Front Desk Executive And Receptionist

Bharat Fincare; New Delhi; On-site; INR 200,000 - 260,000; Full time

Job summary

Bharat Fincare is seeking an Office Administrator to support daily operations at the Delhi office. The role involves front desk duties, administrative tasks, document management, and coordination with vendors and internal teams.

The candidate will manage meeting room bookings, assist HR with interviews, handle mail/courier services, and ensure security procedures at reception. Strong communication, organizational skills, and proficiency in MS Office are required.

Qualifications

• Administrative support tasks including filing, data entry and document management.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Office coordination with vendors and internal teams.

Responsibilities

• Maintain professional appearance and conduct at the front desk.
• Greet and assist visitors in a professional manner.
• Ensure reception area is clean, organized, and presentable.
• Coordinate interviews and maintain interview records with HR.
• Manage daily administrative tasks and office records (stationery, files).
• Coordinate with vendors and internal teams when required.
• Create biometric records for employees.
• Arrange meeting room bookings and catering for meetings.
• Manage mail & courier operations and courier records.
• Ensure proper visitor authorization and security procedures at the reception.
• Monitor office equipment and report maintenance issues.
• Track inventory of office supplies and pantry items.

Job description

Professional Behavior

• Maintain professional appearance and conduct.
• Exhibit punctuality and discipline.
• Maintain confidentiality of company information.

Front Desk Maintenance

• Greet and assist visitors in a professional manner.
• Ensure reception area is clean, organized, and presentable.
• Ensure proper visitor authorization and coordination with concerned departments.

HR Support

• Maintaining Interview Records also monthly reports sharing to Hr. Department.
• Schedule Interview for Candidates.
• Follow up Calling from scheduled interview candidate.
• Calling, reverting and maintaining records of leads provided by HR or Naukri portal.

Administrative Support

• Assist in daily administrative tasks.
• Maintain office records, files, and documents. (Stationery)
• Coordinate with vendors and internal teams when required.
• Creating Biometric for employees.
• Ordering and Organizing Stationery Requirement.

Office Coordination

• Manage meeting room bookings and schedules.
• Coordinate for meetings (arrangements, refreshments, etc.)
• Mail & Courier Management

Handle incoming and outgoing couriers

• Maintain proper courier records.
• Ensure timely distribution of mail and packages.
• Booking porter to send parcels if needed.

Compliance & Security

• Follow company policies for visitor access.
• Ensure security procedures are followed at the reception.

Facility Management

• Coordinate with housekeeping, security, and maintenance staff.
• Ensure office equipment (AC, printers, lights, etc.) are working properly.
• Report and follow up on maintenance issues.

Vendor Coordination

• Coordinate with vendors (housekeeping, pantry, courier, etc.)
• Track delivery services and elevate issues if needed.

Procurement & Inventory

• Raise purchase requests for office supplies.
• Maintain stock of stationery, pantry, and other items.
• Track inventory and avoid shortages/excess.

Compliance & Support

• Follow company policies and admin procedures.
• Support compliance-related activities.
• Ensure proper documentation for all admin tasks.

Reporting

• Prepare daily/weekly reports (inventory, couriers, expenses, etc.)
• Update Admin Head/Manager on ongoing tasks.