Manager-Administration and Infrastructure

Viksit Capital Pvt Ltd; Mumbai; On-site; INR 1,500,000 - 2,100,000; Full time

Job summary

Viksit Capital Pvt Ltd in Mumbai seeks an experienced Facilities & Infrastructure Manager to lead day-to-day operations across corporate offices and branches, oversee housekeeping, security, pantry, transport and front-office services, and ensure workplace safety and compliance with Indian regulations.

You will drive asset management, vendor governance, budgeting, office expansions, and branch rollouts, coordinating with IT for data security and RBI audits, supporting audits and regulatory

Qualifications

• Masters Degree in any specialization.
• 8-12 years of experience in facilities and infrastructure management.
• Prior experience in NBFC, BFSI, or regulated corporate environments is preferred.
• Strong understanding of Indian statutory, safety, and labour compliance.
• Experience supporting audits and regulatory inspections.

Responsibilities

• Manage day-to-day facilities operations across corporate offices and branches.
• Oversee housekeeping, security, pantry, transport, and front-office services.
• Ensure workplace safety, hygiene, and compliance with Indian regulations.
• Conduct regular facility inspections and preventive maintenance.
• Lead office setup, expansion, relocation, and branch rollout projects.
• Onboard and manage vendors in line with internal policies.
• Prepare and manage annual facilities and infrastructure budgets; track OPEX and CAPEX; drive cost optimization.
• Lead in-house facilities teams and contingent staff; coordinate with HR on safety and wellness.
• Coordinate with IT for data security and RBI audit readiness; support audits and regulatory inspections.

Skills

Facilities management

Vendor governance

Crisis management

Documentation

Cross-functional coordination

Education

Masters degree in any specialization

Job description

Facilities Management

• Manage day-to-day facilities operations across corporate offices and branches
• Oversee housekeeping, security, pantry, transport, and front-office services
• Ensure workplace safety, hygiene, and compliance with Factories Act, Shops & Establishments Act, and local municipal regulations
• Conduct regular facility inspections and preventive maintenance

Infrastructure & Asset Management

• Manage all company owned infrastructure including fixed and movable assets (offices, branches, co owned accommodations etc.)
• Ensure infrastructure readiness in coordination with IT for RBI audit and data security requirements
• Maintain fixed asset registers and support physical asset verification during audits
• Lead office setup, expansion, relocation, and branch rollout projects

Vendor & Contract Management

• Onboard and manage vendors in line with internal procurement and compliance policies
• Ensure vendor contracts include appropriate SLA, indemnity, and statutory compliance clauses
• Monitor vendor compliance with labour laws, minimum wages, PF, ESI, and statutory filings
• Conduct periodic vendor audits and performance reviews

Compliance, Safety & Risk Management

• Ensure compliance with:
  • Fire Safety Regulations (Fire NOC, mock drills, evacuation plans)
  • Electrical Safety norms and building occupancy certifications
  • Environmental and waste management laws (e-waste, hazardous waste)
• Coordinate with local authorities for licenses, approvals, and renewals
• Support internal audits, statutory audits, RBI inspections, and concurrent audits
• Implement Business Continuity Planning (BCP) and disaster recovery infrastructure readiness
• Maintain documentation required for NBFC regulatory and governance audits

Budgeting & Cost Control

• Prepare and manage annual facilities and infrastructure budgets
• Track OPEX and CAPEX, ensuring alignment with approved budgets
• Drive cost optimization while maintaining regulatory and safety compliance
• Ensure timely invoice processing and adherence to financial controls

People & Stakeholder Management

• Lead in-house facilities teams and contingent/contract service staff
• Act as the point of contact for facility-related employee escalations
• Coordinate closely with all stakeholders
• Support HR initiatives related to workplace safety and employee wellness
• Ensure compliance and attendance during Fire and Safety drills

Required Qualifications

• Masters Degree in any specialization
• 8-12 years of experience in facilities and infrastructure management
• Prior experience in NBFC, BFSI, or regulated corporate environments is preferred
• Strong understanding of Indian statutory, safety, and labour compliance
• Experience supporting audits and regulatory inspections

Preferred Skills & Competencies

• Knowledge of infrastructure, Data security, and Business Continuity Plan (BCP)
• Experience managing multi-location branch setups
• Strong crisis management and vendor governance skills
• High attention to documentation and compliance
• Excellent communication and cross-functional coordination abilities

Desired Candidate Profile:

• Experience and Exposure of Identifying and setting up new branches
• Team handling experience is a must.
• Good interpersonal and communications skills in English, Hindi and native regional language.
• Audit and regulatory compliance outcomes
• Facility uptime and incident response time
• Infrastructure cost optimization
• Vendor Management,Compliance and SLA adherence
• Employee satisfaction with workplace facilities

Position Reporting: This position reports to MD & CEO

Educational Qualification: Any Graduate or Postgraduate.

Work Experience: Minimum experience of 8-12 years of experience