Group Leader- Stores

AIS; Patan District; On-site; INR 279,000 - 391,000; Full time

Job summary

AIS is seeking an experienced Inventory & Stores professional to manage end-to-end inventory, MRN updation, FIFO, 5S practices, and stock control across engineering, oil, chemical, and packing stores in Patan district.

The role emphasizes BOM monitoring, material availability, monthly stock reconciliation in Oracle, MIS reporting, and strict adherence to safety norms and ISO/QMS standards. Diploma in Mechanical with 4–10 years of stores experience required.

Qualifications

• Diploma in Mechanical Engineering or equivalent.
• Experience in inventory management and stores operations.
• Knowledge of FIFO, MRN updation, BOM tracking and ERP/Oracle systems.

Responsibilities

• Ensure regular follow-up with buyers and availability of materials; monitor BOM and critical consumables daily to avoid stock-outs.
• Update MRN in Oracle after receipt of materials (imported and domestic).
• Maintain FIFO, monitor shelf life and ageing to reduce wastage; reconcile stock with Oracle monthly.
• Maintain daily receipts register and stock statements in MS-Excel; prepare gate passes and track in-out transactions.
• Ensure inspection of incoming BOM materials and QA communication; manage supplier return where needed.
• Coordinate stock transfers to other locations and inform accounts on time.
• Prepare end-of-month stock reports for department heads; track diesel usage and conduct periodic physical stock counts.
• Generate weekly MIS reports and ensure safety norms for hazardous storage and QMS compliance.

Skills

Inventory management

Communication

Analytical skills

FIFO

Education

Diploma - Mechanical

Tools

MS-Excel

Oracle

Job description

Responsible for managing end-to-end inventory management including monitoring stock, application of procedures, on-time inspections, receipts maintenance, etc. and ensure avoiding stock-out situation and timely updation of MRN for imported & domestic materials with application of 5s practices

Supply Chain Auto

Materials

24-31 years

4-10 years

Diploma- Mechanical

Inventory management, communication and analytical skills

NA

Section 2 : Job Purpose

(Summarise why this job exists; and how it contributes to the overall mission/objective of the organisation)

Direct Reports

• Ensure applicability and practice of 5s in engineering stores, oil stores, chemical stores & packing stores

Section 3: Areas of Responsibility

( A specific, permanent area that requires the role holder to be responsible for taking decisions, delivering results or carrying out a significant amount of activity)

Key Responsibilities/KRAs

• Ensure regular follow-up with buyers and availability of materials; monitor BOM & critical consumables on daily basis to avoid stock-out situations- Ensure timely updation of MRN oracle after actual receipt of imported & domestic materials - Ensure applicability of FIFO system; monitor shelf life & ageing records of materials to avoid/reduce wastage- Maintain stores inventory within the defined budgeted level- Reconcile physical stock with oracle system stock before first week of every month and execute location identification system for Stores- Maintain daily receipts register and daily stock statement in MS-Excel- Prepare gate pass and maintain records of in-out transactions- Ensure inspection method for incoming BOM materials and their timely information to QA team - Ensure imported BOM incoming, QA rejected materials follow-up with buyer & material return to supplier- Facilitate expenses class material received in stores and informing same to the respective department- Send stock transfer material to NPAU, Bawal, Chennai, Kadi & Roorkee and ensure provision to accounts department on time- Ensure receipt, issue, & closing stock report is sent to all department heads at the end of every month- Track diesel usage closely for optimum fuel consumption levels- Conduct and manage physical stock tracking every month
• Generate weekly MCM and monthly MIS reports related to stores
• Ensure upkeep of safety norms for hazardous material storage and adhere to QMS - ISO, TS, Customer audit, EMS and OHSAS

(Mention the Role of the Reporting Manager)

Functional Reporting

Matrix Reporting

(Mention the Role of the Direct Reports)