Financial Process & Tools Controller- 3rd Party Contract 1 yr- EMEA

Thales; Dadri; On-site; INR 600,000 - 900,000; Full time

Job summary

Thales is seeking a Vendor Management Specialist to own vendor management and financial processes up to invoice payment. You will coordinate with internal and external teams on quotes, invoices, budgets, and contracts, and advise on account status.

You will manage vendor data in Confluence, perform purchase requisitions and invoice entries in Oracle ERP, and support budget reconciliation and renewals with attention to detail and independence.

Qualifications

• Knowledge of financial processes and budgeting.
• Experience with budget tracking and reconciliation.
• Familiarity with Oracle iProcurement and Oracle ERP is preferred.
• Experience with Confluence is a plus.
• Strong Excel skills for data manipulation.
• Excellent communication and stakeholder management.
• Ability to multitask across multiple projects.

Responsibilities

• Coordinate stakeholders and vendors for quotes and contracts
• Submit quotes and contracts for validation with internal teams
• Maintain Confluence with vendor data
• Timely entry of Purchase Requisitions and Invoices using Oracle ERP
• Regular tracking of renewals and requisitions
• Participation in the preparation of annual budgets and budget tracking
• Point person for resolution of vendor concerns

Skills

Finance knowledge

Budget tracking

Excel

Customer service

Effective communication

Multitasking

SaaS familiarity

Stakeholder coordination

Independent work

Tools

Oracle iProcurement

Confluence

Oracle ERP

Job description

As a Vendor Management Specialist, you will own the entire vendor management and financial processes leading up to, but not including, invoice payment. You will be responsible for communications with, and between, internal and external teams regarding quotes and invoices, procedures, and budgets and be expected to be able to advise on the status of accounts regularly. Vendor compliance, purchase requisition/order preparation, invoice submission, contract management and budget reconciliation will all fall under your purview.

Key Areas of Responsibility

• Coordination of stakeholders and vendors for the receipt of quotes and contracts
• Submission of quotes and contracts for validation with our Internal Teams and facilitating compliance with vendors
• Maintenance of Confluence with vendor data
• Timely, detail oriented entry of Purchase Requisitions and Invoices using Oracle ERP
• Regular tracking of renewals and requisitions
• Participation in the preparation of annual budgets; maintenance of budget spreadsheet tracking each transaction
• Point person for the resolution of vendor concerns

Basic Qualifications

• Knowledge of Finance
• Perform Budget tracking and maintenance
• Familiarity with Oracle iProcurement (bonus and very much preferred)
• Familiarity with Confluence (bonus)
• Ability to use Microsoft Excel for manipulating numbers and simplify calculations
• Customer service/communication
• Multitasking/attending to multiple projects in varied states at any given time
• Familiarity with SaaS (bonus)
• Ability to communicate effectively and work collaboratively with multiple stakeholders
• Proven ability to work independently on assigned taskslis>