Deputy General Manager Tendering

Smile Management Solutions; Delhi; On-site; INR 1,800,000 - 3,000,000; Full time

Job summary

Smile Management Solutions in New Delhi is seeking a Senior Tendering Specialist with 15+ years in construction to lead bids from inquiry to submission. You will coordinate with engineering, prepare pre-bid synopses, and manage techno-commercial negotiations with clients and consultants.

Your role includes detailed cost estimation, budgeting, and data-driven cost optimization across tender projects, ensuring compliance with company standards and regulatory requirements.

Qualifications

• Essential Bachelors Degree / Diploma in Civil Engineering.
• Total experience 15-25 years in Construction and Real Estate.
• Senior level leadership experience (3-5 years) preferred.

Responsibilities

• Tender management: lead preparation and submission from inquiry to final submission.
• Prepare synopsis for management approval during pre-tendering.
• Coordinate with engineering for quantity optimization in lump sum contracts.
• Attend pre-bid meetings and compile internal/external queries.
• Upload and submit bids on e-bidding portals and physical documents as required.
• Negotiate techno-commercial terms with private customers/consultants.
• Develop detailed cost estimates using plans and specs.
• Prepare and manage project budgets aligned with tender estimates.
• Solicit quotes from suppliers and subcontractors via inquiries.
• Collaborate with PMs, architects, engineers, and subs for accurate estimates.
• Analyze cost data and market trends for cost-saving opportunities.
• Provide regular tender submission and budget reports to senior management.
• Develop and implement best practices for tendering and estimation processes.

Skills

Tender Management

Cost Estimation

Budgeting

Pre Bid Queries

Bid Submission

E-tendering

Contract Management

Data Analysis

Compliance

Vendor Coordination

Education

Bachelor's Degree / Diploma in Civil Engineering

Job description

Role & responsibilities

Job Description - TENDERING

• Tender Management: Lead the preparation and submission of tenders, including managing the bid process from initial inquiry to final submission. Ensure that all tenders meet client requirements and company standards.
• Pre Tendering activity - Preparation of Synopsis of the tender. for taking management approval
• Discussion with Engineering Team for review/optimization of quantity in case of Lump Sum Contract.
• Pre-Bid Meeting- Compiling the Queries internally & externally from vendors suppliers & then attending the Pre-Bid meetings in online or offline modes as specified in tender, to get the same resolved. documents as required.
• Uploading & Submission of Bid- Once Techno commercial & Financial Bid is ready, then same is uploaded on e-bidding portal & the documents required in hard copy are submitted at the location as specified in tender document.
• Offer Making - Techno-commercial negotiations with Private customers / consultants.
• Cost Estimation: Develop detailed and accurate cost estimates for construction projects by analyzing project plans, specifications, and other relevant documents. Use historical data and industry benchmarks to support estimates.
• Budgeting: Prepare and manage project budgets, ensuring alignment with tender estimates. Monitor and report on budget performance throughout the project lifecycle.
• Floating Inquiries to suppliers & sub-contractors for Quotation & PQR
• Collaboration: Work closely with project managers, architects, engineers, and subcontractors to gather necessary information and ensure accurate cost assessments and tender submissions.
• Data Analysis: Analyze cost data and market trends to inform estimates and identify cost-saving opportunities. Evaluate the financial impact of changes or modifications to project scopes.
• Reporting: Provide regular updates and reports on tender submissions, cost estimates, and project budgets to senior management. Highlight any potential risks or issues and recommend corrective actions.
• Process Improvement: Develop and implement best practices for cost estimation and tendering processes. Continuously seek ways to improve accuracy, efficiency, and competitiveness in tender submissions.
• Compliance: Ensure that all cost estimation and tendering activities comply with company policies, industry standards, and regulatory requirements.
• KEY SKILLS -
• Tender Sorting, Tender Analysis, Tender Estimation, Tender Participation, Tender Coordinator Technical Bid Preparation, Financial Bid Preparation, Contract Management, Cost Estimation Preparation of Pre-Bid queries, Technical and Financial, Management information System, RFQ / ITB Empanelment, BoQ /RFI/RFP/EOI/ Bid Proposal process by reviewing Tender Documents & responding to determined project scope, boundaries, time frame and possible complications to produce accurate estimates.
• Bid Management, Bid Evaluation, Bidding, E-Tendering, State Procurement Portal, Central Procurement Portal, Communication skills with clients and teammates to gather Information regarding project budgets, schedules and objectives and optimize plans. Organized and tracked multiple projects to meet tight deadlines. Provided accurate estimates by defining scope, timelines, potential setbacks, and limitations.
• Qualifications: - Essential Bachelors Degree / Diploma in Civil Engineering.

Work Experience (Cumulative): Total Years - 15 - 25 years in the Construction and Real Estate industry.

• Seniority (desirable) At least 3 to 5 years in a senior level position, leading a team.
• Variety of experience – Township projects, Residential projects, High rise structure, commercial projects,
• Job Location – Phase – 3, Okhla, New Delhi