Head of Admin

The Hiring Company; Bengaluru; In loco; INR 1.500.000 - 1.900.000; Tempo pieno

Descrizione del lavoro

The Hiring Company is seeking a highly experienced Head of Administration to oversee administrative operations across our Head Office and 100+ branches in India. You will build scalable admin systems, manage facilities and staff, ensure compliance, and support expansion into new states.

Based in Bengaluru, you will lead the admin team, standardize SOPs, manage the annual budget, and coordinate with vendors to ensure smooth operations across all locations.

Competenze

• Bachelor’s or MBA with 10+ years of admin leadership experience.
• Experience managing multi-branch operations across 100+ locations.
• Strong compliance, vendor management, budgeting, and process improvements.
• Excellent communication and people leadership skills.

Mansioni

• Lead, supervise, and train the administrative team.
• Oversee day-to-day admin operations and workflows.
• Set performance standards and conduct reviews for admin staff.
• Ensure readiness for new branch openings.
• Develop and standardize policies, SOPs across HO and branches.
• Prepare annual admin budget and monitor expenses.
• Oversee office facilities, procurement, safety, and infrastructure.
• Maintain records, audits, and confidential data.
• Ensure compliance with laws and internal policies.
• Organize events, training, and vendor contracts.

Conoscenze

Leadership

Strategic Planning

Process Improvement

Team Management

Budgeting & Forecasting

Vendor Management

Communication

Formazione

Bachelor’s degree (BBA) or Master’s degree (MBA)

Descrizione del lavoro

Job Type: Full-Time (Mon to Sat) 10:00 AM to 7:00 PM.

Experience: 10-15 years

Salary Budget: 17 LPA

Job Summary:

We are seeking a highly experienced and strategic Head of Administration to oversee administrative operations across our Head Office and 100+ branches. The ideal candidate will be responsible for building scalable administrative systems, managing facilities and staff, ensuring compliance, and supporting our expansion to new states. This role demands strong leadership, exceptional process management skills, and the ability to ensure smooth, efficient, and unified administrative operations across all locations.

https://thehiringcompany.co.in/job-details/411Staff & Operations Management

• Lead, supervise, and train the administrative team.
• Oversee day-to-day administrative operations to ensure efficient workflows.
• Set performance standards and conduct regular reviews for admin staff.
• Ensure operational readiness and support for new branch openings.

2)Policy & Procedure Development

• Develop, implement, and periodically review administrative policies, systems, and SOPs.
• Standardize processes across head office and all branches.
• Identify and drive continuous improvements to enhance operational efficiency.

3)Budget & Financial Management

• Prepare and manage the administrative department’s annual budget.
• Monitor expenses across branches and ensure cost-effective operations.
• Support budgeting, forecasting, and financial planning for branch expansion.

4)Office & Facilities Management

• Oversee procurement of office supplies, equipment, and services.
• Ensure all office facilities—head office and branches—are maintained to high standards.
• Manage safety, security, housekeeping, and infrastructure reliability.
• Support new branch setup, infrastructure planning, and facility readiness.
• Act as the primary point of contact between administration and other departments.
• Coordinate with external vendors, contractors, consultants, and agencies.
• Maintain effective communication channels across all branches.

6)Record & Information Management

• Ensure accurate documentation, filing systems, and confidential data handling.
• Maintain branch-level administrative records and audit-ready files.
• Oversee timely correspondence and documentation processes.

7)Compliance & Reporting

• Ensure adherence to company policies, statutory laws, and labor regulations.
• Conduct and support internal audits for administrative functions.
• Prepare and share periodic reports with senior leadership.

Additional Responsibilities:

• Organize and coordinate company events, meetings, training sessions, and conferences.
• Manage vendor contracts, service agreements, and renewals.
• Assist in hiring, onboarding, and training new administrative staff.
• Monitor office maintenance, utilities, and branch-level service operations.

Qualification Requirements:

• Bachelor’s degree (BBA) or Master’s degree (MBA) in Business Management.
• 10+ years of progressive experience in administration, preferably in a multi-branch organization.
• Proven leadership experience managing large teams and multi-location operations.
• Strong understanding of office management, compliance, facilities, and vendor management.
• Excellent communication, organizational, and decision‑making skills.
• Ability and willingness to travel across branches as required.