Head HR and Administration

Cyber Square Professional; Kozhikode district; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Cyber Square Professional in Kerala seeks an experienced Head – HR & Administration to lead our HR operations and admin functions, shaping policies and processes that support a growing team.

The role covers recruitment, onboarding, payroll coordination, attendance and documentation, employee lifecycle management, and statutory compliance, with priority on Zoho People, Payroll, and Recruit to optimize HR workflows.

Qualifications

• Bachelor's or Master's degree in HR, Business Administration, or related field.
• Minimum 4 years of HR management experience.
• Strong knowledge of HR operations, payroll, compliance, and employee relations.
• Hands-on Zoho People experience; Zoho Payroll and Recruit are preferred.

Responsibilities

• Lead and manage the HR and Administration function.
• Develop and implement HR policies and processes.
• Oversee recruitment, onboarding, and employee engagement.
• Manage attendance, leaves, payroll inputs, and records.
• Coordinate payroll activities and salary processes through Zoho.
• Ensure compliance with labour laws and statutory requirements.
• Lead HR team and drive automation using Zoho and other HR technologies.
• Prepare HR reports and dashboards for senior management.

Skills

HR operations

Employee management

Recruitment

Payroll coordination

HR policies

Statutory compliance

Office administration

Leadership

Communication

Problem-solving

Confidentiality

HRMS

Process automation

Education

Bachelor's degree in HR or related field

Master's degree in HR/Business Administration

Tools

Zoho People

Zoho Payroll

Zoho Recruit

Zoho CRM

Job description

Cyber Square is looking for an experienced and people-focused Head – HR & Administration to lead our HR operations and administration functions.

The ideal candidate should have strong knowledge of HR processes, employee management, recruitment, payroll coordination, HR policies, statutory compliance, and office administration. Experience in managing HR operations through Zoho applications will be an added advantage.

Key Responsibilities

• Lead and manage the overall HR and Administration function.
  Develop, implement, and continuously improve HR policies, processes, and procedures.
  
• Manage the complete employee lifecycle from recruitment to exit.
  
• Oversee recruitment, selection, onboarding, and employee engagement activities.
  
• Manage attendance, leave, payroll inputs, employee records, and HR documentation.
  
• Manage and monitor HR operations through Zoho People.
  
• Coordinate payroll activities and employee salary-related processes through Zoho Payroll.
  
• Manage recruitment activities and candidate records using Zoho Recruit.
  
• Maintain and manage employee and business-related data through relevant Zoho applications.
  
• Monitor HR reports, employee data, attendance, leave, performance, and other HR metrics using Zoho systems.
  
• Handle performance appraisal, salary revision, promotions, and employee development processes.
  
• Address employee concerns, grievances, and disciplinary matters professionally.
  
• Ensure compliance with applicable labour laws and statutory requirements.
  
• Coordinate PF, ESI, Professional Tax, Labour Welfare Fund, and other statutory matters.
  
• Maintain accurate and confidential employee records.
  
• Lead employee engagement activities, training programs, and internal HR initiatives.
  
• Manage office administration, facilities, workplace requirements.
  
• Prepare HR reports, dashboards, and management updates for senior management.
  
• Work closely with management and department heads on people-related matters.
  
• Identify opportunities for HR process automation and improvement using Zoho and other HR technologies.
  
• Lead and develop the HR team to ensure smooth and effective HR operations.
  

Requirements

• Bachelor's or Master's degree in Human Resources, Business Administration, or a related field.
  
• Minimum 4 years of relevant HR experience, preferably in an HR managerial or leadership position.
  
• Strong knowledge of HR operations, employee relations, recruitment, payroll, and statutory compliance.
  
• Good understanding of applicable labour laws and HR best practices.
  
• Hands-on experience with Zoho People is preferred.
  
• Experience with Zoho Payroll and Zoho Recruit will be an added advantage.
  
• Familiarity with Zoho CRM / Zoho One and other Zoho applications is an advantage.
  
• Strong knowledge of HRMS and HR process automation.
  
• Strong communication, leadership, decision-making, and problem-solving skills.
  
• Ability to handle confidential and sensitive employee matters professionally.
  
• Strong organizational and administrative skills.
  
• Ability to work independently and take ownership of the complete HR & Administration function