Finance Executive Collections & Reconciliation

The White Teak Company Unit Of Obgenix Software; Bengaluru; On-site; INR 450,000 - 700,000; Full time

Job summary

The White Teak Company Unit Of Obgenix Software in Bengaluru seeks a Finance Executive - Collections & Reconciliation to manage collections tracking, payment reconciliation, LR verification, and dispatch record maintenance.

The ideal candidate will have 1–3 years in Accounts Receivable or accounting operations, be detail-oriented, and proficient in MS Excel, Tally and ERP systems, with strong communication and coordination skills.

Qualifications

• Bachelor's Degree in Commerce, Accounting, Finance, or related field.
• 1–3 years of experience in Accounts Receivable, Collections, or Accounting Operations.
• Knowledge of Tally, ERP systems, MS Excel, and accounting processes.
• Understanding of payment gateways, bank reconciliation, and logistics documentation.

Responsibilities

• Monitor customer outstanding payments and collection status.
• Verify collections received against invoices and customer accounts.
• Coordinate with sales and customer teams for pending collections.
• Prepare collection reports and update management regularly.
• Verify LR copies against invoices, dispatch details, and customer orders.
• Maintain outward dispatch registers and track shipment documents.
• Conduct payment gateway reconciliation and resolve mismatches.

Skills

Attention to detail

Communication & follow-up

Analytical thinking

Multitasking & deadlines

Education

Bachelor's degree in Commerce

Tools

Tally

ERP systems

MS Excel

Accounting software

Job description

Job Title: Finance Executive - Collections & Reconciliation
Reporting To: Accounts Manager / Finance Manager

Department: Accounts & Finance

Employment Type: Full-Time

Job Summary

We are seeking a detail-oriented and proactive Accounts Executive to manage collections tracking, payment reconciliation, logistics documentation verification, and dispatch record maintenance. The ideal candidate should possess strong accounting knowledge, good coordination skills, and the ability to ensure timely financial and documentation processes.

Key Responsibilities

Collections Monitoring & Follow-Up

• Monitor customer outstanding payments and collection status.
• Verify collections received against invoices and customer accounts.
• Coordinate with sales and customer teams for pending collections.
• Prepare collection reports and update management regularly.

Ticket Processing & Workflow Management

• Review collection-related tickets and supporting documents.
• Move tickets to the next stage after verification and approval.
• Maintain accurate records of ticket status and processing timelines.
• Ensure compliance with internal workflow procedures.

Payment Gateway Reconciliation

• Perform daily and monthly reconciliation of payment gateway transactions.
• Match payment gateway receipts with bank statements and ERP/accounting records.
• Investigate and resolve transaction mismatches and settlement issues.
• Generate reconciliation reports for management review.

LR (Lorry Receipt) Verification

• Verify LR copies against invoices, dispatch details, and customer orders.
• Ensure completeness and accuracy of transportation documents.
• Coordinate with logistics and dispatch teams for document discrepancies.
• Maintain proper filing and record-keeping of LR documents.

Outward Register Maintenance

• Maintain and update outward dispatch registers accurately.
• Record invoice dispatch details, courier information, and shipment records.
• Ensure all outward documents are properly tracked and archived.
• Generate periodic reports related to outward movements and dispatch status.

Required Qualifications

• Bachelor's Degree in Commerce (B.Com), Accounting, Finance, or related field.
• 1-3 years of experience in Accounts Receivable, Collections, or Accounting Operations.
• Knowledge of Tally, ERP systems, MS Excel, and accounting processes.
• Understanding of payment gateways, bank reconciliation, and logistics documentation.

Required Skills

• Strong attention to detail and accuracy.
• Good communication and follow-up skills.
• Proficiency in MS Excel and accounting software.
• Analytical and problem-solving skills.
• Ability to manage multiple tasks and meet deadlines.

Key Performance Indicators (KPIs)

• Timely collection tracking and follow-up.
• Accuracy of payment gateway reconciliations.
• Error-free LR verification and documentation.
• Up-to-date maintenance of outward registers.
• Efficient ticket processing and closure.

Experience - 1 - 2 yrs

Only shortlisted candidates will be contacted.