GM - Property, Facility, Administration Lead

Vodafone Idea Limited; Patna; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Vodafone Idea Limited in India seeks an experienced Administration lead to drive end-to-end admin, real estate and facilities management for the MPC cluster including circle HQ, Retail Stores and MSCs.

You will plan space, manage budgets, ensure compliance and safety, oversee vendor governance, and coach subordinates while coordinating with internal teams to deliver cost-effective, high-quality services.

Qualifications

• Minimum work experience 10 years
• Experience in managing properties/landlords including local statutory requirements will have an added advantage
• Good negotiation skills
• Excellent communication

Responsibilities

• Strategic: Provide Real Estate Solutions to Business in terms of circle HQ/ Retail Stores / MSCs
• Annual PFE budget plan for the circle
• Optimize costs, improve productivity and quality of service
• Vendor management and governance for smooth operations
• Plan / Manage office seating for non-field based employees of the cluster
• Projects related to upgradation / Internal Fit-outs of offices, space re-dimensioning to 50% occupancy
• Housekeeping & Facility Management: Ensure clean, safe and hygienic work environment
• Preventive Maintenance of critical M&E equipment
• Energy Conservation
• Contingency Planning and disaster recovery
• Office Supplies: Stationery and Printing
• Other hardware – Audio visual equipment for conferences
• Security Management / Visitor Management
• Managing logistics for Relocation / Transfers
• Business Travel & Accommodation: Hotels for employee stay and events
• Manage local / outstation cab requirements
• Manage & Support Air / Rail Travel
• Legal & Statutory Compliances: licenses/approvals
• Developmental: attend seminars/training and share best practices
• HSW: Drive Safety Audit across locations and promote HSW culture

Job description

Job Purpose Responsible for the entire Administration activities of MPC Cluster and provide support to business in terms of Real Estate & other requirements and be an internal service provider providing uniform, efficient and cost effective services while continuously benchmarking ourselves with the best in the Industry.

Key Result

Areas/Accountabilities

• Strategic :
• Provide Real Estate Solutions to Business in terms of circle HQ/ Retail Stores / MSCs
• To prepare and manage Annual PFE budget plan for the circle
• Consistently deliver focusing on Optimization of costs / Improving productivity / Improving quality of service
• Vendor management and governance for smooth operations
• Infrastructure & Space Planning :
• Plan / Manage office seating for non-field based employees of the cluster
• Projects related to upgradation / Internal Fit-outs of offices, re-dimensioning the space to as per 50% occupancy
• Housekeeping & Facility Management :
• Provide Clean, Safe and Hygienic work environment
• Preventive Maintenance of critical M&E equipment’s.
• Energy Conservation
• Contingency Planning and disaster recovery
• Office Supplies :
• Stationery and Printing
• Other hardware – Audio visual equipment for conferences
• Security Management / Visitor Management
• Managing logistics for Relocation / Transfers
• Business Travel & Accommodation :
• Corporate tie ups with hotels for employee stay and events
• Manage local / outstation cab requirements
• Manage & Support Air / Rail Travel
• Legal & Statutory Compliances:
• Establish the various compliance requirements across all properties including offices, Retail, MSCs
• Obtain/Renew the necessary licenses/approvals
• Developmental :
• To attend seminars, exhibitions, training programmes and participates in Admin / HR Forums to continuously update knowledge.
• To share best practices and provide coaching and support to subordinates
• HSW :
• Help building HSW for the Cluster by partnering with internal functions
• Drive & Conduct Safety Audit across locations
• Liaison with SME to educate and drive HSW culture for the circle
• Acumen and ability to create PFE related MIS driven analysis

Core Competencies,

Knowledge,

Experience

• Minimum work experience 10 years
• Experience in managing properties/landlords including local statutory requirements will have an added advantage
• Good negotiation skills
• Excellent communication