-contractors, consultants, and JV partners for collaborative bidding.

5. Risk Management & Compliance

• Identify and flag legal, financial and technical risks in tender documents.
• Coordinate with legal and finance teams for contract terms, taxation and compliance requirements.
• Ensure adherence to regulatory guidelines, including prequalification norms and financial eligibility.

6. Post-Bid Activities

• Participate in negotiations, clarifications and presentations with clients post submission.
• Support smooth transition of project knowledge to execution teams after award.

Key Competencies:

• Tender Management & Estimation
• Strong knowledge of government procurement processes, EPC contracts, PPP/DBFOT models.
• Excellent leadership, communication, and stakeholder management skills
• Contract Management
• Strategic Planning
• Risk Analysis
• Team Leadership
• Vendor & JV Management
• Cost Estimation for civil works
• BOQ & Rate Analysis
• Government Liasioning
• Strong MS Office, AutoCAD, Primavera/MS Project knowledge

Preferred Candidates Will Have:

• Prior experience with successful bids in NHAI/MoRTH/PWD projects.
• Working knowledge of FIDIC and MoRTH contract conditions.
• Familiarity with Indian Road Congress (IRC) specifications and standard bidding documents.