Fleet Manager

Shipworkz Marine Solutions; Mumbai; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Shipworkz Marine Solutions in Mumbai, India, seeks an experienced crewing professional to manage vessel crews, ensure regulatory compliance, and maintain a high-quality crewing pool to support operations.

You will collaborate with operations and technical teams to optimize crew planning, payroll, and budget adherence while maintaining asset integrity and safety across the fleet.

Responsibilities

• Ensure vessels are fully manned with qualified crew in compliance with rules and project requirements.
• Develop and maintain a high-quality crewing pool through selective recruitment and screening.
• Coordinate with operations & technical teams to ensure crew operates and maintains vessels effectively.
• Oversee crew planning, rotation, retention, and welfare for cost efficiency.
• Manage crewing budgets, payroll, and disbursements and monitor variances.
• Leverage crewing software to improve processes and drive continuous improvements.
• Ensure ISM and ISO compliance; conduct internal and external crewing audits as required.
• Monitor evolving crewing regulations and advise management on impacts and implementation.
• Prepare and manage budgets and cost estimates; liaise with unions, agents, regulators.

Job description

Key Responsibility Areas (KRAs) :

• Responsible to ensure that the vessels managed by the company are sufficiently manned with qualified crew all the time, in compliance with rules, regulations and project specific requirements.
• Develop and maintain a high-quality crewing pool through careful selection, development and performance screening.
• Work closely with operations & technical team to ensure that selected crew operates and maintains the vessel effectively and efficiently to ensure asset integrity and minimize downtime.
• Oversee crew planning, rotation and retention for best performance, crew welfare and cost efficiency.
• Ensure that crewing budget is strictly met. Depletion and variances shall be monitored and reported promptly for internal action.
• Manage crew payroll, crew wage scales and efficient disbursements.
• Manage efficiency of the crewing process leveraging software platforms. Contribute towards continuous improvement of crewing process.
• Ensure compliance to ISM and ISO process of the company. Perform internal and external audits related to crewing as required.
• Keep track of new and emerging crewing regulations related to IMO and individual flag states, advise impacts to management and drive implementation if required.
• Assist in preparation & management of budgets and cost estimates.
• Maintain good relationships with seamens unions, manning agents, regulators etc to get priority access to quality crew.
• Implement strategies to achieve cost efficiency from agencies, travel agents, hotels,manning agents, medical institutions and other third-party service providers.
• Co-ordinate with P&I clubs for crewing related insurance claims.
• Work closely with operations & technical team and charterers if required to handle all crew disciplinary issues.
• Monitor and report crewing performance of the fleet regularly and meet all crewing KPIs set by the management from time to time.
• Preparation of various management reports related to crewing for top level decision making and strategizing.
• Communicate with masters of ships, operation & technical teams to clarify crewing matters and flag up all potential problems in general.
• Work collaboratively with other departments to support and develop companys business.
• Work closely with finance department to check agency invoices, disbursements, incorrect billings etc and follow up with agents for corrective actions.

Key Performance Indicators :

• Crew disciplinary frequency (Absconding, offences, drugs & alcohol, dismissal, warnings, etc.)
• Zero incidents
• Crew planning – Zero unplanned delays in replacements
• Crewing budget performance – 100% within agreed budgets
• Crewing deficiencies during audit – Zero or minor NCs
• Noncompliance to ISM – Zero