Federal Proposal Writer

Trimah Technologies LLC; Ernakulam; Remote; INR 6,598,000 - 9,896,000; Full time

Job summary

Trimah Technologies LLC is seeking an experienced Federal Proposal Writer / Capture Manager to navigate the U.S. federal contracting landscape, with a strong focus on GSA MAS opportunities.

You will lead and support the full lifecycle from opportunity identification to proposal submission, coordinating with SMEs and leadership to deliver compelling, compliant, and competitive content for federal opportunities.

Qualifications

• 3+ years of experience in federal proposal writing, capture management, business development, or federal contracting.
• Demonstrated experience with U.S. federal government proposals and solicitations.
• Hands-on experience with GSA MAS / GSA eBuy is strongly preferred.
• Strong understanding of federal solicitation terminology (RFI, Sources Sought, RFQ, RFP, SOW, PWS, SOO).
• Experience researching opportunities through SAM.gov and other federal procurement resources.

Responsibilities

• Identify and evaluate federal contracting opportunities aligned with company capabilities and growth objectives.
• Support the capture lifecycle from early opportunity identification through proposal submission and award.
• Develop and maintain capture plans, opportunity assessments, win strategies, call plans, and action plans.

Skills

Federal Proposal Writing

Capture Management

GSA MAS

GSA eBuy

Federal Procurement

Tools

GovWin

Deltek

Salesforce

Loopio

Responsive

Job description

Job Title

Federal Proposal Writer / Capture Manager – GSA MAS

Job Type

Full-Time | Remote

Job Summary:

We are seeking an experienced Federal Proposal Writer / Capture Manager with strong knowledge of the U.S. federal contracting environment, particularly GSA Multiple Award Schedule (MAS) opportunities. The ideal candidate will have hands-on experience supporting the full federal business development lifecycle, including opportunity identification, capture strategy, solicitation analysis, proposal development, compliance, pricing coordination, and submission.

The candidate will work closely with business development, recruiting, delivery, contracts, pricing, and leadership teams to develop compelling, compliant, and competitive proposals for federal government opportunities.

Key Responsibilities

Federal Capture Management

• Identify and evaluate federal contracting opportunities aligned with company capabilities and growth objectives.
• Support the capture lifecycle from early opportunity identification through proposal submission and award.
• Develop and maintain capture plans, opportunity assessments, win strategies, call plans, and action plans.
• Analyze agency requirements, procurement history, incumbent information, competition, contract vehicles, and anticipated acquisition strategies.
• Track opportunities through SAM.gov, GSA eBuy, agency procurement forecasts, and other federal procurement sources.
• Coordinate with internal stakeholders to establish bid/no‑bid recommendations based on documented opportunity factors.

Proposal Development & Writing

• Lead or support the development of federal government proposals, RFIs, Sources Sought responses, RFQs, RFP responses, capability statements, and task-order proposals.
• Develop persuasive content for Technical, Management, Staffing, Past Performance, Corporate Experience, and Executive Summary sections.
• Translate technical and operational information from SMEs into clear, compliant, evaluator-focused proposal content.
• Develop proposal outlines, compliance matrices, annotated outlines, storyboards, and content plans.
• Ensure proposals clearly address Section L instructions and Section M evaluation criteria, where applicable.
• Coordinate proposal inputs from SMEs, recruiting, operations, finance, contracts, and leadership.
• Edit and quality-check proposal content for clarity, consistency, grammar, formatting, and compliance.

GSA MAS Experience

• Support proposal and contract activities associated with the GSA Multiple Award Schedule (MAS).
• Demonstrate familiarity with the GSA MAS solicitation structure, SINs, labor categories, pricing requirements, and applicable proposal documentation.
• Assist with identifying appropriate Special Item Numbers (SINs) based on company capabilities.
• Support preparation and maintenance of GSA MAS‑related documentation, including labor category descriptions, qualifications, pricing information, and supporting narratives.
• Understand the importance of maintaining consistency between the company's capabilities, labor categories, pricing, and federal proposal submissions.
• Support responses to GSA/eBuy RFQs and task-order opportunities under applicable contract vehicles.

Compliance & Proposal Management

• Develop and maintain detailed compliance matrices mapping solicitation requirements to proposal responses.
• Track solicitation amendments, questions and answers, deadlines, deliverables, and proposal responsibilities.
• Conduct color-team reviews such as Pink Team, Red Team, and Gold Team reviews as appropriate.
• Identify proposal gaps, inconsistencies, risks, and missing solicitation requirements before submission.
• Maintain proposal libraries, reusable content, past-performance information, resumes, corporate qualifications, and relevant project descriptions.

Business Development & Capture Support

• Collaborate with leadership and business development teams to strengthen federal market positioning.
• Research federal agencies, buying patterns, competitors, incumbents, and upcoming procurements.
• Assist with development of capability statements, one‑pagers, presentations, white papers, and sources‑sought responses.
• Support teaming and subcontractor research when required.
• Maintain accurate opportunity and capture information within CRM or pipeline‑management systems.

Required Qualifications

• 3+ years of experience in federal proposal writing, capture management, business development, or federal contracting.
• Demonstrated experience with U.S. federal government proposals and solicitations.
• Hands‑on experience with GSA MAS / GSA eBuy is strongly preferred.
• Strong understanding of federal solicitation terminology, including RFI, Sources Sought, RFQ, RFP, SOW, PWS, SOO, L/M sections, evaluation criteria, and compliance matrices.
• Experience researching opportunities through SAM.gov and other federal procurement resources.
• Strong proposal writing, editing, proofreading, and document‑management skills.
• Experience working with technical SMEs and translating technical information into proposal‑ready content.
• Ability to manage multiple proposals and competing deadlines.
• Strong attention to detail and ability to identify compliance gaps.

Preferred Qualifications

• Experience supporting GSA MAS SINs and eBuy opportunities.
• Experience with IDIQ, GWAC, BPA, BOA, and task‑order competitions.
• Knowledge of federal acquisition processes and FAR/DFARS requirements.
• Experience with federal staffing, IT services, professional services, or technology contracts.
• Experience supporting 8(a), SDVOSB, WOSB, HUBZone, or other small‑business federal contracting programs.
• Proposal certification such as APMP is a plus.
• Experience with proposal management tools, CRM systems, or platforms such as GovWin, Deltek, Salesforce, Loopio, Responsive, or similar systems.

Core Competencies

• Federal Proposal Writing
• Capture Management
• GSA MAS
• GSA eBuy
• Federal Business Development
• SME Coordination
• Proposal Reviews
• FAR/DFARS Awareness
• SAM.gov Research
• Task‑Order Proposal Development

Ideal Candidate Profile

The ideal candidate should understand how to interpret the solicitation once released, and how to turn that strategy into a compliant and persuasive proposal.

Particular value will be placed on candidates who have personally supported GSA MAS activities and GSA eBuy opportunities, rather than candidates whose experience is limited to commercial proposals.