Facilities Administrator

CIEL HR; Bengaluru; On-site; INR 400,000 - 550,000; Full time

Job summary

CIEL HR is seeking a Facilities & Administration Specialist to support daily office operations in our Bengaluru office. The role involves coordinating security, cafeteria services, and equipment maintenance while ensuring high service levels and ownership across activities.

The position requires 3–4 years of office administration experience in a fast-paced corporate environment, with strong English communication and proficiency in MS Office.

Qualifications

• Computer proficiency: Word, Excel, Outlook, PowerPoint.
• Fluent English language skills, both written and oral.
• Strong attention to detail & strong service mindset, good business judgment.
• Collaborating effectively in a virtual environment, while demonstrating ownership.
• 3 or 4 years of relevant experience in Office Administration in a fast-paced, corporate environment.

Responsibilities

• Support the Office Facilities Team in day-to-day activities.
• Manage security, cafeteria services, and office equipment maintenance.
• Coordinate travel and accommodation requests with vendor partners.
• Assist in preparing Administration budgets and maintain expense filing.
• Plan smooth operations for repairs, maintenance, and civil works at the facility.
• Interact with vendor employees and manage relationships.

Skills

Word

Excel

Outlook

PowerPoint

Fluent English

Attention to detail

Virtual collaboration

Office Administration experience (3-4y

Job description

Role & responsibilities

or 4 years of relevant experience in Office Administration in a fast-paced, corporate environment (preferred)

• Computer proficiency: Word, Excel, Outlook, PowerPoint
• Fluent English language skills, both written and oral
• Strong attention to detail & strong service mindset, good business judgment
• Collaborating effectively in a virtual environment, at same time demonstrating ownership
• 3or 4 years of relevant experience in Office Administration in a fast-paced, corporate environment (preferred)
• Travel and accommodation requests handling coordinating with partnered vendors.
• Provide support in preparation of all Administration budgets. Maintain records/filing of the expense.
• Plan and take responsibility for smooth operations of all repair and maintenance, Plumbing installations and Civil works pertaining to the facility.
• People Management skills while dealing with contractual/ third party vendor employees

Preferred candidate profile

The Facilities & Administration Specialist will play a key role in the SMPL Facilities & HR Operations team, providing support to the Office Facilities Team. The candidate in this role will support the day-to-day functioning of office activities and handle key aspects of office administration that includes Security (electronic and manned), Cafeteria services, Office Equipment maintenance and such.

The position is a dynamic role and as such moves fluidly between these various areas of responsibility and requires a high level of flexibility and agility to meet the ever-changing needs and demands. It further gives one the opportunity to connect with stakeholders at all levels and thus requires the candidate to be sharp, articulate and service oriented

Optimizing the delivery of our services is the key to delighting our internal customers. The expectations are managed with Accuracy /TAT on Project timelines/ liaise with stake holders & The individual will be the brand custodian, reflecting the values in engaging and enhancing the knowledge and skills in the Firm.

The Senior Specialist -Administration will be a member of the SMPL facilities Team and will be based in our Bengaluru office.