Female Hostel Warden

The Presidency Group of Institutions; Bengaluru; On-site; INR 300,000 - 450,000; Full time

Job summary

The Presidency Group of Institutions is seeking a Hostel Administrator to oversee the womens hostel operations and ensure a safe, supportive living environment for students in Bengaluru. The role involves coordinating with university staff, security, housekeeping, and maintenance to uphold policies and standards.

Strong communication, organizational skills, and empathy are essential, with preference given to those with prior hostel or student-services experience within an educational setting.

Qualifications

• Bachelor's degree in any discipline; a Masters degree will be an advantage.
• Previous experience in hostel administration, student affairs, residential education, school/university administration, or a similar role is preferred.
• Good communication and interpersonal skills.

Responsibilities

• Supervise the day-to-day operations of the womens hostel and ensure a safe, secure, and comfortable living environment.
• Monitor student attendance, hostel entry/exit, and adherence to hostel timings and regulations.
• Maintain discipline and ensure compliance with university and hostel rules.
• Address students concerns, grievances, and day-to-day requirements promptly and professionally.
• Act as a point of contact between students, parents/guardians, university administration, security, housekeeping, and maintenance teams.
• Maintain accurate records of hostel residents, leave permissions, attendance, visitors, incidents, and other relevant documentation.
• Conduct regular hostel inspections, including rooms, common areas, washrooms, and other facilities.
• Coordinate with security personnel to ensure appropriate access control and campus safety.
• Handle emergencies, medical situations, accidents, or other incidents and immediately inform the appropriate university authorities.
• Ensure that hostel facilities, cleanliness, hygiene, and essential services are maintained to acceptable standards.
• Counsel and guide students regarding discipline, personal issues, adjustment difficulties, and appropriate conduct, and escalating serious matters when necessary.
• Monitor and report any incidents involving misconduct, harassment, bullying, substance abuse, or violations of university policies.
• Coordinate hostel activities, student meetings, celebrations, and welfare initiatives.
• Communicate important notices, instructions, and university policies to hostel residents.
• Maintain confidentiality and handle student-related information sensitively.
• Prepare periodic reports on hostel operations, incidents, attendance, maintenance, and student concerns.
• Perform other hostel-related duties assigned by the university administration.

Skills

Communication

Interpersonal skills

Organizational skills

Record management

Patience

Empathy

MS Office

Education

Bachelor's degree

Masters degree preferred

Tools

MS Office

Job description

Role & responsibilities

• Supervise the day-to-day operations of the womens hostel and ensure a safe, secure, and comfortable living environment.
• Monitor student attendance, hostel entry/exit, and adherence to hostel timings and regulations.
• Maintain discipline and ensure compliance with university and hostel rules.
• Address students concerns, grievances, and day-to-day requirements promptly and professionally.
• Act as a point of contact between students, parents/guardians, university administration, security, housekeeping, and maintenance teams.
• Maintain accurate records of hostel residents, leave permissions, attendance, visitors, incidents, and other relevant documentation.
• Conduct regular hostel inspections, including rooms, common areas, washrooms, and other facilities.
• Coordinate with security personnel to ensure appropriate access control and campus safety.
• Handle emergencies, medical situations, accidents, or other incidents and immediately inform the appropriate university authorities.
• Ensure that hostel facilities, cleanliness, hygiene, and essential services are maintained to acceptable standards.
• Counsel and guide students regarding discipline, personal issues, adjustment difficulties, and appropriate conduct, and escalating serious matters when necessary.
• Monitor and report any incidents involving misconduct, harassment, bullying, substance abuse, or violations of university policies.
• Coordinate hostel activities, student meetings, celebrations, and welfare initiatives.
• Communicate important notices, instructions, and university policies to hostel residents.
• Maintain confidentiality and handle student-related information sensitively.
• Prepare periodic reports on hostel operations, incidents, attendance, maintenance, and student concerns.
• Perform other hostel-related duties assigned by the university administration.

Preferred candidate profile

• Bachelors degree in any discipline; a Masters degree will be an advantage.
• Previous experience in hostel administration, student affairs, residential education, school/university administration, or a similar role is preferred.
• Good communication and interpersonal skills.
• Strong organizational and administrative abilities.
• Ability to handle students from diverse backgrounds with patience and empathy.
• Basic computer proficiency, including MS Office/email and record management.
• Female candidates with experience working in an educational institution or residential campus are preferred.