Facilities Executive

Jones Lang LaSalle Incorporated; Hyderabad; On-site; INR 600,000 - 900,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Hyderabad is seeking a Facilities Executive – Soft Services to manage day-to-day facility operations on site at Deloitte Towers. You will drive service quality, coordinate housekeeping and other soft services, and monitor performance against SLAs while ensuring safety and compliance.

Ideal candidates have 3–5 years in facilities management, a strong customer focus, and proven ability to improve processes.

Qualifications

• Experience in Facilities Management is required.
• Strong Customer Service focus.
• Excellent people skills and ability to interact with a wide range of client staff.
• Knowledge of Occupational Safety requirements.
• Strong PC literacy and ability to manage daily activities using various systems.
• Demonstrated experience with continuous improvement initiatives desirable.
• Demonstrated experience with client reporting and preparation of reports.
• Graduate in any discipline with 3 – 5 years experience in facilities management.
• Tertiary qualifications in hotel management / building management and/or business desirable.
• Proven ability to function effectively as part of a team.
• Proven ability to initiate and follow through with improvement initiatives.

Responsibilities

• Ownership of the day-to-day administration, including reports generation of the stocks tracker.
• Provide assistance to AFM & Campus manager in managing all IFM Soft services and administrative functions.
• Develop and implement procedures and performance measures to ensure accuracy of work methods.
• Maintain stock levels and ensure availability of consumables for services.
• Vendor invoices processing aligned with Deloitte finance process.
• Statutory compliance check of all vendor invoices.
• Routinely inspect services to ensure performance measures are met.
• Participate in Emergency Evacuation procedures and health and safety reviews.

Skills

Strong Customer Service

Excellent people skills

Knowledge of Occupational Safety

Strong PC literacy

Continuous improvement

Client reporting

Team collaboration

Education

Graduate in any discipline with 3–5 years FM experience

Tertiary qualifications in hotel/building management or business desirable

Job description

TITLE Facilities Executive – Soft Services

BUSINESS UNIT Integrated Facilities Management

LOCATION Deloitte Towers, Meenakshi, Tech-park, Hyderabad

REPORTING TO Assistant Facilities Manager – Soft Services

DIRECT REPORTS Onsite Shift Supervisors (Soft Services)

POSITION GOALS

To provide comprehensive management of services covering all facility services to client, with a focus on continuous improvement.

To achieve financial and other targets established by both the Facilities Manager and Assistant Facilities Manager.

Achievement of the Key Performance Indicators and Service Level Agreement targets.

Sets stretch targets for team to achieve maximum team performance

Is able to make difficult decisions and resolve problems or improve operations.

Actively searches out opportunities to achieve best results

Promotes open, constructive and collaborative relations with superiors, subordinates, peers and clients.

Gains respect of JLL people, Deloitte and where appropriate, with the broader business community.

DUTIES AND RESPONSIBILITIES

• Ownership of the day-to-day administration, including reports generation of the stocks tracker.
• Provide assistance to the AFM & Campus manager in managing all IFM Soft services, administrative functions, Housekeeping services and facility services and any other administrative functions as deemed by Deloitte.
• Developing and implementing procedures and performance measures to ensure simplification and accuracy of work methods and reliability of FM
• Ensuring an adequate supply of consumables/materials and service for the proper operation of services and enter into supply and service contracts as approved by the client
• Maintain appropriate stock levels of all consumables to ensure smooth operations & elaborate in time to achieve availability of stocks.
• Vendor invoices processing aligned with Deloitte finance process.
• Statutory compliance check of all vendor invoices.
• Routinely Inspect all services to ensure performance measures are being maintained
• Set stretch targets for self to achieve maximum team performance
• Reporting Contribute to the Weekly FM Meeting Minutes
• Contribute to the Monthly Management Report to Deloitte and other reports as required
• Others Participate in Emergency Evacuation procedures including crisis management and business continuity.
• Manage all Health and Safety issues and actively participate in Health and Safety reviews

EMPLOYEE SPECIFICATIONS

• Experience in Facilities Management is required.
• Strong Customer Service focus
• Excellent people skills and ability to interact with a wide range of client staff and demands
• Knowledge of Occupational Safety requirements
• Strong PC literacy and proven ability to manage daily activities using various systems.
• Demonstrated experience with continuous improvement initiatives highly desirable
• Demonstrated experience with client reporting and preparation of reports required.
• Graduate in any discipline 3 – 5 years experience in facilities management
• Tertiary qualifications in hotel management / building management and/or business desirable
• Proven ability to function effectively as part of a team
• Proven ability to initiate and follow through with improvement initiatives

KEY PERFORMANCE MEASURES

• Compliance with the Service Level Agreement established between JLL and Deloitte
• Achievement of contracted Customer Satisfaction expectations
• Achievement of savings initiatives as agreed with Client
• Delivery of Agreed Initiatives as per Deloitte/JLL Initiatives Road Map
• Achievement of service delivery goals as agreed with manager

Location: On-site –Hyderabad, TS Scheduled Weekly Hours: 48

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Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

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