Factory HR and Admin (1+ years in a Plant or Factory set-up)

Greengrapes Corp; Vadodara; On-site; INR 279,000 - 502,000; Full time

Job summary

Greengrapes Corp in Vadodara and Kosi Kalan seeks an organized Office Administrator to oversee daily operations of the production unit and support administrative tasks, ensuring a professional and efficient work environment.

The role requires a Bachelor's degree in HR or Business Administration and 2–5 years in HR support or administrative roles, preferably in MNCs with matrix structures. You will assist in recruitment, onboarding, records management, and compliance.

Qualifications

• Bachelor’s degree in human resources, Business Administration, or a related field.
• 2–5 years of experience in an HR support or administrative role.
• Worked in MNC and Matrix Organization.

Responsibilities

• Oversee daily office and plant administrative operations, including security, housekeeping, contract labor coordination, vendor management, and preparation and maintenance of attendance and statutory contract documentation.
• Ensure office and plant cleanliness, hygiene standards, and general facility upkeep.
• Manage office and plant inventory, ensuring adequate availability of consumables, stationery, uniform and equipment to support uninterrupted operations.
• Coordinate recruitment activities by scheduling interviews, arranging meetings with internal stakeholders, managing calendars, sending invitations, and ensuring seamless communication between candidates, hiring managers, and team leads.
• Assist in the onboarding of new team members by coordinating documentation and ensuring a welcoming and supportive onboarding experience.
• Maintain accurate and up-to-date records related to invoices, contracts, vendors, employees, and statutory documentation.
• Develop, implement, and improve administrative systems and processes to enhance efficiency and internal and external communication.
• Manage organizational correspondence, including phone calls, emails, courier services, and official communications.
• Address employee queries and support resolution of workplace issues and grievances in coordination with HR and management.
• Coordinate travel, food, accommodation and assist in planning company events and team-building activities.
• Manage essential plant services, including drinking water supply, courier services, and visitor coordination, and guest management.
• Provide administrative support for plant safety initiatives, including coordination of safety-related activities, documentation, training activities, and compliance requirements.
• Collect and verify daily attendance data for payroll processing, review timesheets, monitor employee attendance and exit records, and ensure all compliance documentation is accurate and up to date in accordance with legal and organizational requirements.
• Employee information shall be protected through strict adherence to confidentiality protocols, with access restricted to authorized personnel only.

Education

Bachelor's degree in HR/Business Admin

Job description

Hiring for one of the world’s leading manufacturers of chemical products for the building industry, known for innovative, sustainable solutions used in construction, renovation, and infrastructure projects.

Job Description:

We are seeking a highly organized and proactive Office Administrator to oversee and support the daily operations of our production unit in Vadodara and Kosi Kalan. This role is integral to the smooth functioning of the team, involving coordination of administrative activities, optimization of workflows, and maintenance of a professional and efficient work environment. The ideal candidate will thrive in a dynamic setting and demonstrate a strong commitment to fostering a positive and inclusive workplace culture.

Qualifications:

• Bachelor’s degree in human resources, Business Administration, or a related field
• 2–5 years of experience in an HR support or administrative role
• Worked in MNC and Matrix Organization.

Responsibilities:

• Oversee daily office and plant administrative operations, including security, housekeeping, contract labor coordination, vendor management, and preparation and maintenance of attendance and statutory contract documentation.
• Ensure office and plant cleanliness, hygiene standards, and general facility upkeep.
• Manage office and plant inventory, ensuring adequate availability of consumables, stationery, uniform and equipment to support uninterrupted operations.
• Coordinate recruitment activities by scheduling interviews, arranging meetings with internal stakeholders, managing calendars, sending invitations, and ensuring seamless communication between candidates, hiring managers, and team leads.
• Assist in the onboarding of new team members by coordinating documentation and ensuring a welcoming and supportive onboarding experience.
• Maintain accurate and up-to-date records related to invoices, contracts, vendors, employees, and statutory documentation.
• Develop, implement, and improve administrative systems and processes to enhance efficiency and internal and external communication.
• Manage organizational correspondence, including phone calls, emails, courier services, and official communications.
• Address employee queries and support resolution of workplace issues and grievances in coordination with HR and management.
• Coordinate travel, food, accommodation and assist in planning company events and team-building activities.
• Manage essential plant services, including drinking water supply, courier services, and visitor coordination, and guest management.
• Provide administrative support for plant safety initiatives, including coordination of safety-related activities, documentation, training activities, and compliance requirements.
• Collect and verify daily attendance data for payroll processing, review timesheets, monitor employee attendance and exit records, and ensure all compliance documentation is accurate and up to date in accordance with legal and organizational requirements.
• Employee information shall be protected through strict adherence to confidentiality protocols, with access restricted to authorized personnel only.