Head of Administration & Facilities

SB eCommerce Solutions Private Limited; Faridabad District; On-site; INR 1,800,000 - 3,200,000; Full time

Job summary

SB eCommerce Solutions Private Limited in Haryana seeks a senior facilities and industrial administration lead to drive licensing, approvals and capacity expansion across multiple sites. You’ll own the end-to-end process from approvals to operation, coordinating with government departments and utilities to keep production on schedule.

This role reports to the founders and requires hands-on project leadership, budgeting, vendor contracts, and building standing relationships with Haryana/NCR

Qualifications

• 12+ years in factory or industrial administration — not corporate office facilities.
• New-site commissioning you can walk us through: a facility you took from approvals to operational, the sequence, the dependencies and where it stalled.
• Responsibility for multiple sites, not a single building.
• Real liaison depth with Haryana or NCR government departments.
• Budget and capital project ownership, with evidence of cost control.
• Vendor and contract negotiation.
• Team leadership.
• Fluent Hindi, and working English for documentation.
• Persistence and organization: you’re comfortable chasing a file through a department until it moves.

Responsibilities

• Own statutory licenses, consents and renewals across all facilities.
• Manage facilities budget — maintenance, utilities, power and water.
• Lead capital projects for new capacity with timelines you’re accountable for.
• Oversee security, access control, housekeeping, canteen and employee transport.
• Manage assets, insurance and AMC contracts.
• Coordinate travel, visas and visitor hosting for teams and suppliers.
• Pursue government incentives and subsidies where applicable.
• Oversee the administration team.

Skills

Team leadership

Vendor negotiation

Budget management

Multi-site administration

English communication

Hindi language

Process coordination

Project management

Persistence

Job description

Run administration and facilities across our sites, and take new capacity from approvals to operational — licenses, consents, utilities, vendors and government liaison.

Reports to the founders.

Getting a factory operational in India is mostly a licensing and liaison problem: approvals, consents, load sanctions, NOCs and inspections, each with its own department, timeline and way of being handled.

We’re running existing operations and building new capacity. You’d own both.

Why this sits at head level

New capacity is on the critical path for the whole business. If approvals slip, production capacity slips, and the launch calendar, the supply chain plan and the hiring plan all move with it.

This is also the function where delay is invisible until it’s expensive. Nobody notices a consent application sitting in a queue until the month the line was meant to start. We want someone senior enough to see that coming and escape before it matters — and to know which approvals genuinely gate operations and which can run in parallel. That sequencing judgment is most of the value.

What you’d build

• New sites from empty to operational — approvals, consents, utilities, fit‑out, vendors and handover — run as a program with a critical path, not a to‑do list.
• A compliance calendar that renews licenses before they lapse, not after someone notices.
• A vendor and AMC framework across utilities, security, housekeeping, canteen and transport, with service levels that mean something and benchmarked costs.
• Standing relationships with HSIIDC and the pollution control, electricity, fire and municipal departments — built before you need them, not during an inspection.
• Infrastructure resilience: power continuity, water and connectivity. Our production doesn’t tolerate outages well.

What you’d own

• Statutory licenses, consents and renewals across all our facilities.
• The facilities budget — maintenance, utilities, power and DG sets, water — and real cost control over it.
• Capital projects for new capacity, with timelines you’re accountable for.
• Security, access control, housekeeping, canteen and employee transport.
• Assets, insurance and AMC contracts.
• Travel, visas and visitor hosting for our teams in the US and China, and for visiting suppliers.
• Government incentive and subsidy applications where we qualify.
• The administration team.

What you’ll need

• 12+ years in factory or industrial administration — not corporate office facilities.
• New-site commissioning you can walk us through: a facility you took from approvals to operational, the sequence, the dependencies and where it stalled.
• Responsibility for multiple sites, not a single building.
• Real liaison depth with Haryana or NCR government departments.
• Budget and capital project ownership, with evidence of cost control.
• Vendor and contract negotiation.
• Team leadership.
• Fluent Hindi, and working English for documentation.
• Persistence and organization: you’re comfortable chasing a file through a department until it moves.