Financial Controller

Maxima Apparel Corp.; Gurugram District; On-site; INR 3,500,000 - 5,500,000; Full time

Job summary

Maxima Apparel Corp. is seeking an experienced Finance Controller to own the Accounts Payable function end-to-end for US and international entities.

The role requires close collaboration with US finance and operations teams and overseeing weekly payment runs from Gurugram on a US-aligned schedule. You will ensure accurate vendor payments, manage multi-currency processing, and drive process improvements using Odoo ERP and automation tools while maintaining strong internal controls and timely

Qualifications

• CA/CPA/CMA/ACCA or equivalent finance qualification preferred; B.Com/M.Com/MBA (Finance) at minimum.
• 10+ years of experience in accounting and finance, with at least 5 years leading Accounts Payable.
• Strong US GAAP experience and multi-entity exposure.
• Experience with an ERP for AP (Odoo strongly preferred; NetSuite, SAP, Oracle, or similar considered).

Responsibilities

• Lead and develop the AP team and act as the main AP contact for the US finance team, auditors, and stakeholders.
• Manage the full procure-to-pay (P2P) cycle — vendor invoice receipt, 2-way / 3-way matching (PO, GRN, invoice), coding, approvals, and payment.
• Ensure timely and accurate processing of vendor invoices, credit notes, debit notes, and expense claims across US and international entities.
• Plan and run weekly / bi-weekly payment runs (ACH, wire, check, international transfers), managing cash requirements with treasury.
• Manage vendor master data — onboarding, KYC / W-9 / W-8 collection, bank detail verification, and duplicate-vendor prevention.
• Resolve vendor queries and disputes promptly and maintain strong relationships with key suppliers, factories, and service providers.
• Monitor AP aging, payment terms, early-payment discounts, and DPO; flag risks and opportunities.
• Own the AP sub-ledger close — accruals, prepaids, GRNI / unbilled liabilities, and cut-off.
• Reconcile AP sub-ledger to the general ledger and vendor statements every month; clear reconciling items quickly.
• Prepare AP and expense reporting, accrual schedules, and variance analysis for management and the corporate finance team.
• Support intercompany payables and reconciliations between US, India, and other group entities.
• Apply US GAAP to AP and expense accounting; work with IFRS / local GAAP requirements for international entities.
• Ensure US 1099 vendor tracking and annual 1099 filing; support sales and use tax review on vendor invoices.
• Handle multi-currency invoices, foreign exchange revaluation, and cross-border payment requirements.
• Ensure compliance with withholding tax, GST / VAT, and other indirect tax rules on vendor payments, as applicable by country.
• Support statutory and external audits — prepare AP schedules, samples, and supporting documentation.
• Design and maintain strong AP controls — segregation of duties, approval matrices, three-way match, and payment authorization.
• Prevent and detect duplicate payments, fraud, and errors through controls and periodic reviews.
• Write and maintain AP policies and SOPs; train the team and business users.
• Drive automation of AP processes — invoice capture / OCR, email-based invoice intake, approval workflows, and payment automation.
• Track and improve AP KPIs: invoice cycle time, cost per invoice, on-time payment rate, first-pass match rate, and exceptions.
• Use Odoo ERP for AP, purchase, and accounting workflows, and work with IT on integrations, reports, and automation.

Skills

People leadership

Stakeholder management

Attention to detail

English communication

Problem solving

Education

CA / CPA / CMA / ACCA or equivalent

B.Com / M.Com / MBA (Finance)

Tools

Odoo ERP

NetSuite

SAP

Oracle ERP

Excel

Job description

We are looking for an experienced Finance Controller to own our Accounts Payable function end to end for our US and international entities. You will make sure every vendor is paid accurately and on time, every liability is recorded correctly, and month-end close runs cleanly — with strong controls, clear reporting, and a constant focus on process improvement.

You will work closely with our US finance and operations teams, so your hours align with the US business day — a US shift from 6:30 PM to 3:30 AM IST, on-site at our Gurugram office. Hands-on Odoo ERP experience is a strong plus.

What You'll Own

Accounts Payable Operations

• Lead and develop the AP team, and act as the main AP contact for the US finance team, auditors, and stakeholders.
• Manage the full procure-to-pay (P2P) cycle — vendor invoice receipt, 2-way / 3-way matching (PO, GRN, invoice), coding, approvals, and payment.
• Ensure timely and accurate processing of vendor invoices, credit notes, debit notes, and expense claims across US and international entities.
• Plan and run weekly / bi-weekly payment runs (ACH, wire, check, international transfers), managing cash requirements with treasury.
• Manage vendor master data — onboarding, KYC / W-9 / W-8 collection, bank detail verification, and duplicate-vendor prevention.
• Resolve vendor queries and disputes promptly and maintain strong relationships with key suppliers, factories, and service providers.
• Monitor AP aging, payment terms, early-payment discounts, and DPO; flag risks and opportunities.

Month-End Close and Reporting

• Own the AP sub-ledger close — accruals, prepaids, GRNI / unbilled liabilities, and cut-off.
• Reconcile AP sub-ledger to the general ledger and vendor statements every month; clear reconciling items quickly.
• Prepare AP and expense reporting, accrual schedules, and variance analysis for management and the corporate finance team.
• Support intercompany payables and reconciliations between US, India, and other group entities.

US and International Accounting and Compliance

• Apply US GAAP to AP and expense accounting; work with IFRS / local GAAP requirements for international entities.
• Ensure US 1099 vendor tracking and annual 1099 filing; support sales and use tax review on vendor invoices.
• Handle multi-currency invoices, foreign exchange revaluation, and cross-border payment requirements.
• Ensure compliance with withholding tax, GST / VAT, and other indirect tax rules on vendor payments, as applicable by country.
• Support statutory and external audits — prepare AP schedules, samples, and supporting documentation.

Internal Controls and Process Improvement

• Design and maintain strong AP controls — segregation of duties, approval matrices, three-way match, and payment authorization.
• Prevent and detect duplicate payments, fraud, and errors through controls and periodic reviews.
• Write and maintain AP policies and SOPs; train the team and business users.
• Drive automation of AP processes — invoice capture / OCR, email-based invoice intake, approval workflows, and payment automation.
• Track and improve AP KPIs: invoice cycle time, cost per invoice, on-time payment rate, first-pass match rate, and exceptions.

ERP and Systems (Good to Have)

• Use Odoo ERP for AP, purchase, and accounting workflows, and work with IT on integrations, reports, and automation.

What We're Looking For

Qualifications and Experience

• CA / CPA / CMA / ACCA or equivalent finance qualification preferred; B.Com / M.Com / MBA (Finance) at minimum.
• 10+ years of experience in accounting and finance, with at least 5 years leading Accounts Payable.
• Strong US accounting experience — US GAAP, 1099, sales and use tax, and US month-end close.
• International accounting exposure — multi-entity, multi-currency, and cross-border vendor payments.
• Experience in a multinational company or shared services centre supporting US / global entities is a must.
• Experience with an ERP for AP (Odoo strongly preferred; NetSuite, SAP, Oracle, or similar considered).
• Experience in apparel, retail, or e-commerce is a plus.

Technical Skills

• Procure-to-pay, three-way match, vendor management, and AP reconciliations
• US GAAP; IFRS / local GAAP awareness
• Odoo ERP (Accounting, Purchase) — good to have
• Advanced Excel (pivot tables, lookups, Power Query); Power BI is a plus
• AP automation tools (OCR, invoice capture, approval workflows)

Soft Skills

• Strong leadership and stakeholder management with US teams
• High attention to detail and strong sense of ownership
• Excellent written and spoken English
• Problem-solving and process-improvement mindset
• Able to work a US-aligned shift (6:30 PM to 3:30 AM IST) on-site in Gurugram

Key Performance Indicators

• On-time, accurate vendor payments and zero duplicate payments
• Clean, timely AP close, reconciliations, and audit results
• Reduced invoice cycle time and manual effort through automation