Facility Manager

Leegality; Gurgaon; On-site; INR 600,000 - 1,200,000; Full time

Benefits offered by this job

Hybrid work setup

Culture that rewards initiative,cur i/

Job summary

Leegality is seeking a hands-on Facility Manager to ensure smooth day-to-day office functioning in our Gurgaon office. You will manage vendors, oversee maintenance and housekeeping, handle supplies, and resolve routine operational issues with proactivity and ownership.

The ideal candidate thrives in a fast-paced, collaborative environment, coordinates with internal teams, and maintains safe, clean, and well-organized workplaces. Hybrid/onsite workplace culture with growth opportunities awaits.

Qualifications

• 2–3+ years of experience in facility management, office administration, workplace operations, or a similar role.
• Hands-on experience managing vendors and coordinating facility-related services.
• Experience handling maintenance, housekeeping, pantry, office supplies, or general office operations.
• Good communication, coordination, and follow-up skills.
• Basic knowledge of procurement, quotations, invoices, and expense tracking.
• Working knowledge of MS Excel, Google Sheets, and other basic office tools.
• Ability to manage multiple responsibilities and resolve day-to-day issues independently.
• Strong organisational skills, attention to detail, and a practical problem-solving approach.

Responsibilities

• Manage day-to-day office facilities and ensure smooth workplace operations.
• Coordinate with vendors for housekeeping, pantry, maintenance, pest control, security, and other services as required.
• Monitor vendor performance, service quality, timelines, and pending requests.
• Coordinate repairs and maintenance for office infrastructure, furniture, electrical fittings, plumbing, and air-conditioning.
• Manage office supplies, pantry inventory, and other procurement requirements.
• Obtain quotations, compare prices, coordinate purchases, and follow up on deliveries.
• Track invoices, expenses, vendor contracts, and service agreements.
• Coordinate with building management and external service providers to resolve facility-related issues.
• Maintain records of office assets, inventory, maintenance schedules, and vendor information.
• Respond to employee requests related to office facilities and ensure timely resolution.
• Coordinate with People, Finance, IT, and other internal teams for office-related requirements.
• Support office events, seating arrangements, visitor requirements, and office setup activities when needed.
• Maintain relevant documentation and support workplace safety and compliance requirements applicable to the office.

Skills

Facility management

Office administration

Vendor management

Procurement

MS Excel

Google Sheets

Tools

MS Excel

Google Sheets

Job description

Leegality works with large Indian businesses to digitally transform critical compliance processes in a fast, easy and secure way.

We have multiple products across 2 categories:

Document Infrastructure:

Products that help businesses build paperless processes at scale:

Document Execution Workflow: A unified platform for businesses to digitally execute ( eSign, eStamp, Template Pre-fill, Document Fraud Prevention etc. ) agreements, forms and other documents in a compliant way. Currently in use by 2000+ Indian businesses from giants like HDFC and SBI Cards to high-growth disruptors like goDigit and Cars24.

Contract Management: An AI-powered platform for businesses to quickly review, negotiate and take action on contracts

Signstation: A simple platform for businesses to digitally sign simple documents like invoices, policies and letters in a cost effective manner

Consent Infrastructure:

Consentin: An end-to-end DPDP and Privacy compliance platform for Indian businesses

Consentin Lens: A data discovery platform for businesses to identify the personal data they collect and store.

If you’re interested in building mission critical software that operates at population scale ( 75 million + Indians have signed at least one document through Leegality ) then join Leegality.

Curious about our impact? Explore our customer success stories: leegality.com/case-studies

Our Culture

At Leegality, trust, ownership, transparency, and having fun while doing meaningful work are core to how we operate — not just values on paper. Our team rated us an incredible 97 eNPS for FY 2023–24 — the highest among 175+ startups surveyed.

We focus deeply on helping our people grow and stay motivated. Some of the perks you’ll enjoy:

Hybrid work setup

A culture that rewards initiative, curiosity, and impact

If you're looking for a place where you can make a real difference while working with smart, driven, and genuinely nice people, welcome to Leegality.

Role brief:

We are looking for a hands-on Facility Manager who can ensure the smooth day-to-day functioning of our office.

The ideal candidate should have experience managing vendors, coordinating maintenance and housekeeping, handling office supplies, and resolving everyday operational issues. We are looking for someone organised, proactive, and comfortable taking ownership of facility-related responsibilities.

The person should be able to coordinate with internal teams and external service providers, maintain records, manage routine purchases, and ensure that employees have a clean, safe, and well-maintained workplace.

Key responsibilities:

Manage day-to-day office facilities and ensure smooth workplace operations.

Coordinate with vendors for housekeeping, pantry, maintenance, pest control, security, and other services as required.

Monitor vendor performance, service quality, timelines, and pending requests.

Coordinate repairs and maintenance for office infrastructure, furniture, electrical fittings, plumbing, and air-conditioning.

Manage office supplies, pantry inventory, and other procurement requirements.

Obtain quotations, compare prices, coordinate purchases, and follow up on deliveries.

Track invoices, expenses, vendor contracts, and service agreements.

Coordinate with building management and external service providers to resolve facility-related issues.

Maintain records of office assets, inventory, maintenance schedules, and vendor information.

Respond to employee requests related to office facilities and ensure timely resolution.

Coordinate with People, Finance, IT, and other internal teams for office-related requirements.

Support office events, seating arrangements, visitor requirements, and office setup activities when needed.

Maintain relevant documentation and support workplace safety and compliance requirements applicable to the office.

Desired Skills and Experience:

2–3+ years of experience in facility management, office administration, workplace operations, or a similar role.

Hands-on experience managing vendors and coordinating facility-related services.

Experience handling maintenance, housekeeping, pantry, office supplies, or general office operations.

Good communication, coordination, and follow-up skills.

Basic knowledge of procurement, quotations, invoices, and expense tracking.

Working knowledge of MS Excel, Google Sheets, and other basic office tools.

Ability to manage multiple responsibilities and resolve day-to-day issues independently.

Strong organisational skills, attention to detail, and a practical problem-solving approach.

Good to have:

Experience working in a corporate office, startup, or growing organisation.

Experience managing multiple vendors or service providers.

Exposure to annual maintenance contracts (AMCs), purchase orders, and vendor agreements.

Familiarity with workplace safety, emergency procedures, and facility documentation.

Experience supporting office setup, relocation, or workplace improvement initiatives.

What success looks like

Smooth day-to-day office operations with minimal disruption.

Timely resolution of maintenance and facility-related issues.

Reliable vendor service and effective follow-up.

Proper tracking of office supplies, purchases, invoices, and expenses.

A clean, organised, and comfortable workplace for employees.

Better coordination between vendors and internal teams.

Recruitment Process:

Our hiring process combines AI-powered evaluations with structured interviews to ensure a fair and seamless experience.

You will be contacted via email with the next steps upon being shortlisted.

The process may include Assessments, AI-enabled interviews, and In-Person Interviews with our team.

Final selection and CTC will be based on your overall performance and experience.

For more information about us please visit our: