Factory Admin

HypTechie; Mumbai; On-site; INR 300,000 - 500,000; Full time

Job summary

HypTechie seeks a proactive Factory Admin to oversee administrative and HR activities at the client's Maharashtra factory. The role requires 4–8 years of factory admin experience, strong vendor management and meticulous documentation to ensure smooth operations.

The position involves coordinating procurement, maintenance, HR processes, attendance, and safety compliance, with on-site responsibility at the Mumbai facility.

Qualifications

• Bachelor’s degree or equivalent; relevant admin or HR training preferred.
• 4–8 years of factory or plant admin experience.
• Strong vendor management, documentation and coordination skills.
• Familiar with compliance, safety and HR protocols.
• Hands-on experience in factory HR operations is a plus.

Responsibilities

• Vendor Management: identify and finalize vendors for stationery, housekeeping, AMC and maintenance services; collect quotations, negotiate pricing and ensure proper documentation.
• Facility & Maintenance: supervise cleanliness, housekeeping staff; manage repairs and factory infrastructure; coordinate with vendors to complete work on schedule.
• Reporting & Documentation: prepare MIS reports, manpower and transportation data; manage petty cash; verify bills and obtain approvals.
• Courier & Stock Management: maintain registers for inward/outward posts; track and replenish factory supplies and prepare monthly consumption reports.
• HR Support: coordinate recruitment and onboarding of technical staff; manage attendance, leaves and OT sheets; support employee engagement and safety compliance.

Skills

Vendor management

Documentation

Coordination

Compliance

HR processes

Factory operations

Attendance & OT

Education

Bachelor's degree or equivalent

Job description

Our client is looking for a Factory Admin who will be responsible for ensuring the smooth functioning of administrative and HR activities at their factory location. The ideal candidate will be proactive, organized, and experienced in managing factory operations, vendor coordination, compliance, and employee-related processes

Location: Maharashtra, India
Experience: 4 – 8 Years
Employment Type: Full-Time | Permanent
Salary Range: ₹3,00,000 – ₹5,00,000 per annum
Work Mode: Office Only

Key Responsibilities:

Vendor Management:

• Identify and finalize vendors for stationery, housekeeping, AMC, and maintenance services
• Collect quotations, negotiate pricing, and ensure proper documentation and compliance

Facility & Maintenance:

• Supervise cleanliness and housekeeping staff
• Manage repairs and factory infrastructure (electricity, telephony, pest control, etc.)
• Coordinate with vendors to complete work as per schedule

Reporting & Documentation:

• Prepare MIS reports, manpower and transportation data
• Manage petty cash with accurate documentation and voucher tracking
• Verify bills, take Factory Manager’s approval, and submit for processing

Courier & Stock Management:

• Maintain registers for inward/outward posts
• Track and replenish stock of factory supplies and prepare monthly consumption reports

HR Support:

• Coordinate recruitment and onboarding of technical staff (including visits to ITIs)
• Manage attendance, leave records, and prepare OT sheets using biometric logs
• Support employee engagement, safety compliance, and grievance handling
• Conduct random checks at security points and display necessary notices

Candidate Profile:

• Bachelor’s degree or equivalent; relevant admin or HR training preferred
• 4–8 years of factory or plant admin experience
• Strong vendor management, documentation, and coordination skills
• Familiar with compliance, safety, and HR protocols
• Hands-on experience in factory HR operations is a plus

Note: Candidate will join client on fulltime payroll.