Facility Executive

Jana Small Finance Bank; Maharashtra; On-site; INR 223,000 - 446,000; Full time

Job summary

Jana Small Finance Bank is seeking a Facility Executive to oversee maintenance, housekeeping and security across branches. The role involves coordinating with vendors, managing budgets and ensuring compliance with safety and statutory requirements.

You will support branch operations, manage office equipment and furniture logistics, and ensure timely maintenance and facility-related documentation. The position may require visits to multiple locations and after-hours support as needed.

Qualifications

• Graduate with exposure to facility management, administration or infrastructure operations.
• Minimum 2–5 years of relevant experience in banking/ corporate offices.
• Proficiency in MS Office and basic reporting tools.

Responsibilities

• Oversee facility & infrastructure maintenance across branches and offices.
• Manage housekeeping and security services; ensure safety protocols are followed.
• Coordinate with vendors, contractors and service providers and track SLAs.
• Provide administrative support for branches and offices, including asset management.
• Ensure compliance with safety, fire and emergency preparedness requirements.

Skills

Facility management

Vendor management

MS Office

Education

Graduate in any discipline; degree/diploma in Facility Management or related field

Tools

MS Office

Job description

Job Description Facility Executive

Position: Facility Executive
Department: Administration / Facilities Management
Industry: Banking / Financial Services
Reporting To: Facility Manager / Administration Head
Location: Western Line

Key Responsibilities

1. Facility & Infrastructure Management

• Ensure proper upkeep and maintenance of bank branches, offices and other premises.
• Coordinate preventive and corrective maintenance of electrical, plumbing, HVAC, civil and other infrastructure.
• Conduct regular facility inspections and identify maintenance requirements.
• Ensure timely resolution of facility-related complaints and breakdowns.
• Monitor availability and functioning of essential utilities and services.

2. Housekeeping & Security Management

• Supervise housekeeping and security services at assigned locations.
• Ensure cleanliness, hygiene and overall upkeep of premises.
• Coordinate with security agencies and ensure deployment as per approved manpower.
• Monitor adherence to security and safety protocols.
• Escalate any security or safety-related concerns to the concerned authority immediately.

3. Vendor Management

• Coordinate with facility service providers, contractors and vendors.
• Monitor vendor performance against agreed service levels.
• Verify service completion and coordinate for timely submission of invoices.
• Support vendor onboarding, documentation and renewal of service contracts.
• Ensure services are delivered within approved budgets and organizational guidelines.

4. Administrative Support

• Manage day-to-day administrative requirements related to branches/offices.
• Coordinate movement, installation and maintenance of office equipment, furniture and fixtures.
• Maintain records of facility assets, maintenance activities and vendor details.
• Support branch/office shifting, renovation and relocation activities.
• Coordinate with internal departments for facility-related requirements.

5. Health, Safety & Compliance

• Ensure compliance with applicable safety, fire and emergency preparedness requirements.
• Conduct periodic checks of fire extinguishers, fire alarms, emergency exits and other safety equipment.
• Coordinate fire drills and other emergency preparedness activities.
• Ensure required statutory certificates, licenses and facility-related documents are maintained and renewed on time.
• Report any safety, compliance or operational risks to management.

6. Cost & Budget Management

• Monitor facility-related expenses and ensure optimum utilization of resources.
• Support preparation and tracking of facility budgets.
• Identify opportunities for cost optimization without compromising service quality.
• Validate vendor bills and ensure expenses are supported by appropriate documentation and approvals.

7. Branch & Business Support

• Provide timely facility support to branches and business units.
• Coordinate resolution of facility issues that may impact branch operations or customer service.
• Support new branch openings, closures, renovations and relocation projects.
• Ensure premises are ready for business operations within defined timelines.

Key Performance Indicators (KPIs)

• Timely resolution of facility complaints and maintenance issues.
• Availability and uptime of critical infrastructure.
• Housekeeping and security service quality.
• Vendor performance and SLA adherence.
• Timely completion of maintenance and facility projects.
• Compliance with safety and statutory requirements.
• Facility cost optimization and budget adherence.
• Internal stakeholder satisfaction.

Qualification & Experience

• Graduate in any discipline; degree/diploma in Facility Management, Administration, Engineering or a related field will be an added advantage.
• 2–5 years of relevant experience in facility management, administration or infrastructure operations, preferably in banking, financial services, corporate offices or similar organizations.
• Experience in managing vendors, housekeeping, security and maintenance activities.
• Good working knowledge of MS Office and basic reporting tools.

Key Competencies

• Facility & infrastructure management
• Vendor management
• Problem-solving and coordination
• Cost and budget management
• Safety and compliance awareness
• Planning and execution
• Good communication and interpersonal skills
• Stakeholder management
• Ability to work under timelines and handle multiple locations/tasks
• Strong follow-up and ownership

Working Conditions

The role may require frequent visits to branches/offices, coordination with vendors and contractors, and availability beyond regular working hours in case of emergency facility or operational issues.