Front Office Executive

Vrinda Global; Dadri; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Vrinda Global is seeking an experienced facilities manager to oversee office facilities, including HVAC and building infrastructure, while coordinating with vendors and ensuring health and safety compliance. The role requires budgeting acumen, space planning, and potential team leadership.

Proficiency in MS Office/Google Workspace is desired, with experience using Veris VMS. The ideal candidate will have a Bachelor's in a related field and 5–7 years in a similar role, delivering cost-effective

Qualifications

• Bachelor's degree or equivalent practical experience in business/admin/facilities management.
• 5–7 years in a similar facilities/administration role.

Responsibilities

• Oversee facilities management including HVAC, electrical, plumbing, and building infrastructure.
• Source, negotiate with, and manage third-party vendors (cleaning, security, catering).
• Maintain working knowledge of the Veris VMS system.
• Ensure health, safety, and environmental regulations are followed and safety protocols implemented.
• Prepare and monitor annual facilities and administration budget for cost efficiency.
• Manage office logistics, seating, space planning, and asset tracking.
• Supervise and lead a small team of admin or facilities staff (if applicable).

Skills

Facilities Management

Vendor Management

Safety & Compliance

Budgeting

Operations

Team Leadership

Communication

Problem-Solving

Organizational Skills

Technical Proficiency

Education

Bachelor's degree in Business Administration or Facilities Management

Tools

MS Office

Google Workspace

Veris VMS

Job description

Core Responsibilities and Expertise

• Facilities Management

Proven experience in managing and maintaining office facilities, including HVAC, electrical, plumbing, and building infrastructure.

• Vendor Management

Strong track record of sourcing, negotiating with, and managing third-party vendors and service providers (e.g., cleaning, security, catering).

Working knowledge of the VMS system - Veris

• Safety and Compliance

In-depth knowledge of health, safety, and environmental regulations (HSE) relevant to office operations; experience implementing safety protocols.

• Budgeting and Cost Control

Proficiency in preparing, monitoring, and managing the annual facilities and administration budget, focusing on cost efficiency.

• Operations and Logistics

Experience in managing office logistics, seating arrangements, space planning, and asset tracking/inventory.

• Team Leadership (If applicable)

Experience supervising and leading a small team of administrative or facilities support staff.

Key Skills and Attributes

• Communication

Good written and verbal communication skills for interaction with all staff levels, management, and external stakeholders.

• Problem-Solving

Demonstrated ability to quickly and effectively resolve facility-related emergencies and day-to-day operational issues.

• Organizational Skills

Exceptional ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines.

• Technical Proficiency

Competency in using relevant tools and standard office applications (MS Office/Google Workspace).

• Qualifications

A Bachelor's degree in Business Administration, Facilities Management, or a related field,or equivalent practical experience (e.g., minimum 5-7 years in a similar role).