GeM Portal Sales & Purchase Executive

B E Asia Private Limited; Ahmedabad District; On-site; INR 223,000 - 335,000; Full time

Job summary

B E Asia Private Limited is seeking a GeM Portal Executive to manage the full sales and procurement cycle on the GeM portal. You will independently handle opportunities, bids, orders, invoicing, and delivery coordination with government buyers and suppliers.

The ideal candidate has hands-on GeM experience, strong Excel skills, and the ability to work with cross-functional teams to ensure timely submissions and compliant documentation.

Qualifications

• Graduate degree in any discipline; commerce or business background is a plus.
• 25 years of practical GeM portal experience is preferred.
• Hands-on GeM sales/bidding and purchase/procurement experience.
• Ability to independently manage the complete GeM transaction cycle.

Responsibilities

• Lead GeM portal sales and business development end-to-end.
• Prepare and submit online bids, quotations, and documentation.
• Coordinate with internal teams for bid preparation and order fulfilment.
• Maintain records of bids, orders, invoices, and payments.

Skills

GeM portal

Bid submission

Purchase orders

MS Excel

Education

Graduate degree

Commerce background advantageous

Tools

Procurement systems

Job description

Role & responsibilities

Role Overview

We are looking for a practically experienced GeM Portal Executive who can independently manage the complete sales and purchase process through the Government e-Marketplace (GeM) portal. The ideal candidate must have hands‑on experience and be able to manage the complete transaction cycle with minimal supervision.

Key Responsibilities

1. GeM Portal Sales & Business Development

• Identify relevant government departments, PSUs, and other government buyers for our products and services.
• Search and identify suitable GeM bids, tenders, and procurement opportunities.
• Review bid documents, eligibility criteria, technical specifications, commercial terms, and submission deadlines.
• Prepare and submit online bids, quotations, and required supporting documents.
• Handle product listings, catalogue management, and pricing wherever applicable.
• Coordinate with internal sales, technical, and commercial teams for bid preparation.
• Track bid status, participate in reverse auctions (RA), and coordinate negotiations where applicable.
• Follow up on purchase orders, order acceptance, delivery schedules, and customer requirements.

2. Complete GeM Order Execution Cycle

• Manage the process from opportunity identification and bid submission through order receipt and execution.
• Coordinate dispatch, delivery documentation, invoicing, and order fulfilment.
• Handle online order processing, invoice submission, and payment follow-ups through the portal.
• Coordinate with government customers to resolve order-related issues, complaints, and documentation requirements.
• Maintain records of bids, orders, invoices, payments, and pending activities.

3. GeM Procurement & Purchase

• Independently handle purchasing activities through the GeM portal.
• Search for products, suppliers, and suitable procurement options.
• Review product specifications, seller credentials, prices, delivery terms, and applicable taxes.
• Process purchases through applicable GeM procurement methods, including direct purchase, bidding, and reverse auction, as permitted by procurement rules.
• Coordinate with suppliers for quotations, availability, delivery timelines, and required documentation.
• Track purchase orders, deliveries, invoices, and payment-related documentation.
• Maintain purchase records and ensure compliance with applicable GeM procedures.

4. Documentation & Reporting

• Maintain a database of bids, quotations, purchase orders, sales orders, and payment status.
• Prepare regular reports on opportunities, submitted bids, order conversion, sales, purchases, and pending payments.
• Ensure accuracy of documentation and timely completion of portal activities.
• Keep updated with GeM portal procedures, guidelines, and changes in procurement requirements.

Preferred candidate profile

Required Skills & Qualifications

• Graduate Engineers/Graduates in any discipline; commerce, business administration, or engineering qualifications are an advantage.
• 25 years of practical experience working on the GeM portal.
• Hands‑on experience in both GeM sales/bidding and purchase/procurement activities.
• Ability to independently manage the complete GeM transaction cycle.
• Practical knowledge of bid submission, reverse auctions, purchase orders, invoicing, and order tracking.
• Good knowledge of MS Excel, documentation, and online procurement systems.
• Strong coordination, follow-up, and communication skills.
• Ability to work independently and meet deadlines.

Ideal Candidate Profile

• Has personally worked on the GeM portal and can demonstrate practical experience.
• Understands the complete process, not just portal registration or basic data entry.
• Can identify business opportunities and convert them into orders.
• Can manage both selling and purchasing activities with minimal supervision.
• Is proactive, detail-oriented, and comfortable coordinating with government buyers and suppliers.

Compensation & Benefits

• Salary: 20,000–30,000 per month, based on practical experience and competency.
• Opportunity to work with an established industrial engineering and solutions company.
• Professional growth in government sales, e-procurement, and business development.