Head Administration and Facilities

Symbiosis Management Consultants; Delhi; On-site; INR 1,800,000 - 2,400,000; Full time

Job summary

Symbiosis Management Consultants is seeking a Head Administration & Facilities to lead pan-India administration across 30 plants and guest houses. You will drive standardized processes, vendor governance, and cost optimization while ensuring high workplace standards.

The role focuses on facility operations, risk governance, and coordinating with internal and external partners to deliver seamless administrative services across a large manufacturing network in North and other locations.

Qualifications

• 18 - 25 years of experience in Administration & Facilities Management.

Responsibilities

• Lead administration operations across multiple manufacturing locations and corporate facilities.
• Ensure smooth functioning and upkeep of plants, offices, guest houses, and common facilities.
• Establish standardized administrative processes and service benchmarks across locations.
• Conduct regular site visits to monitor facility standards and resolve operational challenges.
• Coordinate with internal teams and external agencies for timely resolution of facility-related issues.

Skills

Ownership mindset

Vendor negotiation

Cost management

Stakeholder management

Communication skills

Leadership

Willingness to travel

Execution driven

Job description

Role Overview

We are looking for an experienced Head Administration & Facilities to manage and drive administrative excellence across a large manufacturing network of around 30 plants and multiple company guest houses across India, primarily in North India.

The ideal candidate should have strong exposure to multi-location administration management within a manufacturing environment, with the ability to ensure seamless facility operations, cost optimization, vendor governance, and high standards of workplace infrastructure.

This is a pure Administration & Facilities leadership role and does not include HR, Industrial Relations, or Security responsibilities.

Key Responsibilities

Pan-India Administration & Facility Management

• Lead administration operations across multiple manufacturing locations and corporate facilities.


• Ensure smooth functioning and upkeep of plants, offices, guest houses, and common facilities.


• Establish standardized administrative processes and service benchmarks across locations.


• Conduct regular site visits to monitor facility standards and resolve operational challenges.

Facility Operations & Maintenance Coordination

• Ensure uninterrupted facility services including:
  
  
  
  • Housekeeping
  
  
  • Office and plant infrastructure upkeep
  
  
  • Electrical, civil, and general maintenance coordination
  
  
  • Canteen and cafeteria management
  
  
  • Workplace hygiene and employee amenities
  
  
  
  


• Coordinate with internal teams and external agencies for timely resolution of facility-related issues.

Vendor Management & Cost Optimization

• Identify, evaluate, and manage facility service vendors across locations.


• Negotiate commercial terms, service agreements, and SLAs.


• Drive cost efficiency through vendor consolidation, process improvement, and effective contract management.


• Ensure quality delivery from external service partners.

Guest House & Corporate Hospitality Management

• Manage operations and standards of company guest houses across India.


• Ensure smooth arrangements for senior management visits, business guests, and corporate travel requirements.


• Develop systems for better utilization, maintenance, and cost control of guest house facilities.

Administrative Governance & Compliance

• Implement uniform administrative policies and practices across all locations.


• Conduct periodic audits of administrative standards and facility conditions.


• Ensure adherence to company protocols and operational discipline at all sites.


• Act as the single point of contact for senior leadership on administration-related matters.

Candidate Profile

Essential Experience

• 18 - 25 years of experience in Administration & Facilities Management.


• Must have worked in a large manufacturing organization with multiple plants.


• Strong preference for candidates from Tier 1 Automotive Component Manufacturing companies.


• Experience managing geographically distributed facilities is mandatory.

Desired Skills

• Strong ownership mindset with hands-on execution capability.


• Excellent vendor negotiation and cost management skills.


• Ability to manage multiple stakeholders across locations.


• Strong communication and leadership skills.


• Willingness to travel extensively across India.

Personality Traits

• Action-oriented and highly execution-driven.


• A practical problem solver who can get things implemented on ground.


• Comfortable working in a fast-paced manufacturing environment.


• Should have the authority and maturity to drive discipline and standards across senior stakeholders.

Strict Candidate Filters

• Only Administration & Facilities background


• Manufacturing industry experience mandatory


• Tier 1 Automotive Component companies preferred


• Multi-plant exposure required

Not Suitable

• HR Heads


• Industrial Relations (IR) professionals


• Security Heads / Security Administration profiles


• Corporate HR Administration profiles without plant exposure