Facility Executive

Qentelli; Hyderabad; On-site; INR 300,000 - 450,000; Full time

Job summary

Qentelli in Hyderabad, India is seeking a Facility Executive to support day-to-day facility and administrative operations, including vendor coordination, asset management, travel arrangements, and office services. The role collaborates with internal teams, vendors, clients, and stakeholders to ensure smooth operations.

The ideal candidate is a graduate with 2+ years in facility management or office operations, skilled in MS Office, with strong communication, organization, and a proactive

Qualifications

• Graduate in any discipline with 2+ years of experience in facility management, administration, or office operations.
• Strong communication, coordination, organizational, and time-management skills.
• Basic knowledge of MS Office (Excel, Word, Outlook).
• Comfortable handling vendors, inventory, petty cash, documentation, and purchase-related activities.

Responsibilities

• Manage day-to-day facility and administrative operations.
• Create and manage employee ID cards, access cards, and gate passes.
• Coordinate with vendors for facility services and maintenance.
• Manage petty cash, Purchase Orders (POs), and related documentation.
• Maintain Welcome Kit inventory and asset records.
• Coordinate laptop shipments and deliveries.
• Handle flight, hotel, and other travel bookings.
• Coordinate client visits, visitor arrangements, and reception requirements.
• Maintain records related to vendors, assets, purchases, and facility operations.
• Coordinate with internal teams and service providers to resolve facility-related issues.
• Support office events and employee requirements as needed.
• Ensure compliance with facility policies, processes, and safety requirements.
• Perform other administrative and facility-related tasks assigned by the manager.

Skills

Communication

Coordination

Organizational skills

Time management

Education

Graduate in any discipline

Tools

MS Office

Job description

Role & responsibilities

We are looking for a Facility Executive to support day-to-day facility and administrative operations, including vendor coordination, asset management, employee support, travel arrangements, access management, inventory control, and other office-related activities. The role will be responsible for ensuring smooth and efficient facility operations while coordinating with internal teams, vendors, clients, and other stakeholders.

Key Responsibilities:

• Manage day-to-day facility and administrative operations.
• Create and manage employee ID cards, access cards, and gate passes.
• Coordinate with vendors for facility services and maintenance.
• Manage petty cash, Purchase Orders (POs), and related documentation.
• Maintain Welcome Kit inventory and asset records.
• Coordinate laptop shipments and deliveries.
• Handle flight, hotel, and other travel bookings.
• Coordinate client visits, visitor arrangements, and reception requirements.
• Manage online orders for office and administrative requirements.
• Maintain records related to vendors, assets, purchases, and facility operations.
• Coordinate with internal teams and service providers to resolve facility-related issues.
• Support office events and employee requirements as needed.
• Ensure compliance with facility policies, processes, and safety requirements.
• Perform other administrative and facility-related tasks assigned by the manager.

Preferred Candidate Profile:

• Graduate in any discipline with 2+ years of experience in facility management, administration, office operations, or any industry.
• Strong communication, coordination, organizational, and time-management skills.
• Basic knowledge of MS Office (Excel, Word, Outlook).
• Comfortable handling vendors, inventory, petty cash, documentation, and purchase-related activities.
• Proactive, responsible, and willing to take ownership of day-to-day operations.
• Ability to manage travel bookings, client visits, and administrative activities.
• Must have a valid two-wheeler/bike for work-related requirements.
• Flexible to handle ad-hoc responsibilities as assigned by the manager.